CDC QUESTIONS.docx

CDC QUESTIONS / Answers

· Question One - At the site visit /pre-proposal conference held on August 26th,2009, it was stated the documents/files on the CD issued to attendees were at 35% completion. After review of the drawings the [removed] team consider the documents to be far more advanced than 35%, which leads to the question: ‘With this being full and open request for propsoal for design-build of the proposed new child development center at Barksdale AFB, are contractors required to work with the consultants who prepared the design and design development documents that were issued to attendees and available on the FBO site, or are the electronic documents now released, without copy right violation, for over-writing, modifications, notes, details, and development into a full set of construction documents on drawing sheets bearing the names of Architects, Engineers, and Consultants, other than those on the preliminary documents?’

· Answer One – The government furnished a 35% design to all interested parties. The requirement calls for the awardee to complete the design up to 100% with their own A&E firm. The government owns the documents; therefore, the documents are not copyright violated. Upon award any changes and submittals will be reviewed and will have to be accepted by the government.

· Questions Two – Through-out section 01 10 10 – Design Requirements for Large Child Development Center, there is references to Appendix “A” which is included in the Request for Proposal. We have not found an Appendix “A” included in the RFP. Please issue Appendix “A”, if this is to be part of the specification. If this is not part of the specifications, please so state.

· Answer Two – Appendix to Child Development Center BAFB is attached per amendment 0002.

· Questions Three – I do not see a booklet section 2, 6, or 8 in the attachment of the latest changes, dated 08/28/09 to the above referenced RFP. Will those be forthcoming under another amendment?

· Answer Three – Section 2, Appendix to Child Development Center BAFB, is incorporated per amendment 0002 of the solicitation. Section 6 are the drawings that were provided on the CD and posted onto FBO and section 8 is not a part of this solicitation; therefore, it will not be provided.

· Question Four - The documents (project manual/specification) make reference in Section 3 –sustainable design to achieving a Silver Cerification Level through USGBC. Specifically, it states that the D/B must use “the current accpeted USGBC rating system”. As such, it is important to find out what is the intention of this requirement. The written documents are dated 05/28/09 and the drawings are dated June 24, 2009. Both of these dates imply that LEED NC V2.2 was the current rating system at that time.

· Answer Four – The project is to be LEED Silver certifiable, not certified.

· Question Five – However, currently projects can no longer be registered under NC V2.2. At the end of June, LEED NC V2.2 was retired. The current rating system is LEED 2009 or V3.

· Answer Five – Use Version 3. The intent is current system at time of bid and award.

· Question Six – Does the offeror fill out section B of the past/present evaluation questionaire in attachment 7?

· Answer Six – Section B is to be completed by past/present preformance evaluation respondents.

· Question Seven – The optional multipurpose building (shown on Sheet A1.01): Is this an alternate price or a future expansion?

· Answer Seven – The multipurpose building is to be considered a bid option as per amendment 0002.

· Question Eight – Does the offeror provide the playground equipment?

· Answer Eight – Yes

· Question Nine – Is a Landscaping/Irrigation plan to be submitted?

· Answer Nine – Landscaping Plan – Yes. Irrigation Plan – No, an irrigation system is not to be provided and any reference to such are hereby deleted.

· Question Ten – What sections are to be included with the price proposal?

· Answer Ten – Reference pg 34, Section L, Paragraph C, Part I of the solicitation

· Question Eleven – The state of costs listed on the index page of amendment 1 section 8 is not included in the 1010. Will this be provided?

· Answer Eleven – The statement of costs is not a part of this solicitation; therefore, it will not be provided.

· Question Twelve – The RFP includes both a “standard” plan and a plan prepared by Morgan, Hill, Sutton, & Mitchell (an architectural firm). They are markedly different. Which plan should we use for additional deisgn and cost. The RFP notes that no deviations are allowed from the Air Force Standard. Please Clarify.

· Answer Twelve – The “Standard” plan is an idealized plan and is provided as insight and aid into design philosophy only.

· Question Thirteen – Proposal Preparation Instructions. Part II (pages 34 through 37). If we are reading the requirements correctly, is comprised of questionnaires for the offeror (only). Will your evaluation consider only the contractor or will it include the design team? Should we include information about the design firms that comprise the design-build team? If so, should we use the same format (questionnaire) that we use for the construction firm?

· Answer Thirteen – Our evaluation will primarily focus on the prime contractor’s ability to show recent and relevant past performance of a deisgn/build construction project of a similar magnitude.

· Question Fourteen – The project drawings show an optional multi-purpose room. There is a blank on the bid form for an option. Advise how you intend for this to be included in the bid price.

· Answer Fourteen – The multipurpose building is to be considered a bid option as per amendment 0002.

· Question Fifteen – Section 5.3.10 Optional Drop-off Lane. See Appendix as to whether this is included in the base bid requirements. This is not mentioned in Appendix A, please clarify.

· Answer Fifteen – Drop-off lane is as shown in drawings, and is included in the base bid.

· Question Sixteen – Section 5.3.12.1 – Will a separate Fire/Emergency Drive by required? Section states access drive should be no further than 33’ form the building.

· Answer Sixteen – All Fire/Emergency drives are as shown in drawings. Ignore 33’ requirement.

· Question Seventeen – Section 01 10 10 paragraph 5.3.6 indicates barriers for drop off lanes, service drives, and etc. 82’ from the building. There are no drives that allow vehicle traffic near the building. Is the intent to put barriers on all entries to the parking lot from the adjoining streets?

· Answer Seventeen – As per the requirements in the 10 10 the barriers are not needed because the drive is already 82 feet away.

· Question Eighteen – Section 01 10 10 paragraph 5.3.10 indicates drop-off lanes, but no drop off lane is indicated on the civil site plans is this access required?

· Answer Eighteen – Drop-off lane is on civil through parking lot.

· Question Nineteen – Section 01 10 10 paragraph 5.3.12 indicates fire/emergency access, but is not indicated on the civil site plans. Is this drive required?

· Answer Nineteen – Yes

· Question Twenty – Section 01 10 10 paragraph 5.3.13 indicates service drive, but no service drive is indicated on the civil site plans. Is this drive required?

· Answer Twenty – Yes

· Question Twenty-One – Sheet E1.02 note 8 indicates communication cables to be run from the new building via MH143 to building 4314. Is there existing spare duct in the existing communication duct bank to building 4314?

· Answer Twenty-One – No

· Question Twenty-Two – Sheet E1-02 note 10 indicates fiber communication cables to be run in existing HH145-2, HH145-1, and MH144, Where are these located?

· Answer Twenty-Two – Assume Handholds are located at furthest point on drawing, or use note #8 sheet E1.02.

· Question Twenty-Three – Sheet E1.02 notes 2 and 7 indicate #24 AWG communication cables. Section 01 10 10 paragraph 15.3.2.

· Answer Twenty-Three – 10 10

· Question Twenty-Four – Where is the CATV system point of connection and who is the provider?

· Answer Twenty-Four – CATV hook-up is not in Base Bid.

· Question Twenty-Five – There are no CATV outlets or elevated TV outlets indicated on the plans or in the room descriptions, but section 01 10 10 paragraph 5.2 calls for complete CATV system from base connection point to wall outlet. Where are the wall outlet, are there to be mounting brackets for TV’s (size and elevation needed) and is the service running through the communication room?

· Answer Twenty-Five – Location points are to be determined after award. Assume one in each room at farthest point in room as high as possible. Serivce through comm. Room.

· Question Twenty-Six – Section 01 10 10 paragraph 5.2 calls for connectivity for the EISP, but has no details about who the provider is or where the point of connection and termination is located. Please clarify required EISP connection requirements.

· Answer Twenty-Six – Could not locate referenced paragraph.

· Question Twenty-Seven – Section 01 10 10 paragraph 5.3.1 calls for communication manholes, but sheet E1.02 note 1 indicates 4’X4’X4’ hand holes with hinged lids. Which are to be provided?

· Answer Twenty-Seven – Handholds.

· Question Twenty-Eight – UFC 4-740-14 table 7-5 calls for incandescent for ambient lighting for corridors, reception, lobby, staff offices, and training. This would raise the energy usage well above the ASHRAE 90.1 level and would disqualify the building for LEED Silver. Section 01 10 10 paragraph 14.9.3 references UFC 3-520-1 which greatly prohibits incandescent use for general lighting. Also the drawings indicate fluorescent fixtures. We understand the LEED Silver requirement is mandated by top DOD administration for MILCON projects and that the incandescent lamps are to be phased out between 2014 – 2020; fluorescent fixtures are to be used.

· Answer Twenty-Eight – Use Fluorescent Fixtures.

· Question Twenty-Nine - Section 01 10 10 paragraph 14.9.3 calls both timer and photocell control, but drawing E7.02 indicates high pressure sodium fixtures. We recommend using metal halide, which have a high CRI, for better performance with CCTV cameras and better depth perception. Are we to use metal halide fixtures?

· Answer Twenty-Nine – Bid per the 10 10.

· Question Thirty – Section 01 10 10 paragraph 14.9.3 calls both timer and photocell control, but drawing E7.02 shows a photocell only control. Which is correct?

· Answer Thirty – Bid per the 10 10

· Question Thirty-One - Drawing E7.02 shows two three lamp fixture with inboard lamp of one connected to the outboard lamps of the other. Is the intent to provide alternating light and dark fixtures with the inboard outboard switching, or to have all inboard lamps on one switch and all the outboard lamps on one switch?

· Answer Thirty-One – All inboard lamps on one switch and all outboard lamps on one switch.

· Question Thirty-Two – Section 01 10 10 paragraph 15.7 indicates the security system is to match existing CDC and be compatible with the base system. To accurately bid the project, we need the make and model of both systems.

· Answer Thirty-Two – Monoco System.

· Question Thirty-Three – Section 01 10 10 paragraph 15.8 indicates a bank of 6- 52” monitors in two stacked rows of three visible from the receptionists normal work position, but drawing E4.01 and E3.01 shows eight monitors 4 in front of receptionist desk and 4 in back of receptionist desk. Which is correct?

· Answer Thirty-Three – Bid per 10 10.

· Question Thirty-Four – Section 01 10 10 paragraph 14.8.8.3 indicates ceiling outlets provided in other areas designated by the A/V contractor. This is the only mention of A/V. Is this A/V contractor to provide a GFGI system and do we need to provide power or anything else to make it work?

· Answer Thirty-Four – This is a turn-key project. All requirements are to be fulfilled by the bidding contractor.

· Question Thirty-Five – Section 6.4 Permits – references a permit matrix in Appendix A. We did not find a matrix in Appendix A. Please Clarify.

· Answer Thirty-Five – Ignore the requirement. There is no matrix in Appendix A.

· Question Thirty-Six - There are discrepancies and contradictions between the RFP and the Design-Development (D-D) drawings. What is the client’s intended use of the D-D drawings provided?

· Answer Thirty-Six - D-D drawings are used to supplement written documents, RFP takes precedence.

· Question Thirty-Seven - In the case where there discrepancies/contradictions between the RFP and the D-D drawings, which document shall take precedence in all respects for the preparation of the proposal – the RFP or the D-D drawings?

· Answer Thirty-Seven - RFP takes precedence.

· Question Thirty-Eight - The drawings describe a building envelope that will not meet the energy requirements for a LEED Silver Certification (such as operable windows, foam-filled-core CMU); however, the RFP states that the building shall be designed and constructed to qualify for LEED “Silver” certification. Is the building to be LEED Silver certifiable or qualified?

· Answer Thirty-Eight - Building is to be LEED certifiable, but not registered or “Certified”.

· Question Thirty-Nine - HVAC general design requirements and criteria prescribe performance of design load calculations; however, the provided design parameters and ventilation rates are not followed in the mechanical drawings. Furthermore and as prescribed in the RFP, exhaust air quantities noted on the drawings are a fraction of the code-required ventilation for the occupancy. In light of these discrepancies, do RFP HVAC sections 11.2 and 11.3 apply?

· Answer Thirty-Nine - Follow RFP guidance.

· Question Forty - The Dry Storage room design is noted 70 deg F cooling, 50 deg F heating. Please confirm the RFP 11.3.1.2, Inside Design Conditions, for required room temperatures and humidity.

· Answer Forty - Follow RFP guidance.

· Question Forty-One - Please provide design temperature and humidity required for room noted on drawing as “Central Storage”. Is this part of kitchen dry storage mentioned in D-D meeting minutes to require 600 sq.ft.?

· Answer Forty-One - This is general storage for the CDC, NOT part of “dry storage”.

· Question Forty-Two - Are Child Activity Rooms required as stated in the RFP to be individually climate-controlled with recirculating air systems? The drawings show a single air handling unit with VAV boxes and hot water reheat coils to provide temperature control.

· Answer Forty-Two - Follow general guidance provided in drawings. Systems should also provide a dedicated outside air unit to pre-treat outside air. Units should also include UV lighting section.

· Question Forty-Three - Is Natural Gas to be used for building heat, domestic water heating and kitchen cooking requirements?

· Answer Forty-Three - Follow guidance provided in RFP, Specs and drawings. If not specifically detailed assume gas.

· Question Forty-Four - Is the gas utility on-site of sufficient size and pressure and included under the Civil phase of work?

· Answer Forty-Four - Contractor must field verify, based on proposed equipment.

· Question Forty-Five - The fixture table on the drawings calls for floor-mounted water closets, the RFP specifies wall-mounted (standard and ADA height), which is correct?

· Answer Four-Five - Follow RFP guidance.

· Question Forty-Six - The RFP describes electric-heated kitchen cooking/dishwashing equipment. Is gas-heated equipment to be used since there is gas on site?

· Answer Four-Six - Follow RFP guidance.

*** NOTE: Section 11.6 – This section mentions LonMark, but the Current Base EMCS is 100% Johnson MetaSys N2 Bus. System installed in new CDC MUST be 100% compatible with the current N2 Bus system.

· Question Forty-Seven - The electrical drawings provided indicate catalog numbers and manufacturers names. Is the intent to use these manufacturers and catalog cuts as reference and the basis for “or equal” acceptance?

· Answer Four-Seven – “Or Equal” is acceptable.

· Question Forty-Eight - The electrical drawings indicate all the panels located in the northwest corner of the building. This would require very large conductors to reach the south east corner with 120volts and meet the 3% or less voltage drop required by UFC 3-520-1. Please confirm that it is acceptable to distribute the 208/120 volt panels in the building.

· Answer Forty-Eight - Bid as designed and as the RFP states.

· Question Forty-Nine - The communication room located in the northwest corner of the building per the electrical drawings. This would exceed the 295 feet maximum horizontal link distance per UFC 3-580-1 (2-4.1.3) at the furthest outlet. Please select your preference and/or confirm that it is acceptable to relocate the communication room or provide secondary communication rooms.

· Answer Forty-Nine - Bid as designed and as the RFP states.

· Question Fifty - UFC 3-740-1 calls for high efficiency lighting. Are the less efficient T8 lamps indicated in the RFP required to be used over the T5 higher efficiency lamps?

· Answer Fifty – Bid as the RFP states.

· Question Fifty-One - The parabolic fixtures indicated for the offices have lower optical efficiency that some newer low-glare fixtures with better optics. Can we use other fixture types than those indicated to obtain the energy and lighting performance required?

· Answer Fifty-One – A substitution can be submitted for approval, as long as it is not in conflict with the RFP.

· Question Fifty-Two - The RFP Section 01 10 10 paragraph 9.4.9 indicates three front-load washers and one dryer. The drawings indicate two washers and two dryers. Which is correct?

· Answer Fifty-Two – Bid as the RFP states.

· Question Fifty-Three - The RFP Section 01 10 10 paragraph 18.13, calls for electrical kitchen cooking equipment; however, the RFP Section 01 10 10 paragraph 12.7, calls for natural gas kitchen equipment. . Is the kitchen cooking equipment to be natural gas as is required for other heating equipment in the RFP?

· Answer Fifty-Three – The cooking equipment is intended to be electric.

· Question Fifty-Four - Only building mounted exterior lights are indicated. Is there no requirement for sidewalk and parking lot lights?

· Answer Fifty-Four – No

· Question Fifty-Five - Type W fixture catalog number is inaccurate per Lithonia because the fixture is not offered with the LED emergency light option. Is there a replacement type or are we to propose a substitution?

· Answer Fifty-Five – Propose a substitution based on the spec’s of the Lithonia exit lights.

· Question Fifty-Six - The classrooms are running 1.6 watts/sf and the trainer office is 1.8 watts/sf the recommended level for 30% reduction, required by the RFP, per ASHRAE recommendations, also we are required to reduce watts/sf to well below ASHRAE 90.1 standard to obtain prerequisite for LEED. Could we provide different fixtures and quantity of fixtures to meet the LEED and lighting level requirements in the building?

· Answer Fifty-Six – Bid as the RFP states.

· Question Fifty-Seven - The finishes specified in the Architectural D-D drawings do not reflect those outlined in the RFP. Are the interior finishes to comply with the RFP or the D-D drawings?

· Answer Fifty-Seven - Comply with RFP.

· Question Fifty-Eight - The structural foundation plan shows a 5” slab on a 4” sand cushion. The RFP requires that slabs on grade be on 6” ASTM C33 Size No. 57 coarse aggregate. Which is correct?

· Answer Fifty-Eight - Comply with RFP.

· Question Fifty-Nine - The structural general notes and type detail sheet control joint detail requires masonry control joints be spaced at 30-ft max. The RFP requires they be spaced 24-ft max. Which is correct?

· Answer Fifty-Nine - Comply with RFP.

· Question Sixty - Amendment 2 listed Bid Option 2 - Optional Multipurpose Building, but it did not provide the scope of work on this building. Will scope of work for this option be provided?

· Answer Sixty - There is no room on the site for this facility. See amendment 3.

· Question Sixty-One - May we fax or e-mail our bid in to you on 21 September 2009 or does it have to be fed x to you.

· Answer Sixty-One - Fed Ex.

· Question Sixty-Two - COUNTERTOPS – WILL COUNTERTOPS BE CONSTRUCTED OF SOLID SURFACE OR WILL PLASTIC LAMINATE COUNTERTOPS BE ACCEPTABLE?

· Answer Sixty-Two - SOLID SURFACE

· Question Sixty-Three - ARE ANY OF THE FURNISHINGS TO BE INCLUDED IN THE CONTRACT?

· Answer Sixty-Three – NO

· Question Sixty-Four - WHO WILL BE RESPONSIBLE FOR THE DESIGN OF THE SPECIALTY SYSTEMS SUCH AS CLOSED CIRCUIT TV, A/V SYSTEM, ETC?

· Answer Sixty-Four - JUST WIRE UP THE ROOMS AND TERMINATE IN COMM CLOSET. EQUIPMENT BY OTHERS.

· Question Sixty-Five - The floor area for the CDC is stated as being 14,024 SF and the pavement to be demolished, 8,720 SF.

· Answer Sixty-Six – Please see amendment 3. The 14,024 SF and 8,720 SF are not useful numbers.