Attachment 1.docx

STATEMENT OF WORK

SIMPLIFIED ACQUISITION OF

BASE ENGINEER REQUIREMENTS

(SABER)

TECHNICAL

SPECIFICATIONS

DATE: 19 Mar 10

55th CES

OFFUTT AFB, NEBRASKA

CONTENTS

CONTRACTOR USE OF PREMISES 5

WORK SEQUENCE 6

CONTENTS (cont)

CONTENTS (cont)

CONTENTS (cont)

27.2 Offutt AFB Standards 62

31.1 Definitions 70

33.1 Definitions 74

Attachment #1 i

SUMMARY OF WORK

1.1 DESCRIPTION. This is an indefinite delivery, indefinite quantity (IDIQ) design-build contract for construction efforts at Offutt Air Force Base (AFB), Nebraska, and shall encompass a wide variety of individual construction tasks as listed in the Unit Price Book (UPB) RS Means. The government will award construction projects by individual task orders on an as needed basis. The contractor shall furnish all personnel, equipment, tools, materials, supervision, and other items and services necessary to design, manage, and accomplish a broad range of maintenance, repair, alteration, and/or new construction work on various real property facilities. During the contract period, the base civil engineer (BCE) will identify construction tasks and the contracting officer (CO) will issue individual task orders to the contractor to complete the work. The contractor may maintain an office on Offutt AFB or within 15 minutes of Offutt AFB in order to receive work requests and other related requirements to accomplish each individual task order. The work will include tasks in various trades; such as carpentry, pavement repair, roofing, asbestos abatement/removal, demolition, concrete masonry, welding, etc.

1.2 ORDERING PROCEDURES.

1.2.1 As the need exists for performance under the terms of this contract, the Contracting Officer or his authorized representative will issue a Request for Proposal (RFP) notifying the contractor of an existing requirement. The RFP will include a scope of work consisting of a Statement of Work (SOW) in such detail that the contractor will be able to lay out the work. The SOW may also include sketches or drawings depending on the complexity of the particular project.

1.2.2 Upon receipt of the RFP, the contractor shall respond to the needs of the Government by establishing contact with the Contract Administrator (CA) to coordinate the time and date of the site visit. A site visit shall be scheduled at the earliest possible time, but in no case more than two (2) work days from the date of notification. Typically, a site visit should be requested within 24 hours of notification. Extension can be granted due to scheduling with users or subcontractors and will be requested through Cons.

1.2.2.1 Minutes of the site visit shall be prepared by the SABER contractor and submitted within two (2) business days to the CO for review. These minutes shall have no effect on the time allowed for technical proposal.

1.2.3 Upon establishing the scope of the individual requirement, the contractor shall then prepare his proposal for accomplishment of the task. During this time the contractor and SABER representative will determine the level of the project (I-IV).

1.2.4 The contractor will be required to submit proposals in two phases.

1.2.4.1 Phase I of the contractor’s proposal for each TO must include a detailed list of proposed line items (RS Means) only (no quantities or unit prices), to be used in accomplishing project requirements. These line items will be given to CE electronically for validation. Two (2) complete sets of drawings which clearly indicate that all work will comply with the requirements of the government’s concept design, applicable building codes, and governing authorities, and that adequate planning and design practices have been followed in accomplishing the requirements of the SOW. The contractor shall provide drawings in enough detail to enable the formulation of a thorough and accurate detailed cost estimate. For example, as a minimum the electrical drawings shall indicate outlet locations, wire sizes, panel locations and load requirements, transformer sizes and locations, schedules, and actual routing of circuits. Examples of required drawings may include topographical surveys, foundation and site plans, floor plans, schedule for doors, windows, hardware, equipment and finishes, etc. All submittal drawings must be on an approved size sheet, and must bear a standard government furnished title block indicating the sheet number, project name, project number, drawing description, scale, SABER contractor’s letterhead, three (3) blanks for revision dates.

1.2.4.2 All drawings shall be reviewed for completeness by the Contractor’s Project manager (CPM) prior to submission of the proposal. The CPM’s signature on the proposal transmittal serves as certification that the CPM has reviewed subject drawings and that they meet the requirements contained herein.

1.2.4.3 The drawings will be reviewed by the government for accuracy. However, the contractor is considered the designer and any design errors or omissions are the responsibility of the contractor.

1.2.4.4 The Phase I proposal indicating the contractor’s proposed methods/design for accomplishing the work shall be due to the government within 10 business days of the site visit. At the contractor’s written request, the CO may extend the allotted time for complex or intricate projects. The contractor is responsible for developing the design and drawings for each TO, regardless of the degree of concept design supplied by the government. Concept or record drawings provided by the government shall not be re-submitted by the contractor.

1.2.4.5 After the contractor submits his Phase I proposal, he should immediately begin developing his estimate (Phase II) for the project.

1.2.5 The contractor’s Phase II proposal shall be due to contracting within 14 calendar days after Phase I acceptance. The cost proposal shall be submitted in E4CLICKS format. With the contractor’s written request, the CO may extend the time for complex or intricate projects after completion of Phase I negotiations. The Phase II proposal shall include a detailed base cost with coefficient identified, detailed NPI cost, current CCI, less the design fee.

1.2.5.1 A proposed performance period for construction shall be required as part of the Phase II proposal. The proposed performance period should include consideration to long lead time items and subcontractor schedules.

1.2.5.2 The government will evaluate the contractor’s proposal based upon the comparison of line items from the contractor and government’s estimates. If there are significant differences, the contractor’s estimate may be returned to the contractor with a short suspense (no more than 2 business days) to revise, correct, and resubmit.

1.2.5.3 Negotiations will be scheduled by the CO or designated representative after the government’s evaluation of the contractor’s proposal. The contractor must be able to meet the established schedule for negotiations.

1.2.5.4 Once the firm-fixed-price and performance time have been negotiated, the contractor shall submit his final proposal with drawings within 2 business days.

1.2.6 Task Orders: Will be issued by the CO using Standard Form 1155. Each task order will include the following information:

Date of the Task Order Contract number and Task Order number Scope of work Task Order price, delivery or performance data Accounting and appropriation data CE project number Any other pertinent data

1.2.7 Coefficient: The coefficient is the price multiplier representing the Contractor’s markup for the Unit Price Book (RS Means) items included in task orders. The coefficient is also a reflection of the Contractor’s perception of the accuracy of the UPB. The coefficient factor must include, but is not limited to, the items listed below, and all contingencies in connection therewith as no allowance will be made later for any other cost than prepriced or non-prepriced item unit prices:

Field and home office overhead for prime and subcontractors Profit for prime and subcontractors Taxes and workman’s compensation Insurance costs All costs associated with bonding and alternative payment protection, including the bond premiums Employee payroll taxes, insurance and fringe benefits Adjustments for labor, material and equipment for areas outside Sarpy County, NE Protective clothing Equipment rental (The Government will make an allowance for equipment rental on equipment that falls within the industry standard of rented construction equipment – ie. front end loader, backhoe, etc.)

Mobilization and demobilization (For crews only) Compliance with environmental laws (overhead indirect costs associated with performing work in compliance with EPA/OSHA regulations, including obtaining any necessary licenses and permits, reporting requirements, etc.)

Compliance with protection and safety laws (ie, safety rails, face and clothing protection, etc.)

Project signs, traffic and work site signs and barriers Daily and final cleanup including fees associated with dumpster rental, hauling, and tipping fees Daily quality control and reports Operation and maintenance manuals (4 copies required on major equipment) R.S. Means Facilities Construction Cost Data books (two copies) and any other publications used as part of the Unit Price Book (UPB) for the basic year and each option period of the contract provided to the Government. See also computer software requirements (E4Clicks).

Barricades for work site Area lighting for work site Electricity, water, and restroom facilities not readily available at the project site All waste and excess material CADD and as-built drawings Project management and equipment Submittal preparation Permits, licenses, and fees except for engineering fees (01-11-31-30-1000, min. or as determined by CE SABER) associated with that of professional engineering certifications required for projects involving the repair, renovation, and installation of fire suppression systems.

Other risks of doing business (ie. risk of a lower than expected contract dollar value based upon the accuracy of the UPB; risk of poor subcontractor performance and re-performance)

1.2.8 Bare Cost: The “Bare Cost” unit price data provided by the R.S. MEANS Company shall serve as the basis for establishing the value of the work performed on a unit price basis. All UPB unit prices comprise of material, labor, and equipment delivered and installed at the job site. No additional cost shall be incurred by the government for the unit prices without the approval of the CO. The contractor must include justification for any non-prepriced work included in an individual requirement. The contractor shall first attempt to price all unit prices using the computerized database provided by MEANS. If an item is not included in this database or if the contractor’s computer system is not available, the contractor shall use the hard copy of the MEANS Facility Cost Guide to price the items. If the contractor cannot locate a particular item in either of these sources, the contractor shall then extend the search to the following MEANS pricing guides before considering it a non-priced item.

Building Construction Cost Data Mechanical Cost Data Plumbing Cost Data Electrical Cost Site work Cost Data Concrete Cost Data Heavy Construction Cost Data Interior Cost Data Repair and Remolding Cost Data

1.2.9 Non-prepriced work to be included in an individual requirement shall be proposed by the contractor and verifiable from sources as approved by the CO. Items not verifiable shall be in the form of three (3) price quotes from verifiable sources. The three quotes shall be for equivalent items.

1.2.10 The contractor’s proposal on every TO shall be supported by the R.S Means and necessary documentation to indicate that adequate professional engineering and planning to accomplish the requirements have been performed, so as to minimize any delays in the construction process. The UPB shall serve as the basis for establishing the value of the work to be performed by the required quantities and applicable coefficients contained in the contract in order to establish the contractor’s total price for the item. In general, an acceptable proposal would contain a complete SOW, a design supported by an appropriate level of engineering, work flow chart/schedule, references to specifications and codes, list of required material submittals, computer generated cost estimate with applicable pricing applied from the UPB (E4Clicks Software), surveys, sketches, drawings, calculations, catalog cuts, architectural renderings. All such design submittals shall be approved by the CO prior to start of any actual construction or demolition work.

1.2.11 The CO will negotiate with the contractor all non-prepriced items, quantities for all pre-priced and non-prepriced items, and performance times.

1.2.12 PERFORMANCE PERIOD: An allowable performance period shall be based upon the total labor hours associated with the project by the UPB, priority assigned to the project, and the amount of work already in progress on other TOs.

1.2.13 Differing Site Conditions: If differing site conditions are encountered the contractor shall comply with the Differing Site Conditions clause FAR 52.236-2. Once the CO has evaluated the condition and made a determination that it is in fact a differing site condition then a modification will be required. When a modification is required the contractor shall develop and submit required drawings, statement of work, cost proposal and other required minimum design requirements within 5 days.

1.2.14 The Government reserves the right to execute changes by modification in delivery dates of ongoing task orders to accommodate higher priority task orders. Mission essential projects may receive higher priority to construct by base commanders resulting in existing projects to be put on hold due to work force limitations.

1.2.15 The requirements in the government’s statement of objectives (S00) included in each task order shall take precedence over the contract specifications and/or drawing, sketches, etc., included with each task order.

1.3 LOCATION. The contractor shall accomplish all work under this project at Offutt Air Force Base, Nebraska, and at the following remote locations:

Elkhorn Communications Site Scribner Communications Site

1.4 WORKING HOURS. The standard hours of work on Offutt AFB are from 7:00 AM – 5:00 PM, excluding Saturdays, Sundays and Federal holidays (unless otherwise specified). If the contractor desires to work during periods other than above, additional Government inspection forces may be required. The contractor must notify the Contracting Officer (CO) three days in advance of this intention to work during other periods. This allows assignment of additional inspection forces when the CO determines that they are reasonably available. If such force is reasonably available, the CO may authorize the contractor to perform in excess of their normal duty hours/days solely for the benefit of the contractor, the actual cost of the inspection at overtime rates will be charged to the contractor. The contract will be reduced by the overtime amount paid.

1.5 LEGAL HOLIDAYS OBSERVED BY MILITARY INSTALLATIONS

NOTE: If any of the above holidays fall on a Saturday, observe them on the preceding Friday. For those holidays falling on a Sunday, observe them on the following Monday.

1.6 WINTER EXCLUSION. The winter exclusion is applicable to this contract. No work will be required during the period of 1 December through 31 March (inclusive). The contractor may, however, perform work during all or any part of this period by submitting written request to the Contracting Officer. The contractor shall submit, along with their request to work, a schedule of work to be performed during said exclusion period.

NOTE: Winter exclusion days have already been integrated into the Delivery Schedule provided in Section F.

1.7 SALES TAX. Offutt AFB is exempt from paying state and local taxes on purchases that it makes per the United States Constitution.

Nebraska Revised Statutes, Sec. 77-2704.02 and Nebraska Form 13, Nebraska Resale or Exempt Sale Certificate, is applicable to exempt taxes for contracts for services and commodities and labor on construction projects. 55 CONS cannot provide signed Nebraska Forms 17, Purchasing Agent Appointment and Delegation of Authority for Wales and Use Tax, to exempt State taxes for construction contract materials. Therefore, for construction only, per FAR 52.229-3 or 52.229-4, applicable Nebraska State tax costs for materials should be included in the bid/proposal submitted by the offeror/contractor.

1.8 KEY MANAGEMENT STAFF. The contractor shall provide a staff to respond to the requirements of this contract. The contractor’s organizational approach shall integrate with this staff to provide project management, project engineering, CAD support, site superintendence, quality control, subcontract purchasing and administration, and general office administration. At a minimum, the project manager shall carry a cell phone furnished by the contractor for immediate response to contract requirements. The project manager shall have sufficient authority to effectively manage the contract. The contractor shall notify the CO and the construction inspector when the project manager plans to be absent from the site for more than two (2) work days and an alternate project manager will be assigned to the contract. Prior to returning to the project, the project manager shall notify the CO and the construction inspector.

CONTRACTOR USE OF PREMISES

2.1 GOVERNMENT-FURNISHED FACILITIES. The government will NOT provide facilities for contractor storage space. Individual lay-down areas will be assigned to each project. The government will provide a lot 250 feet by 40 feet on Offutt AFB. The contractor shall provide a modular building or trailer for his/her own office and shop space and pay for phone and electrical hook up and disconnects. Electrical service is not metered in this area. The color of the building or trailer must match the existing base color scheme. The contractor is responsible for mobilization, set-up, and utility connections. The contractor shall anchor the building securely and install appropriate skirting, provide safe and proper entrances and exits, and ensure the building conforms to the Americans with Disabilities Act (ADA, Title III, Public Accommodations). In the event of a fire or any damage to the building, the contractor shall notify the Base Civil Engineer Squadron immediately. The contractor is responsible for insuring his/her own contents. The government will not be liable for any loss or damage to the contractor’s property, including stock, or for expenses incidental to such loss or damage. If the contractor wishes to provide a facility on base they will abide by these provisions.

2.2 OPEN STORAGE AREA. Not provided

2.3 CONTRACTOR IDENTIFICATION SIGNS. The contractor may erect a sign for his/her office and/or storage area. The sign(s) shall be in compliance with base requirements and color scheme and approved by the Base Civil Engineer before being erected.

2.4 GOVERNMENT FURNISHED SERVICES.

2.4.1 Government-Furnished Utilities: The government will furnish electric service for the contractor personnel use, if they choose to use the on-site location for their office. The contractor will be required to pay for connect/disconnect of this service through a third party. All other services are not available or furnished by Offutt. If available, the government will also provide utilities (electricity and water) at any construction site. Utility services furnished to the contractor by the government from the government’s existing system outlets and supplies will be at no cost to the contractor. Where utility services are not available from existing system outlets and supplies, the contractor may include the required temporary utility services in the proposal for the individual task order. When required, the government will furnish the contractor water from a fire hydrant designated by the CO, with the coordination of the base fire department. The contractor shall provide and install a gate valve and provide a hydrant wrench. The contractor shall be liable for any damage caused to government property resulting from improper operation of the fire hydrant(s). The government will not provide utilities at the contractor’s open storage area.

2.4.2 Telephone Services: The government will not provide telephone service to the contractor. All communications equipment, connections, and services shall be at the contractor’s expense.

2.4.3 Refuse Collection: The contractor shall provide refuse collection services for all contractor facilities. The contractor is responsible for disposing of construction debris and contractor-generated refuse at construction sites safely and properly in accordance with section 01500.

2.4.4 Insect And Rodent Control: The government will provide insect and rodent control for all government-furnished facilities. When the contractor detects an insect or rodent problem, he/she shall notify the appropriate facility inspector for entomology services. The contractor shall provide insect and rodent control for all contractor facilities and construction sites.

2.4.5 Grounds Maintenance: The contractor shall provide all grounds maintenance in the space provided. This shall include at a minimum maintaining the grass between 2” and 4” in height.

2.4.6 Security Police And Fire Protection: The government will provide security police and fire protection to the extent necessary to ensure a secure and safe installation. In return for these services, the contractor shall adhere to the security and fire directives, instructions, and policies of Offutt AFB.

2.4.7 Emergency Medical Services: The government will provide ambulance and emergency medical services on a cost reimbursable basis.

WORK SEQUENCE.

3.1 COMMENCEMENT OF WORK

3.1.1 Contract:

(1) The contractor shall be capable of executing task orders within ten (10) business days after contract award. The work shall include task in a variety of trades such as concrete, masonry, carpentry, plumbing, heating and air conditioning, interior/exterior electrical, roofing, pavement repair, excavation, steam fitting, sheet metal, welding, painting, site development, asbestos abatement/removal, lead abatement/removal/encapsulation, demolition.

(2) The contractor shall be capable of being fully operational with all required facilities, staff and automated data processing (ADP) capability within ten (10) business days after award. The cost of mobilization is part of the contractor’s coefficient.

3.1.2 Pre-Construction Conferences (PRECON): The PRECON shall be held for each TO regardless of scope. Before any of the work is initiated under an individual TO, the contractor shall meet with the user and inspector or CO to agree to the following: sequence of procedures, means of access to premises and buildings, space for storage of materials and equipment, and dumpster locations, delivery of materials and use of approaches, use of corridors, stairways, elevators, and similar means of communications, the location of partitions, eating spaces, and restrooms for contractor’s employees and the like, and the proposed start date for the construction.

3.1.3 Construction Task Orders: The contractor shall commence any mobilization and familiarization activities prior to actual work on individual task orders. Work shall begin within the number of days specified in the task order, and in concert with the AF Form 3064. Also see para. 31.1.4.

3.2 PROJECT EXECUTION.

3.2.1 Working Conditions: The work performed under this contract will be in occupied and unoccupied facilities. In occupied facilities, the contractor shall accomplish all work in a manner that minimizes inconvenience to the using agencies. The contractor shall perform all work with continuous daily progress. The government will not accept or permit days of no work except for drying or curing of previous work or as directed by the CO. In some cases, the government will require the contractor to work around or move furniture or other government equipment within the work area. The contractor must protect all government furniture and equipment within the work area from dust, debris, and damage. The government will hold the contractor responsible for any damages. The contractor shall maintain the work site, hallways, and emergency exits free of debris and safe at all times. Contractor personnel shall strictly adhere to Safety standards and practices at all times during the term of the contract. The contractor shall also provide phasing schedules at the pre-construction conference for each project requiring moving of personnel, furniture, equipment, etc.

3.2.2 Emergencies: In case of emergency, the CO, base fire chief, and base operations officer, or their representative(s), have the authority to order the contractor to cease/halt work and clear the area of personnel and equipment. The contractor shall comply to such an order with all possible speed. When the base fire chief or base operations officer or their representative(s) interrupt the contractor’s operations, the contractor shall immediately notify the SABER office or the Contracting Officer of the delay.

3.2.3 Interruption Of Utility Services: The contractor shall not hold the government responsible for interruptions of utility service or liable for contractor delays, damages, or increased costs occasioned by any such interruption of service.

3.2.4 Security Requirements: Contractor personnel shall obtain and possess at all times while on Offutt AFB, an authorized identification (ID) card and Restricted Area Badge (only in applicable areas). It is estimated that approximately two (2) full days of processing for these ID cards are required for each contractor employee prior to contract start date. Each contractor employee shall be required to fill out a DD Form 1172, Application for Uniformed Services Identification Card, prior to issuance of an ID card. This form will be available from the Quality Assurance Evaluators office or the contracting office.

(1) The contractor shall request a United States Air Force (USAF) Restricted Area Badge for all personnel who require unescorted entry into a restricted area(s) for specific work for the duration of the contract. While paperwork for badges is being processed, escorts will be provided by the Unit Area Functional Manager (UAFM) on an interim basis for areas that require access. The contractor shall wait no longer than three (3) hours after initial notification for an escort to gain access into the restricted area. If no escort is provided within allotted time, the contractor shall contact the SABER office for resolution. It is the contractor’s responsibility to fully document all cases where entry to restricted areas was not granted. The contractor’s personnel shall have proper identification prior to entry into restricted areas. It is the responsibility of each UAFM to brief all contractor personnel working in their area on procedures and policies of their particular restricted area and document the briefing for their files.

(2) The contractor shall obtain a favorable National Agency Check (NAC) investigation for its employees for unescorted entry to restricted areas. This will be accomplished by completing an 85P. This form will be provided to the contractor by the 55 CES Security Manager. After completing the 85P, the contractor must call for an appointment with 55th CES/294-5293 for the processing of AF Form 2583. The contractor will then call Resource Protection Section, 55th Security Police, Bldg 323 1st floor ph 294-5252, who will initiate the NAC. Once the NAC has been completed, the contractor will receive an AF Form 2586 (this form documents the areas to which the contractor needs access) from the CES Security Manager and then proceed to Pass and Registration, Bldg 107 to obtain a Restricted Area Badge. The contractor can call 294-0368 to obtain badging hours for Pass and Registration.

(3) The Contractor is responsible for controlling and accounting for all identification cards, and restricted area badges. When employee(s) leave the employment of the Contractor, the Contractor is responsible to recover the ID cards and all other entry/security documents from the terminated employee and immediately (within one duty day) deliver these items to the SABER Prime Contractor. When restricted area badges are involved notify the 55th CES security officer. For final closeout of each particular job of the contract all badges for that job must be accounted for and 2% of the total project cost will be held until so.

3.2.5 Not Used

3.2.6 Work Scheduling Meeting: A bi-monthly meeting between the Contractor’s Project Manager, the Government’s Project Manager(s) and the Contracting Officer’s Representative shall be held to discuss any problems or scheduling of work. At this meeting the Contractor shall submit two (2) copies of his proposed daily work schedule for the next two (2) week period. Required temporary utility services, time and duration of interruptions, road cuts, and repairs requiring traffic control, and protection of adjoining areas shall be included with the contractor’s proposed two week work schedule. Coordination action by the CO relative to these schedules will be accomplished during these meetings. The CO may cancel or reschedule as needed. The contractor shall record and document the minutes of the meeting. The minutes shall be submitted to the inspector and CO within 2 days.

3.2.7 Annual Conference: As a minimum, a program management review conference will be held annually during the last month of the contract year. Program management will be discussed to include; Contract Quality Control, Timely Performance, Effectiveness of Management, Compliance with Labor Standards, and Compliance with Safety Standards. The conference minutes will be recorded by the Contracting Officer, transmitted to the Contractor and signed by the Contractor, SABER Manager and Contracting Officer. The meeting will be sponsored by the Contracting Officer and attended by the Base Civil Engineer or his representative, Saber Manager and other Government personnel may attend as required. The purpose of the meeting is to foster quality through feedback and open communication.

3.2.8 Contractor Parking: The contractor shall inform their employees, suppliers, and subcontractors that their vehicles shall not be parked on grass, in Fire Lanes or other restricted areas, parking spaces marked as “handicapped” or “government”, at any time. In addition, vehicles may not be driven over grass surfaces, unless indicated during a site visit or pre-construction conference. Any damage done to lawns, shrubs, sidewalks shall be repaired or replaces by the contractor at no additional cost to the government.

3.2.9 Installed Equipment: The contractor is required, prior to final acceptance, to provide a listing of all equipment/material carrying a manufacturer’s warranty that is furnished under each TO and SGBP project number. Each listing shall positively identify the piece of property by including its description, size, capacity, location, installation date, inclusive warranty dates, original cost (estimate), manufacturer’s technical publication, and other pertinent information. The contractor shall fill out the manufacturer’s warranty cards. All manuals, product information, and required maintenance schedules, manufacturer’s warranty cards shall be provided to the inspector by time of final acceptance.

3.2.10 Removed Equipment: All real property equipment, such as HVAC or fire alarm equipment: Contractor shall provide the following information: the facility number, project number that authorized removal, item description, and location of item in facility, and the size/capacity of the item. The government will identify real property equipment on each TO.

3.3 Removed.

3.4 NON-PREPRICED ITEMS: Items not included in the UPB, but within its scope and general intent may be negotiated by the CO and added at any time during the contract term. Added items of work shall be incorporated into and made part of the TO and shall be performed at the negotiated unit price. The pricing coefficient bid by the contractor for prepriced items shall not be applied to non-prepriced items. Contractor shall submit for each proposed non-prepriced item, a minimum of three (3) price quotations from verifiable sources. Previously non-prepriced work items shall subsequently be added to the basic tasks as defined and priced in the UPB. Non-prepriced items or work shall be so noted on each TO. The percentage of non-priced items should decrease as the program matures and non-prepriced items are negotiated and added by contract modification to the UPB. Non-prepriced items shall not exceed 10 percent (10%) of the value of each TO without proper waiver approval. Non-prepriced items that exceed 25% of the value of each TO shall not be performed by SABER contractor.

3.4.1 Previously non-prepriced items shall automatically be added to the basic tasks defined in the Technical Specifications and to the UPB. If non-prepriced items shall be recurring during the life of the contract, they may be added, at the discretion of the CO, to the UPB and subject to the pricing coefficients of the contract. Negotiated items that are added to the UPB shall be based on direct costs only in order to preclude double payment of labor burden and profit to the contractor.

3.5 REQUIRED COMPUTER EQUIPMENT SUPPORT: For cost estimating purposes, the contractor shall be responsible for having the capability to provide the government with compatible documents, spreadsheets and timelines utilizing the most current release of Microsoft Office Professional, and Auto CADD version 2008 LT at a minimum. This is necessary to provide the government with compatible documents, spreadsheets and timelines. The contractor shall be responsible for any initial training required for the operation of the software. All products the contractor is to provide in support of this contract should, to the greatest extent possible, be provided not only in hard copy form, but available on CDROM computer disk. This should be a coordinated effort with the government to ensure continued compatibility and effective use of resources for both the government and the contractor.

3.5.1 The contractor shall have e-mail capability to aid in the communication and coordinating efforts of both parties.

3.5.2 The contractor’s computers shall be able to handle E4Clicks software for developing cost estimates.

3.6 TECHNICAL DESIGN/ ENGINEERING SUPPORT CAPABILITIES: Contractors technical design and A-E support shall have capability to perform surveying, civil, structural, mechanical, electrical, plumbing, architectural, and drafting services. All design work shall be included in the contractor’s coefficient. See para. 1.2.7.

The work force shall be capable of major remodeling/renovation type work requiring multi-skilled personnel.

3.6.1 Minimum Design Standard. All SABER project designs shall be in accordance with, but not limited to, the latest edition of the following criteria (as well as others which may be cited elsewhere within this SOW). If there is a conflict between any of the following, the most stringent requirements shall apply:

Unified Facilities Criteria 1-200-01, www.wbdg.org AF Engineering Technical Letters, Air Force Instructions (AFI), and Air Force Manuals ACC Civil Engineer Architectural and Interior Design Standards Offutt AFB Engineering Design Standards

3.6.2 Examples of maintenance, repair and construction work, which may be required under the contract may include, but are not necessary limited to:

Construct/repair/renovate restrooms, work, and office areas.

Paint incidental to the project (interior and exterior areas).

Install/replace/repair electric, water and gas systems.

Install/replace/repair storm and sewer lines, valves and distribution systems.

Install/replace/repair built-up and shingle roofs.

Install/replace/repair steam and HVAC parts, units and duct work.

Install/replace/repair chain link and masonry fencing.

Install/replace/repair curbs, gutters, sidewalks, and pavements.

3.6.3 SABER Project Design. Contract line items for project design allows the government to issue the contractor a TO for all work incidental to developing a project design to include estimates of pre-priced and NPI, site visits, scoping meetings, design, drawings, statement of work (SOW), and negotiations. Their work does not obligate the government to issue the contractor a TO (Task Order) to actually construct the work described in the project design.

3.6.4 The government’s intent for design line items is to obtain an exact price for projects that are being considered for SABER construction. It is not the government’s intent to have the contractor provide design service for projects with no initial serious SABER construction consideration.

3.6.5 The contractor agrees that the government is not obligated to issue the contractor a TO for the construction work described in a completed project.

3.6.6 Upon Contacting Officers acceptance of a design, the contractor may immediately invoice for the design fee. At any time within one year after Government acceptance of a Contractor provided design/estimate, the Government may elect to have the Contractor construct the work as designed.

3.6.7 If the project estimate includes only pre-priced items the Government may instruct the contractor to construct the work described in the completed project multiplied by the current coefficient, less the cost of the design/cost estimation work previously paid. If the project design includes non-priced items, and the government issues a task order within 90 days after government acceptance of design, the government may instruct the contractor to construct the work described in the completed project multiplied by the current coefficient rate, less the cost of the design/cost estimating work previously paid. However, if the government exceeds 90 days in instructing the contractor to construct the work described in the completed project design the contractor shall be given the opportunity to revise the initial project design and estimate. Also, if the government exceeds 90 days in instructing the contractor to construct the work described in the completed project design, the contractor shall identify non-priced items in the completed project design that have subsequently become prepriced items via contract modification. The price of these items shall be changed to reflect the prepriced price.

3.6.8 If the Contractor does not receive notice of the Government’s intent (to have the Contractor construct the work described in the completed project estimate) within one year after Government acceptance of the project estimate, the Government no longer has the unilateral option of having the Contractor construct the work described in the completed project estimate while at the same time adjusting the price downward in the amount equal to that already invoiced for the design/estimate. The government may, however issue a task order to reopen the project as a new requirement with no adjustment for previous work completed by the contractor, or issue a bilateral delivery order for the construction. The contractor has the right to adjust the construction cost to include the current CCI and wage rates that have been incorporated into the contract since acceptance of the Phase II proposal.

3.6.9 The fee for the design includes the cost for the contractor’s revisions, the cost for incorporating minor changes introduced by the government, and any subsequent negotiations required by the government.

3.6.10 The project magnitude shall be stated in each government request for project design. The contractor shall immediately notify the CO if the project estimate shall differ from the project magnitude.

3.6.11 All design shall reflect the coefficient factor as of the time of submission. If the coefficient factor changes by the time the government elects to have the contractor construct the work described in the completed project design, the resulting order for construction shall reflect the new coefficient factor.

3.6.12 The agreed upon contract line item prices for project design as stated in the Unit Price Book (RS Means) shall be counted as part of the cumulative value of ongoing work and shall be subject to the limitations as explained in contract clause, “Order Limitations” (however, the $2,000 minimum order limitation does not apply). Upon government acceptance of the completed project design, the contractor may decline an order to construct the work, if addition of the negotiated project price to the cumulative value of ongoing work shall result in the limits being exceeded.

3.6.13 Contract line items for design are not coefficient factors. They shall not be adjusted in accordance with any Economic Price Adjustment (EPA) Coefficient Factor Adjustment for Option Years.

3.6.14 The government may unilaterally accept the contractor’s initial design without negotiations. The government may accept any item or group of items unless the contractor qualifies the design by specific limitations.

3.7 REMOVED

3.8 GOVERNMENT LIABILITY: The government shall not be liable for any loss or damage to the contractor’s property, including stock, or for expenses incidental to such loss or damage. The contractor shall file a report with the Security Forces immediately as is practicable to report loss.

3.9 DEMOLITION: The demolition tasks found in the UPB include everything necessary to remove material from the facility being renovated/repaired/ constructed and to transport to disposal site.

3.10 REMOVAL/REPLACEMENT PROCEDURES: When a requirement exists for removal and reinstallation of an existing item, the unit cost for demolition shall be applied for demolition and the unit labor and equipment costs associated with installation of that item shall be applied without material costs included. Removed items to be reinstalled shall be stored by the contractor, free from damage, until reinstalled at no additional cost to the government.

3.11 ADDITIONAL FIRE PROTECTION REQUIREMENTS:

3.11.1 Inspection. SABER projects shall be inspected periodically by the Base Fire Department for compliance with all fire codes and standards listed or referenced in the contract documents.

3.11.2 Codes and Standards. If the listed or referenced fire code or standard requires any equipment or material items not specified or shown in the contract documents, the contractor shall not be relieved of the responsibility of providing the items and requesting installation instructions from the Base Fire Department through the inspector or CO.

3.11.3 Fire Extinguishers. Extinguishers of a type and quantity acceptable to the Chief, Fire Protection Technical Services, shall be provided by the contractor and maintained in the construction area, contractor’s temporary buildings, and at the storage piles of flammable materials. These extinguishers shall be of the type conforming to the most recent editions of the National Fire Protection Association (NFPA) standards and shall remain the property and responsibility of the contractor.

3.11.4 Permits: For Flame-Cutting, Welding, and Soldering ( AF Form 592). The contractor shall observe all precautions in use of flame-cutting, welding, and soldering equipment as no flame-cutting, welding, or soldering of any description shall be permitted until the work site has been inspected and the operation approved by the Base Fire Inspector. A copy of the Offutt AFB policy shall be provided with instructions on the permit required. The contractor shall place flame cutting, welding, or soldering caution signs on site and shall ensure these signs are obvious to government and contract personnel while work is in progress.

3.11.5 Fire Rating. Where specifications or work descriptions require the contractor to submit proof that the material to be furnished conforms to the requirements of the Underwriters Laboratories, Inc., or Factory Mutual Laboratories, or in lieu of a listing submit a written certificate from any testing agency satisfactory to the inspector or CO in coordination with the Chief, Fire Technical Services, materials shall be furnished with labels attached (when fire labeling is specified). No exceptions are allowed.

3.12 WORK REQUIREMENTS:

3.12.1 The contractor shall not leave equipment or materials on any roof or tower unless prior approval has been obtained from the inspector or CO.

3.12.2 The contractor shall provide non-combustible or self-extinguishing material drop cloths to isolate areas exposed to debris, noise or to cover material storage during construction of building interiors.

3.13 CONTRACTOR ON-SITE FACILITIES: The contractor may provide on-site facilities and management/technical support staff to respond to the requirements of this contract.

3.13.1 If the contractor chooses to furnish and install a portable building or other structure to serve as the contractor’s on site office, this facility shall be compatible with existing government structures in the vicinity and shall be approved prior to installation.

3.13.2 Provide utility tie-ins from existing government utilities, such as electricity (only utility available at this time),. Utility tie-in shall be coordinated with the inspector or CO and existing base utility drawings updated to show tie-ins.

3.13.3 Furnish/install computer equipment/software as required…