Instructions to Offerors.pdf

Instructions to Offerors (RFO FAR Addendum)

ADDENDUM TO RFO 52.212-1: INSTRUCTIONS TO OFFERORS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES.

Revolutionary FAR Overhaul (RFO) provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in Revolutionary FAR Overhaul (RFO) 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Simplified Acquisition Procedures will be used in accordance with (IAW) Revolutionary FAR Overhaul (RFO) 12 in awarding this contract. The Government intends to award a Firm- Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

The Government intends to award to the responsible quoter whose quote provides the best value to the Government.

Quoters are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM): https://www.sam.gov/SAM, prior to submitting a quote, IAW RFO 4.203-1. SAM will be checked to verify the quoter's status before any evaluation is conducted.

Quoters are advised that their quotation may exceed the requirements of the PWS, but the Government is not requesting or accepting alternate quotes, and each response must respond to the solicitation requirement stated in the RFQ. The Government intends to evaluate quotes and issue a purchase order based on the initial quotes received. Therefore, the contractor's initial quote should contain the contractor's best terms from a pricing standpoint. The Government reserves the right to request revised quotes from, or discuss final terms with, one or more contractors if later determined by the contracting officer to be necessary. Additionally, the contracting officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at RFO 15.

1. All questions must be submitted to the points of contact above, as well as the Contracting Officer, no later than 1:00 pm 19 November 2026. Questions submitted after this date may not be answered.

2. Quote Submission and Validity: Quotes in response to this solicitation shall be submitted via email to the Points of Contact and the Contracting Officer listed below.

• Quote Submission Deadline: No later than 3:00 PM CDT on 27 November 2026.

• Quote Validity Period: All submitted quotes must remain valid for Government acceptance through 01 March 2027.

Point(s) of Contact: Sherry L. Platt / sherry.platt.1@us.af.mil

Contracting Officer: Theodore Arneson/ theodore.arneson@us.af.mil

3. All price quotations must be submitted on Attachment - Quote Sheet and must be filled in entirely. TWO copies of the quote are required: (1) original quote and (2) redacted and sanitized COPY Of the quote removing all company or personally identifiable information (e.g., company name, logo, individual names, etc.). Failure to submit redacted copy may result in disqualification.

4. This acquisition is being conducted according to Revolutionary FAR Overhaul (RFO) Part

12. The terms and processes used in this acquisition are not subject to the definitions nor processes found in Revolutionary FAR Overhaul (RFO) subpart 15, even if defined or described in Revolutionary FAR Overhaul (RFO) part 15. Reference to offers, offerors, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in Revolutionary FAR Overhaul (RFO) part 15 shall be read and interpreted in a manner consistent with Revolutionary FAR Overhaul (RFO) part 12. Examples of nomenclature found in Revolutionary FAR Overhaul (RFO) part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific Revolutionary FAR Overhaul (RFO) part being referenced, definitions of words retain their definition under Revolutionary FAR Overhaul (RFO) 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW Revolutionary FAR Overhaul (RFO) 1.107(a).

5. The Government intends to make an award based on initial quotations, without conducting inquiries after submission. Therefore, it is critical that Quoters submit all required information with their initial quote. The Government reserves the right, but is not obligated, to contact a Quoter to remedy a failure to provide administrative information (e.g., product literature or photographs) or to address clerical errors. This process, if used, mailto:sherry.platt.1@us.af.mil is not a quote revision and will not be used to allow a Quoter to change the substance of its quote.

6. Complete the below contractor identification information, unless accomplished using the contractor's internal documentation, as outlined above.

Company Name:

Point of Contact:

Address:

Telephone Number:

Discount Terms:

SAM Registered: Yes/No

Small Business: Yes/No UEI:

CAGE:

Veteran-Owned: Yes/No Woman-Owned: Yes/No Signature/Date:

Printed Name:

52.212-2 Evaluation-Commercial Products and Commercial Services. (Deviation 2026-O0038) (Feb 2026) Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation 2026-O0038)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offerer whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Factor 1: total FFP quote fair, reasonable, and balanced. Price:Total Evaluated Price: Only the total evaluated price (TEP) submitted in the quote will be evaluated in Attachment Quote Sheet. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s). In accordance with RFO 52.217-8, the Government may require continued performance of services within the limits and rates specified in the contract. The rates shall be determined to be the unit price of each applicable CLIN, as stated in Schedule of the award of the CLIN, which corresponds with the most recently entered period of performance. Evaluation of proposed CLIN prices constitutes evaluation of the rates used for options exercised under this clause.: Quoter's must be rated as acceptable to be eligible for award. To be deemed acceptable, the following criteria must be met:

Factor 2: Technical Capability Can the contractor's technicians prove they hold the required commercial licenses, manufacturer-specific certifications, and safety training to handle live-fire/gas distribution systems. Past Performance record history will be assessed as one of the multiple standards required for a successful quote to be determined

Factor 3: Past Performance:responsible as described in RFO 9.104. Past performance can be evaluated based upon the contracting officer's knowledge of and previous experience with the service being acquired, customer surveys, past performance questionnaires and government-wide contract performance assessments rating system (CPARS). Quoter's may submit up to past performance documents, to display quality of work performed. Quoter's may use the attached Past & Present Performance Questionnaire Form in order to three submit past performance information. For purposes of this evaluation, recency is defined as active or completed efforts performed within the past three (3) years from the date of issue of this solicitation. If the past performance is not considered recent, it will not be evaluated any further.

The government may use a combination of the following methods to evaluate past performance: Has the Contractor successfully maintained similar simulator systems for other DoD bases, municipal airports, or municipal fire departments in the last 3 years.

PPIF Submissions Relevant past performance submitted by the quoter Any other reasonable basis not otherwise noted

(b) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) . A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result Notice of awardin a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)