Base Hazardous Waste Management Plan .pdf

Department of the Air Force

Hazardous Waste Management Plan

Minot_HWMP

Installation Supplement

About This Plan

Document Control

HWMP Approval (Signature Page)

1 Overview and Scope

2 Installation Profile

3 Environmental Management System

4 Roles and Responsibilities

5 Training

6 Recordkeeping and Reporting

7 Procedures

7.1 Waste Inventory

7.2 Waste Identification

7.3 Container Management

7.4 Labeling and Marking

7.5 Accumulation Area Management

7.6 Transportation

7.7 Turn In/Disposal

7.8 Inspection

7.9 Waste Minimization/HW Recycling

7.10 Preparedness and Prevention

7.11 Waste Specific Procedures

8 References

9 Acronyms

10 Definitions

11 Installation-Specific Content

Appendix A Waste Analysis Plan

ABOUT THIS PLAN

This installation-specific Environmental Management Plan (EMP) uses the U.S. Air Force’s (AF) standardized Hazardous Waste Management Plan (HWMP) template. This plan is not an inventory of all hazardous waste (HW) requirements and practices. Where applicable, external resources and associated document links, including Department of the Air Force Instructions (DAFIs); Department of the Air Force Manuals (DAFMANs); AF Playbooks; and federal, state, local, and permit requirements, are referenced to ensure current content.

Each section of this plan begins with standard language that addresses AF and Department of Defense (DoD) policy and federal requirements. The standard language is restricted from editing to ensure consistent application across the AF enterprise. Standard language is maintained by the Air Force Civil Engineer Center (AFCEC) designated Subject Matter Expert (SME) for this plan.

Immediately following the standard text are installation-specific sections that address state, local, and installation-specific requirements and processes. Installation sections are maintained and updated by the installation HW Program Manager and/or the AFCEC Section appointed to support this installation.

This document is optimized to be accessed and viewed electronically on the installation and AF eDASH website, the primary communication tool for AF EMPs. Installations should refer to the AF T-EMP Repository on eDASH to ensure the Approved/Published Plan is referenced.

DOCUMENT CONTROL

Standardized HWMP Template

In accordance with (IAW) the AFCEC Environmental (CZ) Business Rule (BR) 08, EMP Review, Update, and Maintenance, the standard content in this HWMP template is reviewed periodically, updated as appropriate, and approved by the HW SME.

This version of the template is current as of 12/23/2025 and supersedes the 10/02/2024 version.

NOTE: When installations update their HWMPs, installations should adopt the most recent version of this template available. Installations are not required to change HWMPs after template updates.

Installation HWMP

The initial HWMP must be approved and signed by the Installation Commander (at the time of publication) as the legal HW Generator for the Environmental Protection Agency (EPA) ID assigned to this installation. The approval can be via signature or as documented in appropriate Environment, Safety, and Occupational Health Council (ESOHC) minutes (DAFMAN 32-7002, 5.3.2.). NOTE: This is not a Wing Contingency Plan and is not governed by installation or Wing plans or readiness format or coordination requirements of DAFI 10-401, Operations Planning and Execution. It is governed by DAFMAN 32-7002, Environmental Compliance and Pollution Prevention, Section 5.2. Hazardous Waste Management Plan (HWMP). Because this is not a contingency plan, coordination should be with EMS CFT and applicable units with roles and responsibilities in the HWMP. The plan does not require a new signature after each change in wing command.

Record of Updates – The HWMP is updated as changes to waste generation and management practices occur, including those driven by changes in applicable regulations and approved by the installation HW Program Manager as the plan Office of Primary Responsibility (OPR). Formatting and administrative changes such as the incorporation of updated regulatory language, or other minor updates are documented below.

Record of Annual Review – IAW DAFMAN 32-7002, this plan is reviewed annually by the EMS CFT. Formatting and administrative changes should be noted in the previous paragraph for record of updates as approved by the EMS CFT Chair and do not require Installation Commander or Environmental, Safety, and Occupational Health Council (ESOHC) approval. Substantive revisions require coordination and approval by the Installation Commander as determined by the EMS CFT Chair and/or IAW host installation procedures. Substantive changes include manpower or resource requirements changes that impact installation hazardous waste generating organizations.

Record of Updates

Change No. Nature of Change Date of Change Approved By:

1 Administrative updates 9 Sep 2021 Thomas Filkins

2 Administrative updates 22 Aug 2021 Marie Gagnier

3 Administrative updates 1 Sep 2022 Marie Gagnier

4 Administrative updates 1 Sep 2023 Marie Gagnier

5 Administrative updates 16 Aug 2024 Naomi Winburn/Jennifer Hensley

6 Addition of the QRG and other LQG corrections

16 Aug 2024 Naomi Winburn

Record of EMS CFT Annual Review

Review Date EMS CFT Chair Notes/Remarks

19 OCT 2018

ESOHC Accepted/No update needed

18 SEP 2019

EMS CFT Accepted/No update needed

16 SEP 2020 EMS CFT Accepted/No update needed

15 Sep 2021 EMS CFT Accepted/No update needed 14 Sep 2022 EMS CFT Accepted/No update needed 20 Sep 2023 EMS CFT Accepted/No update needed

18 Sep 2024 EMS CFT Accepted/No update needed

HWMP APPROVAL (SIGNATURE PAGE)

Installation Supplement

Approved by the CFT on Sept 18, 2024

Digital Signature

WINBURN, NAOMI R CIV USAF AFGSC 5 CES/CEIEC WINBURN, NAOMI R CIV USAF AFGSC 5 CES/CEIEC Date: 09/30/2025 3:20:35 pm

WINBURN, NAOMI R CIV USAF AFGSC 5 CES/CEIEC

1 OVERVIEW AND SCOPE

This HWMP contains procedures for management of HW. In lieu of federal, or state requirements, DAFMAN 32-7002, acts as the main driver for the HWMP. The HW Playbook serves as supplemental guidance to this plan. Where applicable, DoD, AF, and Federal Resource Conservation and Recovery Act (RCRA) requirements are included. Each installation must include supplements as warranted to address applicable State and/or local HW requirements/procedures.

Instructions

The long title of this plan is the Minot AFB Hazardous Waste Management Plan; the short title is HWMP.

This document is unclassified.

This document does not contain information affecting the national defense of the United States within the meaning of the Espionage Laws, Title 18, U.S. Code, Section 793 and 794.

Purpose

The purpose of this Hazardous Waste Management Plan (HWMP) is to provide base personnel with a comprehensive reference relating to the policies and procedures implemented on Minot Air Force Base (AFB) to ensure hazardous wastes are characterized, handled, stored, and managed in a manner that is safe, cost effective, responsive to mission requirements, and compliant with applicable regulations. Because many specific procedures are identified, organizations should supplement this HWMP with more detailed instructions and checklists to assist shop-level operations as long as the shop instructions are as stringent as the HWMP and do not conflict with applicable regulations. References to the most pertinent regulations are included in this plan.

This HWMP is the primary document for managing hazardous waste activities on Minot AFB and its associated geographically separated units (GSUs). The HWMP references federal, state, local, and U.S. Air Force requirements that establish compliance requirements. If there is a conflict between the HWMP and regulations, the regulatory requirements shall take precedence. In some instances, the HWMP directs Minot AFB waste management requirements that are more stringent than federal and state regulations.

The HWMP shall be used by any tenant organization or other entity that generates or uses hazardous or potentially hazardous waste on Minot AFB and its GSUs. The HWMP shall be used by all activities, and tenant organizations that generate, and use hazardous waste or potentially hazardous waste on Minot AFB and its GSUs. Procedures and policies outlined in this plan are designed to meet the needs of hazardous waste generators and to assist compliance with applicable federal, state, and local laws and regulations.

Compliance with this plan is essential. Failure to comply with this plan and associated regulations results in the base being Enforcement Action Vulnerable (EAV), which can result in a Notice of Violation, fines, and/or criminal prosecution of the negligent individual(s) responsible for the non-compliance.

The success of Minot AFB’s hazardous waste management program depends on a team effort and the total commitment of all involved units and individuals. Accordingly, anyone who observes improper hazardous waste management practices or who requires clarification regarding proper hazardous waste management and handling should notify the installation Hazardous Waste Program Manager, Environmental Management Element, 5 CES/CEIEC, at 723-4825/6380.

A list of emergency notification phone numbers is provided in the appendices of this plan.

Conditions for Implementation

Statement. This summary provides a brief overview of the scope and objectives of the HWMP, which is based on the federal, state, and local regulations and directives available at the time of preparation. It is subject to modification as those requirements change. Accordingly, the HWMP will be reviewed annually and updated.

Political-Military Situation. Compliance with this plan as it relates to the management of hazardous waste is required for all readiness conditions.

Legal Considerations. Management of hazardous waste on Minot AFB will adhere to applicable federal, state, and local regulations and Air Force directives without exception.

Environmental Considerations. The key purpose of this plan is to ensure compliance with environmental laws and regulations.

Operations to be Conducted

Operations to be conducted encompass the management of hazardous waste in a manner that is responsive to mission requirements while being consistent with the crucial need to ensure personnel safety, cost effectiveness, and strict compliance with applicable laws and regulations.

To ensure strict compliance with applicable federal, state, and local regulations, hazardous waste on Minot AFB is managed in accordance with large quantity generator (LQG) rules. Specifically, RCRA hazardous waste is shipped off the installation in less than 90 days, shop personnel are trained annually, and emergency spill response procedures are the those of an LQG.

2 INSTALLATION PROFILE

Installation Profile

Scope of Plan The HWMP shall be used by all activities, and tenant organizations that generate, and use hazardous waste or potentially hazardous waste on Minot AFB and its GSUs.

This plan does not apply to municipal solid waste and radioactive waste management, but it does apply to mixed radioactive/hazardous wastes.

OPR (Civil Engineer or other designated office) 5 CES/CEIE has overall responsibility for implementing the HW management program and is the lead organization for monitoring compliance with applicable federal, state, and local regulations.

HW Program Manager Naomi Winburn Alternate HW Program Manager Thomas Filkins Emergency contacts 911 Waste registration numbers EPA Identification Number ND4571924758 HW generator status Large Quantity Generator (LQG) Universal waste handler status Permitted HW operations Federal regulatory references State and local regulatory agencies North Dakota Department of Environmental Quality 1-701-328-

Local Emergency Planning Committee 1-701-857-6534 State Emergency Response Commission 1-701-328-8100 North Dakota State Department of Health 1-701-328-2310

State and local regulatory references North Dakota Century Code, Chapter 23.1-04

North Dakota Administrative Code (NDAC), Article 33.1-24 DLA-DS area office and/or approved HW disposal contractors DLA Disposition Services HW accumulation sites 82 HW accumulation time limits 90 Days HW generator reporting frequency Annually

3 ENVIRONMENTAL MANAGEMENT SYSTEM

The DAF environmental program adheres to the Environmental Management System (EMS) framework and its "Plan, Do, Check, Act" cycle for ensuring mission success. DoDI 4715.17, Environmental Management Systems, DAFI 32-7001, Environmental Management; and International Organization for Standardization (ISO) 14001 standard, Environmental Management Systems - Requirements with guidance for use, provide guidance on how environmental programs should be established, implemented, and maintained to operate under the EMS framework.

The HW management program employs EMS-based processes to achieve compliance with all legal obligations and current policy drivers, effectively manage associated risks, and instill a culture of continuous improvement. The HWMP serves as an administrative operational control that defines compliance-related activities and processes.

Environmental Action Plans (EAPs) are developed and maintained as part of the overall EMS on eDASH. EAPs are tools that translate environmental requirements and targets into actionable plans for the HWMP and responsible personnel. HW requirements should be incorporated in installation EAPs to record monitoring and conformance for inspections and audits.

4 ROLES AND RESPONSIBILITIES

The major roles/organizations involved in supporting the HW program include:

Wing/Installation Commander

ESOHC

EMS CFT

HW Program Manager/Alternate(s)

Shop/HW Generator Personnel Initial Accumulation Point (IAP) and Hazardous Waste Accumulation Site (HWAS) Supervisors/Managers Unit Commanders Unit Environmental Coordinators (UECs), see DAFI 32-7001 for role description Contracting Officer Defense Logistics Agency (DLA) Disposition Services Tenant Organizations

AFCEC

Detailed information about typical responsibilities for these and other roles is available in DAFMAN 32-7002, applicable installation supplements, and the HW Playbook. This plan implements these responsibilities for this installation. Additional HW management-related roles and responsibilities are described throughout this plan and in referenced documents.

Installation Supplement

Implementation

Implementation of the hazardous waste management program requires the full support and cooperation of all activities on Minot AFB. Each shop and activity that generates hazardous and/or potentially hazardous waste including industrial waste — hereafter referred to as the generator — is responsible for managing its own hazardous waste. In particular, each generator is accountable for complying with waste management regulations, coordinating disposal, and adhering to the policies and procedures prescribed by this plan. If questions arise that cannot be resolved at the shop level, the matter should be forwarded to Environmental Management for resolution. When in doubt, ask!

Roles and Responsibilities

The following details specific roles and responsibilities associated with the management of hazardous waste on Minot AFB and its associated GSUs.

Installation Commander (5 BW/CC). In accordance with AFMAN 32-7002, the Installation Commander:

Is responsible for ensuring the installation is complying with hazardous waste disposal laws. Disposal of hazardous waste by the Defense Logistics Agency Disposition Services (DLA-DS), or by Air Force contractors does not relieve the Installation Commander of this responsibility.

Monitors base compliance with applicable federal, North Dakota, and Air Force regulations through the ESOHC, which will periodically review the status of the hazardous waste management program on Minot AFB as it relates to planning, funding, prioritization of requirements, and the resolution of any outstanding issues.

Is responsible for signing hazardous waste manifests, unless that responsibility has been specifically delegated.

Ensures that a hazardous waste minimization program in place to reduce the volume and toxicity of waste generated, as required by RCRA Section 3002(b), 42 U.S. Code 6922 (b), and Executive Orders 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and 13514, Leadership in Environmental, Energy, and Economic Performance.

Has the authority to take whatever action is necessary to require installation personnel, tenant organizations and all contractors on Minot AFB to comply with the base’s hazardous waste management program as detailed in this plan

Environmental, Safety, and Occupational Health Council (ESOHC). In accordance with AFI 32-7002 and AFI 90-801, the ESOHC will:

Review and approve solid waste and hazardous waste policies that affect the installation’s generator status and the Environmental Management System (EMS) significant aspects for hazardous waste generation.

Review and sign the installation solid waste and hazardous waste management plans.

Review solid waste and hazardous waste program goals to ensure they are appropriate and produce actions that provide necessary mission capability and capacity.

Conduct management reviews to ensure waste management goals are met, implementation and operation procedures are followed, and Environment Inspection Process (EIP) assessment findings are tracked and completed.

Environmental Management Element (5 CES/CEIE). As the OPR for the Minot AFB hazardous waste management program, the Environmental Management Element will:

Develop and maintain this HWMP in accordance with AFI 32-7002. Specifically, Environmental Management will update the plan as required to (1) reflect changes in applicable hazardous waste management regulations; (2) accommodate evolving mission requirements; (3) implement initiatives that based on experience will enhance efficiency and/or regulatory compliance;

and (4) ensure plan accuracy and currency. At a minimum, Environmental Management will review this plan annually.

Serve as the liaison for Minot AFB with regulatory agencies for matters relating to the management of hazardous waste on the installation and its associated GSUs. Environmental Management will communicate directly with EPA Region 8, the NDDH, DOT, and local government agencies to resolve issues, apply for hazardous waste permits, coordinate the preparation of reports, and report spill incidents as required by applicable regulations.

Monitor hazardous waste disposal, recycling, and/or treatment to ensure such activities are in full compliance with applicable regulations. Accordingly, Environmental Management will periodically inspect hazardous waste operations to confirm shop hazardous waste is being properly characterized, managed, labeled, packaged, and stored in accordance with RCRA and Minot AFB waste minimization policies.

Develop and maintain a Waste Analysis Plan (WAP) in accordance with AFI 32-7002 that describes the procedures used to (1) identify hazardous waste streams on Minot AFB and its associated GSUs and (2) designate those waste streams that require further analysis. The WAP is incorporated into this plan at Appendix A.

Supervise development and maintenance of the Waste Stream Inventory (WSI) for Minot AFB and its associated GSUs by the Central Accumulation Point (CAP) contractor. The WSI is an integral part of the WAP and is essential to attaining waste minimization goals.

Supervise hazardous waste sample collection as required and coordinate transportation of the samples to an approved analytical laboratory for analysis. In particular, Environmental Management will ensure the sampled waste containers are properly labeled with the suspected contents, the collection date, and a sample number. Upon receipt and review of the analytical results, Environmental Management will forward a copy of the analytical results to the generator directly or through the CAP contractor.

Compile and archive documentation relating to the management of hazardous waste consistent with regulatory requirements, Air Force Records Information Management System (AFRIMS), and prudent management practice. This process includes preserving electronic and/or paper file copies of the following:

Manifests;

Hazardous waste profile sheets (Defense Reutilization and Marketing Services [DRMS] Form 1930);

Issue Release/Receipt Documents (Defense Department [DD]-1348-1A); o WSIs;

Inspection reports from EPA; NDDH, Waste Management Division; Air Force Global Strike Command (AFGSC), and other agencies;

Disposal documentation; and Applicable hazardous waste management reference materials.

Provide technical expertise, guidance, and training to base agencies concerning the operation and maintenance of the CAP and Satellite Accumulation Points (SAPs) to include hazardous waste profiling, marking, labeling, storage, disposal, documentation, record keeping, and the completion of waste turn-in documentation. Training requirements are further detailed in Section 5.0 of this plan.

Budget for hazardous waste analyses, training, and equipment requirements. In particular, Environmental Management shall oversee expenditures and budgeting related to the disposal of hazardous waste. This extends to submitting funding requests to the Accounting and Finance Office (AFO), certifying funds availability for waste transfer to DLA-DS, reviewing billings received by the AFO for accuracy, tracking waste disposal costs to facilitate budgeting for future requirements, and associated record keeping.

Coordinate hazardous waste disposal requirements with DLA-DS and/or affected contractors.

Maintain generation and disposal records required to develop hazardous waste metrics as may be requested by higher headquarters and regulatory agencies.

Bioenvironmental Engineering (5 MDOS/SGPB). In support of the hazardous waste management program on Minot AFB, Bioenvironmental Engineering will:

Provide industrial hygiene and occupational health consultant services to all hazardous waste generating facilities as required.

Conduct health risk assessments at the CAP and SAPs in conjunction with hazardous waste spill response operations as required.

Assist the Environmental Management Element in performing an annual review of the WAP per Appendix A of this plan as required.

Provide technical expertise relating to the identification of hazardous waste as needed.

As requested by the Civil Engineer Squadron, review plans to build or modify facilities used to treat, store, or dispose of hazardous waste including all proposals to establish or relocate hazardous waste collection points.

DLA Disposition Services (DLA-DS). The DLA-DS, formerly known as the Defense Reutilization and Marketing Office (DRMO), implements a three-tiered Operational Compliance Review (OCR) Program that includes evaluation of the hazardous waste disposal support provided by DLA-DS to Minot AFB. The OCR Program includes quarterly self-inspections conducted by DLA-DS, annual inspections by the DLA-DS Zones, and periodic, no-notice inspections by DLA. Results of the OCR inspections pertaining to hazardous waste management will be provided to Environmental Management to ensure any required corrective actions are implemented. In accordance with support agreements relating to the management of hazardous waste on Minot AFB, the DLA-DS will:

Provide hazardous waste disposal services for Minot AFB and administer associated contracts. Specifically, the DLA-DS will arrange for a qualified contractor to transport hazardous waste to an EPA-permitted TSDF. The DLA-DS will monitor compliance with associated hazardous waste disposal contracts, ensure contractor compliance with the EPA Land Disposal Restrictions (LDR) per associated hazardous waste profile sheets and manifests, and ensure waste is properly prepared for transport in accordance with EPA and DOT regulations.

Prepare and sign hazardous waste manifest shipping papers that accompany the hazardous waste shipments.

Distribution Flight (5 LRS/LGRM). In support of the hazardous waste management program, the Distribution Flight will:

Support hazardous waste minimization efforts on Minot AFB by monitoring and controlling the procurement of hazardous materials through the hazardous materials pharmacy (HAZMART) and the regular Supply System.

In accordance with AFI 32-7002, Hazardous Materials Management, ensure MSDSs or SDSs are provided for all hazardous materials issued by the HAZMART and the regular Supply System to facilitate hazardous material disposal and subsequent hazardous waste profiling and analysis.

Contracting Squadron (5 CONS). In support of the hazardous waste management program on Minot AFB, the Contracting Squadron will:

Ensure only qualified contractors are awarded contracts involving the transportation and/or disposal of hazardous waste. The Contracting Squadron will coordinate hazardous waste disposal contracts with Environmental Management, the Staff Judge Advocate, and DLA-DS as needed to ensure hazardous waste disposal contracts are only awarded to contractors possessing the required federal and North Dakota qualifications and certifications.

Ensure all contracts resulting in the generation or management of hazardous waste include language requiring contractor compliance with the provisions of this plan.

Support the solicitation and issue of contracts for hazardous waste collection, transportation, analyses, and recycling as required by base agencies.

Incorporate appropriate contract language to require contractors that generate hazardous waste on Minot AFB and its associated GSUs to comply with all applicable federal, state, and Air Force regulations and the provisions of this plan. In particular, it should be noted that the disposal of contractor-generated hazardous waste must be in accordance with the contract and coordinated through Environmental Management before removal from the installation. The disposal of non-hazardous waste is the responsibility of the contractor.

Fire Protection Flight (5 CES/CEF). In support of the hazardous waste management program, the Fire Protection Flight will:

As required by base agencies, provide technical advice and training on the fire protection aspects of hazardous waste management.

Periodically inspect all facilities where hazardous waste is generated and/or stored to ensure compliance with fire protection regulations.

Retain a copy of the Site-Specific Contingency Plan for each shop containing a waste accumulation point as required.

Obtain initial EMS Awareness training from Environmental Management as required for flight personnel and annual refresher training thereafter.

Safety Office (5 BW/SE). In support of the hazardous waste management program on Minot AFB, the Safety Office will:

As requested, provide technical advice to base agencies on the safety aspects of hazardous waste management and storage.

Provide adequate time during ESOHC meetings for Environmental Management to brief hazardous waste issues and compliance to attendees, and summarize the hazardous waste briefing in the ESOHC meeting minutes.

Staff Judge Advocate (5 BW/JA). In support of the hazardous waste management program on Minot AFB, the Staff Judge Advocate will:

Provide interpretation of laws and regulations relating to the handling, storage, transport, management, and disposal of hazardous waste.

Review environmental plans and procedures affecting the management of hazardous waste to ensure the plans and procedures are consistent with applicable federal, state, and Air Force regulations.

As requested by Environmental Management, the Materiel Management Flight, the Contracting Squadron, and other affected base agencies, review contracts, purchase orders, registrations, permits, licenses, and requests for variances applicable to the management of hazardous waste. This support will extend to participating in meetings with regulatory agencies and providing legal advice to help resolve issues relating to hazardous waste management.

Public Affairs Office (5 BW/PA). In accordance with AFI 32-7002, Public Affairs Office Support the installation EMS as liaison between the installation and external communities by assisting with procedures for communicating environmental aspects of the installation’s EMS and environmental programs, and input for media publications.

Fulfill the environmental responsibilities in AFI 35-108, Environmental Public Affairs, and notify the installation environmental function of any changes and/or updates to the Instruction.

Designate an individual as the Public Affairs representative on the CFT.

Commanders and Tenant Equivalents. A compliant hazardous waste management program is only possible if generators are proactive in maintaining an awareness of required hazardous waste procedures and exercise due diligence in carrying out their responsibilities as outlined in this plan. Accordingly, Commanders and tenant equivalents whose units generate hazardous waste shall:

Ensure all hazardous waste is properly managed, stored, and disposed of. Above all, hazardous wastes must be under the control of a Hazardous Waste Manager in an approved hazardous waste accumulation site as soon as it is generated.

Appoint a Unit Environmental Coordinator (UEC) as the Commander’s agent to manage the unit environmental program.

The UEC may be appointed at the Squadron level, and will be the main point of contact between the organization and Environmental Management for all environmental issues.

The UEC must have adequate knowledge of waste generating processes to direct the proper disposal of generated wastes, and sufficient rank to rectify discrepancies found during assessments and inspections.

The UEC shall be responsible for the implementation of an internal environmental audit program that includes active participation in ESOHCAMP, EMS, and other environmental compliance inspections.

An additional UEC must be appointed and trained when the primary UEC is away from the shop longer than 3 weeks.

The UEC delegation letter shall be updated and sent to Environmental Management within 1 week of any change in assigned personnel.

Appoint at least two Hazardous Waste Managers in writing for each shop that generates hazardous and/or industrial waste and forward the delegation letter to Environmental Management within 2 weeks of appointment. An example of the delegation letter is provided in Appendix G.

Although two Hazardous Waste Managers are required, more than one primary and alternate shall be appointed in shops with high deployment rates or frequent personnel changes.

Additional Hazardous Waste Managers must be appointed and trained when both the primary and alternate managers are away from the shop longer than 2 weeks. The delegation letter shall be updated and sent to Environmental Management within 1 week of any change in assigned personnel.

Appoint Hazardous Waste Managers who are in direct control of the wastes generated. That is, Hazardous Waste Managers must work in the same building where the waste collection point is located. In a multistory building, the Hazardous Waste Manager must be on the same floor as the collection point. The installation Hazardous Waste Program Manager (5 CES/CEIEC) may allow exceptions on a case-by-case basis.

Ensure at least one Hazardous Waste Manager is assigned to each work shift. Primary managers working night shifts shall ensure all alternate managers are thoroughly familiar with their responsibilities for properly managing hazardous waste. Exceptions may be made on a case-by-case basis by the Hazardous Waste Program Manager.

The Commander or tenant equivalent may delegate appointment of Hazardous Waste Managers and UECs to a lower level as long as the subordinate has direct knowledge of the unit’s hazardous waste generation and personnel management. A squad ron UEC can delegate authority to appoint shop Hazardous Waste Managers. A delegation letter for the appointee must be signed by the commander or tenant equivalent and forwarded to Environmental Management within 2 weeks of appointment.

The appointee then has to delegate authority to appoint shop Hazardous Waste Managers or UECs as appropriate.

Unit Environmental Coordinator (UEC) The UEC is the focal point for environmental activities at the squadron level. While the UEC is not necessarily an environmental expert, the UEC is responsible for successful implementation of the unit’s environmental program. UECs are tasked with communicating the requirements of Minot AFB’s environmental policies to their units and coordinating environmental activities as directed by the unit commander. Because environmental regulations are numerous and complex, UECs are strongly encouraged to obtain support from Environmental Management.

Although the extent of a UEC’s responsibilities will vary depending on the number and type of facilities within the unit, the number and type of processes performed by the unit, and the associated environmental requirements, a UEC’s responsibilities encompass the following: o Serve as the unit focal point for environmental compliance.

Promote compliance with Minot AFB policies relating to the management of hazardous materials and hazardous waste.

Provide guidance to shop personnel, including unit supply/material acquisition managers and supervisors, relating to those unit activities or process changes that have potential impact on Minot AFB environmental programs.

Promote waste minimization efforts through product substitution, the Free- Issue Program, and recycling.

Ensures quarterly inspections are completed using the Environmental Self Inspection Checklist (Stage I Assessment) currently available under the Management Internal Control Toolset (MICT) Program.

Conduct periodic inspections of unit collection sites to ensure compliance with environmental regulations and this plan.

Assist Environmental Management and federal, state, and local regulators with inspections of squadron/unit waste collection sites. o As the environmental focal point, encourage successful communication among unit personnel, Environmental Management, Bioenvironmental Engineering, and Wing Safety personnel to facilitate implementation of Air Force, AFGSC, base, and unit environmental management programs.

Distribute information from Environmental Management to unit personnel to keep them informed of their individual responsibilities for ensuring compliance with environmental regulations and policies.

Provide the installation Hazardous Waste Program Manager with unit- specific information as may be needed to satisfy environmental regulations; in particular, alert the Hazardous Waste Program Manager of any new waste streams, changes in shop Hazardous Waste Managers, and designation/deletion of waste accumulation points.

If delegated by the unit commander, appoint shop Hazardous Waste Managers and forward delegation letters to the installation Hazardous Waste Program Manager.

Ensure newly appointed Hazardous Waste Managers complete initial unit and shop specific training and annual refresher training.

Attend ESOHC subcommittee and working group meetings as requested.

Obtain UEC environmental management training and complete annual refresher training thereafter.

Hazardous Waste Managers. Hazardous Waste Managers are essential to assuring compliant management of hazardous waste on Minot AFB and its associated GSUs. They oversee waste generating and handling activities at their respective shops and are directly responsible for the success of the Minot AFB hazardous waste management program. It is crucial that Hazardous Waste Managers be knowledgeable, proactive, and empowered by their respective commanders to strictly and completely implement the policies and procedures outlined in this plan. As the individuals directly responsible for ensuring hazardous waste compliance, Hazardous Waste Managers will:

Directly manage all hazardous waste generated by their shops activities.

Properly segregate, store, characterize, label, mark, package, and transport hazardous waste in accordance with federal, state, and Air Force regulations and as detailed in this plan.

Ensure that RCRA-hazardous and large-volume wastes are only accumulated in compatible DOT containers that are in good condition with a clean exterior and have no pitting, no rusting, no sharp dents/creases, and no bulges. Small waste containers (for example, tubes, ampoules, and single aerosol cans), industrial waste, and nonhazardous waste may be placed in non-DOT containers, but the containers must also be in good condition and compatible with the product placed in them.

Conduct regular inspections of waste accumulation points as described in Section 7.5 of this plan. SAP must be inspected monthly with inspections not more than 30 days apart.

Complete all required documentation and ensure a waste container is full prior to scheduling a pickup and transfer of hazardous waste to the CAP. Documentation includes container labels and the correct MSDSs or SDSs.

Maintain a Hazardous Waste Management Binder as detailed in Appendix D of this plan.

Maintain a current delegation letter signed by the squadron commander or delegated representative.

Maintain a current waste stream inventory and provide an estimate of waste generation for future years to Environmental Management as requested.

Notify Environmental Management of all changes in waste activities including waste stream process modifications, product substitutions, and relocation of hazardous waste accumulation sites, including SAPs.

Train shop personnel on the proper handling of hazardous materials and waste as detailed in Section 5.0 of this plan.

Promptly notify Environmental Management and Bioenvironmental Engineering of chemicals or processes that may result in either the generation or elimination of hazardous waste.

Notify Environmental Management of any pending change in Hazardous Waste Managers, including but not limited to deployments, extended TDYs or leave (that is, greater than 2 weeks), and PCS. Managers shall notify the Hazardous Waste Program Manager at least 30 days prior to leaving Minot AFB.

Obtain initial Hazardous Waste Manager training in accordance with Section 5.0 of this plan and promptly notify the installation Hazardous Waste Program Manager that training is complete. Notification must be made via e-mail. All managers must thereafter complete annual refresher training.

Create and implement a shop-specific training plan for hazardous waste handlers assigned to the shop in accordance with Section 5.0 of this plan. A template is available from the Hazardous Waste page on the Minot AFB Installation Management Flight website at https://usaf.dps.mil/teams/10624/Minot/WPP/ProgramPage/Hazardous+Waste.aspx Ensure appropriate hazardous waste handler training is accomplished annually by shop personnel in accordance with Section

5.0 of this plan. When completed, Hazardous Waste Managers must document handler training on AF Form 1098 as described in Section 5.0.

Prepare and keep current a Site-Specific Contingency Plan in accordance with Section 7.10 of this plan and report all spills to the installation Water Program Manager at 723-3436.

CAP Support

The following base agencies will support the CAP as described.

Environmental Management Element (5 CES/CEIE). Environmental Management will:

Provide technical assistance as needed.

Act as a liaison for the base with all federal and state agencies.

Keep records of hazardous waste activities on Minot AFB in accordance with 40 CFR 261 including, but not limited to, hazardous waste turn-in documentation, accounts of any situation requiring implementation of the Hazardous Materials Emergency Response Plan, and the Hazardous Waste Biennial Report.

Fire Protection Flight (5 CES/CEF). The Fire Protection Flight will:

Provide technical assistance for storage and compatibility concerns as needed.

Provide technical assistance for spills greater than 55 gallons and spills that are immediately hazardous to CAP personnel and the environment.

Provide fire protection services.

Bioenvironmental Engineering (5 MDOS/SGPB). The Bioenvironmental Engineering will:

Coordinate as needed on the characterization of all unknown wastes.

Provide technical assistance to the CAP contractor as requested.

5 TRAINING

5.1. Hazardous waste training is required by law. All training requirements and sources are provided in the Environmental Training Matrix on eDASH. Specific local training procedures are provided in the Installation Supplement to this plan.

5.2. Hazardous waste training is provided only by qualified authorized personnel. Training records are maintained IAW the Recordkeeping and Reporting section of this plan.

5.3. Hazardous waste program managers and alternates appointed in writing by the installation Commander to sign manifests, require specific training to include HW Management Compliance Training and Department of Transportation training to sign HW manifests. Installation HW Program Managers should complete the following in-residence courses (or equivalent): Air Force Institute of Technology (AFIT) 521, Hazardous Waste Management; and DLA - DCPSO00510, Transportation of Hazardous Material/Hazardous Waste (Interservice Environmental Education Review Board [ISEERB] approved). After initial course completion, refresher training is required annually for RCRA, and every 3-years for the DoT course. See training matrix for more information.

5.4. Function-Specific Training (Local In-House/On-Line Training Sources): (Group A) Organizational (non-central) Hazardous Waste Storage Area Managers, Satellite Accumulation Area (Initial Accumulation Point) Managers, and their immediate supervisor; and (Group B) all shop personnel, and their immediate supervisors, who generate HW.

Installation Supplement

To help ensure this training is administered effectively to individual requirements, hazardous waste management training on Minot AFB is customized for hazardous waste managers and hazardous waste handlers. The Unit Environmental Coordinator, Environmental Management, and shop managers are responsible for ensuring required hazardous waste management training is accomplished and documented on AF Form 1098.

Hazardous Waste Manager Training

Personnel who are appointed as Hazardous Waste Managers must receive training on hazardous waste management if they perform the following tasks:

Manage hazardous waste at a SAP or the CAP.

Make determinations whether a waste is hazardous or not.

Inspect SAPs and/or Accumulation Sites.

Prepare hazardous waste manifests, annual reports, and exception reports.

Make decisions or communicate information concerning personnel and assets involved with hazardous waste.

Supervise and train hazardous waste handlers.

Perform as a Unit Environmental Coordinator.

Initial and annual refresher hazardous waste management training shall include the following topics:

Introduction to the Resource Conservation and Recovery Act (RCRA).

Identification, evaluation, and characterization of hazardous waste.

Container use, marking, and labeling.

SAP and Accumulation Site management as appropriate to the level of responsibility.

Waste turn-in procedures.

Manifesting and transport of hazardous waste.

Spill prevention and emergency response.

Waste minimization.

Personnel safety.

Documentation and record keeping.

Initial training for all Hazardous Waste (HW) Managers is provided on-line through TEACH. Hazardous Waste Managers will complete this training prior to starting their waste management responsibilities, and must complete annual refresher training thereafter.

At a minimum, Hazardous Waste Managers must complete the following modules in the TEACH training plan: EMS Awareness Level training, Green Procurement Program (GPP), Hazardous Waste Satellite Accumulation Point (SAP) Manager. Hazardous Waste Managers do not need to complete the Recycling and universal waste modules because that information is contained in the SAP Manager training. Additional training modules must be completed if they apply to the career field. For example, Entomology personnel will complete the “Pesticide” training module, and Vehicle Maintenance personnel will complete the “Waste Management Guidelines for Vehicle Maintenance Waste.”

Additional duties, such as GPC holder and facility manager, have their own TEACH training modules, which must be completed before a Hazardous Waste Manager assumes those duties.

The Hazardous Waste Manager shall also obtain classroom training from Environmental Management. This two-hour class emphasizes applicable EPA and DOT regulations that address hazardous waste identification, characterization, containerization, handling, accumulation, and minimization.

The Hazardous Waste Manager training is tracked by the respective UEC, HAZMART, or Environmental Management. When a Hazardous Waste Manager is finished with the CBT, that individual must contact his or her UEC to receive a signed AF Form 1098. If a UEC is unavailable, the installation Hazardous Waste Program Manager will need to sign the Hazardous Waste Managers AF Form 1098. Hazardous Waste Managers and Unit Environmental Coordinators (UEC) may not sign for each other.

The UEC’s AF Form 1098 must be signed by the installation Hazardous Waste Program Manager.

The Hazardous Waste Manager is responsible for training shop HW Handlers, and must implement a training plan that explains hazards and wastes specific to the shop. A template for the HW Handler training plan is available from the installation Hazardous Waste Program Manager.

Hazardous Waste Managers are responsible for completing their annual refresher training without prompting, and ensuring shop personnel complete annual HW Handler training.

Hazardous Waste Handler Training

Hazardous waste handler training is required for all personnel on Minot AFB who accomplish the following:

Add or remove hazardous waste to or from an accumulation container.

Respond to spills, fires, or explosions involving hazardous waste, as required.

Conduct any tasks involving occupational exposure to hazardous waste.

Initial and annual refresher hazardous waste handler training shall include the following topics:

Introduction to the Resource Conservation and Recovery Act.

Identification, evaluation, and characterization of hazardous waste to include (1) recognition of those materials and processes that will generate a hazardous waste and (2) identification of high-risk materials such as those containing MEK, benzene, chlorinated solvents, lead, mercury, chromium, and cadmium.

Container use, marking, and labeling.

Spill prevention and response to emergencies.

Waste minimization.

Personal safety.

At Minot AFB, this training is provided on-line through TEACH. At a minimum, the HW handler should accomplish all modules in his or her TEACH training plan including recommended training modules.

The Hazardous Waste Manager is responsible for supplementing the CBT training of their hazardous waste handlers with shop specific policies, procedures, and items of interest, such as highly hazardous chemicals, radiation hazards, and extreme temperatures. This training must encompass (a) compliance with EPA/DOT regulations; (b) waste identification, containerization, handling, accumulation, and minimization; and (c) emergency procedures and the use of emergency equipment and systems.

Initial training for newly assigned personnel must be completed within three months of assignment to the shop, and refresher training must be provided at least once every 12 months thereafter.

Hazardous Waste Managers will develop a shop-specific training plan that shall be reviewed by Environmental Management.

The plan must specify the length of the training, and detail how initial training will be provided to newly assigned personnel within 3 months of their assignment to the shop. The plan will also include details on how every handler will be monitored to ensure he/she receives training at least once every twelve months. New personnel must not work unsupervised with hazardous waste until this training is completed.

When the training plan is approved by the installation Hazardous Waste Program Manager, the shop Hazardous Waste Manager will file the plan in the Hazardous Waste Management binder to fulfill the requirements in 40 CFR 265.16(a)(2-3).

The installation Hazardous Waste Program Manager will work with a SAP Hazardous Waste Manager to address unique training situations. Variances on the Hazardous Waste Handler training requirements can be granted by the installation Hazardous Waste Program Manager as deemed appropriate.

Training Documentation On Minot AFB, AF Form 1098, Special Task Certification, and Recurring Training, is used to track recurring environmental training. The AF Form 1098 (or equivalent) will be used to document all hazardous waste training for managers and handlers.

Copies of AF Forms 1098 training forms will be kept in the training section of the Hazardous Waste Management Binder for each currently assigned individual.

Training records will include the following information for each environmental training course attended by the employee, including those received prior to his or her assignment:

Student’s full name, duty section, and duty phone number;

Type of training received;

Date of training completion;

Instructor's signature (when completed, the Hazardous Waste Management Course will be certified by the UEC or installation Hazardous Waste Program Manager. The shop Hazardous Waste Manager will certify the shop’s Hazardous Waste Handler Course);

Student’s initials;

Frequency of training (annually, quarterly, etc.); and Date next training due.

Job title and description. The job title and description of duties MUST be written on the bottom of the proper training form. That is, the manager’s title on the managers form, and the handler’s title on the handler’s form. Use a new form when a handler becomes a Hazardous Waste Manager. Contact the installation Hazardous Waste Program Manager (723-4870) for the specific language.

Training records on current personnel must be kept until three years after the closure of the accumulation point.