Attachment 6 - Questions and Answers-FA4528-26-Q-TB-04.docx

Questions and Answers: Solicitation FA4528-26-Q-TB-04

1. Is this a brand-new contract or is there an incumbent contractor performing these services? If so, could the previous contract number be provided? This is a brand-new contract.

2. Will there be a site visit for this requirement? A site visit for this requirement is scheduled for Thursday, August 20, 2026, at 10:00 AM CST.

3. on Attachment 1, Appendix 1: ordering table - the total shows 312 units. My count for cameras and servers is less. Is the 312 number correct? It is less due to oversight. The correct number of cameras should be 249 in total cameras and then an individual server per building.

4. Is there a preferred camera system desired? Negative.

5. With each Dorm system being a standalone - will there be a need for any of the camera footage to be connected to the Security Forces BDOC? Negative, it does not need to be connected to the BDOC.

6. SOW 3.7 "In each building, the Contractor must install the new [Security Cameras and Storage Devices] on the same day as the Contractor removes the old [Security Cameras and Storage Devices]” Does this require a “hot cut over” from the old system to the new system? No camera system downtime? Can the old and new system be cut over one floor at a time? For example Dorm 214 has 40 cameras - installing 40 cables over 3 floors, installing 40 cameras, commissioning and testing the NVR, removing 40 old cameras, demoing 40 old cables on a one-day work period of 7:30am through 4:00pm seems a bit aggressive and could require complete and total access to the dorm space. Is there any flexibility in the 3.7 requirement? There is flexibility in this requirement. We want to try to minimize downtime, however, having one floor down at a time would suffice.

7. will there be any system training required for each Dorm? Yes, the current personnel would need to be trained; and we are requesting an operating manual or a user guide for guidance when new personnel are hired.

8. In each Dorm communication room/system head end - is there an existing rack or cabinet for housing the NVR? Yes, each system is currently installed in a cabinet behind a locked door in the facility it resides in.

9. In each Dorm communication room/system head end - is there a GFE monitor to show dorm camera FOV, and review camera data for any incident footage is required for Appendix 2 - “live playback features” and “advanced search options” ? for local viewing is a workstation and monitor required? Contractor or GFE? Yes, there is a GFE monitor and the workstation and monitor is required.

10. Is there a UPS/back up battery requirement to continue camera recordings during power outage? Yes, a UPS is required for backup.

11. Dorm Communication room/system head-end - for the new standalone camera system switches - do they need to have any networking or uplink capability? The communication room/CCTV system only needs to be captured and saved at the workstation. No uplink/networking capability needed.

12. Please confirm the 90-day retention requirement applies to continuous recording of all cameras simultaneously at the minimum 4MP / 15 FPS requirement. Correct.

13. If camera has motion detection capability - and only records with movement is detected - will this suffice or is it acceptable to fulfill the continuous recoding requirement? No, it is preferred to have continuous recording with the option of motion detection search.

14. Concerning the -40 F requirement - do all interior cameras need to have this capability? Negative, but all exterior cameras do.

15. for Exterior locations - Can the government identify which locations are considered exterior for the purposes of the -40 F degree requirement? Yes, they are located on the provided maps.

16. What specific testing, documentation, training, or as-built requirements will be required for final acceptance? A walkthrough and run-through of each dorms systems will need to be had. As-built requirements (locations, type of system, system details) printed or sent to dorm management team for real property records and housing continuity.

17. Attachment 4 says “This contract includes a DD Form 254”. I don’t see one included and it would not commonly be used for a contract of this scope. Please clarify your requirements. A: The reference to the DD Form 254 in Attachment 4 was a standard administrative clause inclusion and is not applicable to this contract. No DD Form 254 will be issued, and you do not need to factor facility clearance or classified safeguarding requirements into your proposal.

18. How old is the facility? The facilities ages range from 1958-2013

19. How much square footage is in the facility? Each facility has a different square footage. If a site visit is required, we are happy to facilitate.

20. How stable is the power? Stable.

21. Is there a dropped ceiling in all areas of installation? Negative, there are drywall sections of ceiling as well.

22. What type of walls are in the perimeter areas? Block or brick exterior walls.

23. Do we need to drill between the walls, to run our cable infrastructure? Possibly, yes, or the cables can be ran in the drop ceiling.

24. Do we need to use conduit? If yes, what do you estimate the total conduit footage will be? It is not required.

25. Are the door frames metal and concrete filled? We have solid core wood doors to the bedrooms, and some dorm facilities have metal and glass entrance doors.

26. Please provide a comprehensive list of quantities of all IDS items needed (e.g. total number of motion sensors, glass breaks, etc.) per location. None required.

27. Do you currently have existing IDS Sensors in your doors? Please specify which doors. Negative.

28. What is the manufacturer of the existing IDS system? N/A

29. Will we be able to reuse the existing cable? If so, what type of cable is there currently? Our current camera system infrastructure is old. Requesting the use of all new infrastructure.

30. Are Ceilings Suspended? Or Hard Lid? Suspended and hard lid ceilings are in the dorms.

31. Are there existing Cable Trays for wiring above ceilings? Some facilities have cable trays, others use conduit.

32. Can Existing Wiring be utilized? No.

33. Is a “UPS” required? If so, What Time/Power Duration is required? Yes, 24hrs max would suffice.

34. Are “Or Equal” Equipment substitutions allowed? Yes, but customer approval of anything substituted is required.

35. Is “Plenum Wire” acceptable? Yes.

36. Is “After Hours Access” for said work, available to contractor at no add’l cost to the Gov’t? Negative, due to the safety and security of our dorm campus Airmen, after hours work would not be allowed.

37. What is the height of Exterior Cameras? (If any) 12-20ft.

38. Please provide a list of equipment and parts # that are to be installed.

Please refer to specifications listed in Appendix 2: Required Essential and Physical Characteristics in the Statement of Work

39. Are there pipe chases between floors? In some facilities, yes, but not all.

40. What is the range of the budget for this project, and is it already appropriated? As mentioned in our solicitation there are no funds currently present for this requirement.

41. Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed? For this project shall be processed after proof of shipment. There will be no progress payments in this requirement.

42. How many feet of new wire will have to be run? Linear ft of wire is different per facility.

43. What kind of cipher lock and quantities are required e.g. X-10. We do not request a cipher lock.

44. Please post the sign in sheet and Q&A's from the site visit? All questions and answers will be posted. The sign in sheet will not be disclosed.

45. Please post the drawings and the key for the drawings.

The drawings are already posted, please refer to attachment 3

46. Please confirm whether existing network infrastructure and PoE switches are available for reuse or whether the contractor is expected to provide the required network/PoE switches and related infrastructure as part of the project. All new infrastructure is required.

47. Will the existing network that the NVR's communicate with in any way associated with this solicitation? How/who will manage the IP assignments etc.. Standalone CCTV required per dorm, not connected to Wi-Fi.

48. The requirement indicates that the system should continue recording during a power outage. Could you please clarify whether the contractor is expected to provide UPS/battery-backup equipment for the cameras, network equipment, recording/storage equipment, or other associated components? Yes, it is required. Requesting up to 24hrs of coverage.

49. Existing Camera/NVR System: Could the Government provide, if available, information regarding the existing camera system, including: Existing camera manufacturer/model; NVR/storage manufacturer/model; Whether the existing system is IP or analog; and Any existing system/network documentation relevant to the replacement. Existing system is analog.

50. What are the dimensions of the rack the current NVR equipment is housed in? 30”x24” and others are 30” x 72”

51. In the event of a power outage, what is the assumed length of time the UPS will power the system? 24hrs

52. Is it assumed the existing structured cabling from the security cameras to the NVR will be utilized, or will it need to be replaced? What are the specifications for the existing structured cabling? All new infrastructure is required.

53. Are there any compliance requirements for the cameras? Ex: FIPS(Federal Information Processing Standards) Compliant?

Only requirement is CCTV, which is no Wi-Fi or a way to leak footage