Attachment 15 - Questions and Answers 15 SEP 22.pdf
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- Attached to
- Grounds Maintenance
- Solicitation number
- FA449722R0007
About this file
This document contains questions and answers related to a solicitation for grounds maintenance services at Dover Air Force Base. The solicitation seeks non-personal services including personnel, equipment, supervision, and other items necessary to perform grounds maintenance in accordance with habitat management plans and present a clean, neat, and professional appearance. An incumbent currently holds the contract. Site visits were conducted on September 9th and questions were due by September 13th, with proposals due by September 27th. The government will not provide fuel, mulch, ice melt, containers, or a list of the incumbent's equipment. Radios for airfield work will be provided by the government. Services include debris removal, litter patrol, shrub pruning, airfield and vegetation bed maintenance, and ice control using sand.
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DEPARTMENT OF THE AIR FORCE
436TH CONTRACTING SQUADRON (AMC)
Dover Air Force Base, Delaware, 19902
Deliver!
15 September 2022
MEMORANDUM FOR ALL OFFERORS
FROM: 436 CONS/PKAB
639 Atlantic St Dover AFB, DE 19902-5016
SUBJECT: FA449722R0007, Grounds Maintenance, Solicitation Questions and Answers
1. Is there an incumbent?
GOVERNMENT RESPONSE: Yes, there is an incumbent.
2. If so, are they eligible to re-compete for this solicitation?
GOVERNMENT RESPONSE: The incumbent may compete if they choose to.
3. Do you know if they plan to recompete?
GOVERNMENT RESPONSE: The incumbent may compete if they choose to.
4. Are escorts provided for installation of units in all the buildings?
GOVERNMENT RESPONSE: Badged personnel will not require an escort to perform the majority of the scope of work. The Government will ensure the contractor gains access to any restricted areas that require grounds maintenance.
5. In the table of contents it lists that the "pest control" section is on page nine of the document.
Unfortunately on page nine there was no section going over the pest control requirements.
GOVERNMENT RESPONSE: The PWS has been corrected. 1.1.11 now reads “Pest Control”
7. What is the value of the existing contract?
GOVERNMENT RESPONSE: The value of the existing contract will not be provided by the Government.
8. On the North side of the BASH there are some trees and shrubs up to the fence. Who is responsible for clearing this area?
GOVERNMENT RESPONSE: PWS section 1.2.4 is now “RESERVED”. Currently in-house Entomology is responsible for vegetation control on perimeter fencing.
9. Will fuel tanks be supplied?
GOVERNMENT RESPONSE: There will be no fuel tanks provided for contract use.
10. Will the Government supply the mulch?
GOVERNMENT RESPONSE: The Government will not provide mulch.
11. Will the Government supply the ice melt and containers?
GOVERNMENT RESPONSE: The Government will not provide ice melt or containers.
12. Outside of the perimeter fence, who is responsible for the maintenance excluding the 3 feet that needs to be cut by the contractor?
GOVERNMENT RESPONSE: PWS section 1.2.4 is now “RESERVED”. Currently in-house Entomology is responsible for vegetation control on perimeter fencing.
13. Regarding the radios PWS 1.3.5 states the Government will supply the radios. On 1.3.6 it says the contractor will supply the radios. Who will supply the radios?
GOVERNMENT RESPONSE: PWS section 1.3.6 has been revised to reflect contractor will be provided hand-held Government radios to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways.
14. Who is the incumbent contractor for this project?
GOVERNMENT RESPONSE: The incumbent is Byrd Enterprises Unlimited, Inc.
15. What was the total contract price from the last bid?
GOVERNMENT RESPONSE: The total contract price from the last bid will not be provided by the Government.
16. Are these the same specs from the last bid?
GOVERNMENT RESPONSE: Additional requirements were added to this bid that were not in the previous contract.
17. We noticed that some companies attending were not small businesses and this bid is a small-business set-aside. Will they be eligible to bid on this project?
GOVERNMENT RESPONSE: The requirement is being solicited as a small-business set-aside.
18. Was the area we were shown (yard) equipped with an office space and a shop to work on equipment?
GOVERNMENT RESPONSE: PWS section 3.1.1. reads: Approximately 4,368 square feet of equipment storage space and 144 square feet of office space, is provided at Bldg. 650.
Restroom is available within this facility.
19. In the contract documents, they mention that all fences need to be clear of vines as well as a three-foot area clear of vegetation on each side of the fence. This was not the case during our site visit in some areas. Will this be rectified by the current contractor or should we base our bid on having to complete that work?
GOVERNMENT RESPONSE: PWS section 1.2.4 is now “RESERVED”. Currently in-house Entomology is responsible for vegetation control on perimeter fencing. Appendice B- 7 Weed Control (Fence Lines) Housing has been removed.
20. Can we employ workers with green cards at the site?
GOVERNMENT RESPONSE: It is the contractor’s responsibility to verify employment eligibility in accordance with FAR 52.222-54.
21. For litter control, animal carcass removal, etc., does the base supply a yard waste dumpster and/or other special container or will the contractor need to provide?
GOVERNMENT RESPONSE: The Government will provide a roll-off dumpster for yard waste and there is a roll-off for normal debris, solid waste.
22. Are we allowed to provide or own fuel tanks or can we use fuel stations on base?
GOVERNMENT RESPONSE: You can provide your own fuel tanks. You will not be able to utilize Government fuel stations.
23. Are there any equipment restrictions on property? Time, size, bagging
GOVERNMENT RESPONSE: Equipment needs to be suitable to complete the requirement.
24. Would we be able to chemically trim fence lines and around building foundations?
GOVERNMENT RESPONSE: Yes, with approved chemicals.
25. Do employees need to be US citizens? Can permanent residents or H2B employees work on site?
GOVERNMENT RESPONSE: It is the contractor’s responsibility to verify employment eligibility in accordance with FAR 52.222-54.
26. Are there any annual flowers included?
GOVERNMENT RESPONSE: Annual flowers are not included
27. Can you provide an approximate head count for the incumbent contractor's crew on site?
GOVERNMENT RESPONSE: The crew size of the incumbent will not be provided by the Government.
28. Can you provide a list of equipment utilized by the incumbent contractor?
GOVERNMENT RESPONSE: The Government will not provide a list of equipment utilized by the incumbent.
29. Remove Debris/Police Grounds (PWS 1.1.8): Per the bid schedule and the following breakdown, there are 147 acres of Debris/Police Grounds.
CLIN 0006 - 124 Acres CLIN 0035 - 15.50 Acres CLIN 0038 - 4.5 Acres CLIN 0049 - 3 Acres However, Appendix A states 142 acres. Can the government confirm the correct acreage for each
CLIN?
GOVERNMENT RESPONSE: The correct acreage is 147 acres. 5 acres is included in CLIN 0042, reference PWS section 1.1.6 which states, the contractor shall perform general litter patrol once a week throughout the entire year in all areas of improved grounds.
30. Prune Shrubs (PWS 1.1.13): Per the bid schedule and following breakdown there are 3,510 shrubs to be pruned.
CLIN 0011 – 1,817
CLIN 0044 – 1,111
CLIN 0052 - 582
However, Appendix A states 2,437 shrubs. Can the government confirm the correct acreage for each CLIN?
GOVERNMENT RESPONSE: Appendix A has been updated with the correct number of shrubs, which is 3,510. Also, all acres have been confirmed for each CLIN.
31. Maintain Airfield, BASH, NAVAIDES (PWS 1.3): Per the bid schedule there are 1,479 acres of Airfield, BASH, and NAVAIDES, however Appendix A states 1,559. Can the government confirm the correct acreage?
GOVERNMENT RESPONSE: Actual acreage is 1,479. For BASH (1,310 Acres) and NAVAIDES (169 Acres). Appendix A has been revised.
32. Maintain Unimproved Grounds (PWS 1.4) Per the bid schedule there are 59 acres of unimproved grounds, however, Appendix A states 19 acres. Can the government confirm the total acreage for unimproved grounds?
GOVERNMENT RESPONSE: Actual acres is 59. Appendix A has been revised.
33. Maintain Vegetative, Inert Beds, Rock Beds, and Related Areas (2X Monthly) (PWS 1.5) 24,877 SF: Per the bid schedule and following breakdown there are 65,192 SF of vegetative beds.
CLIN 0017 – 24,877 SF
CLIN 0040 – 3,091 SF
CLIN 0043 – 37,224 SF
However, Appendix A states 68,103 SF of vegetative beds. Can the government confirm the correct SF for each CLIN?
GOVERNMENT RESPONSE: Actual SF is 65,192. Appendix A has been updated. SF has been confirmed.
34. During the site visit we noted several areas that were out of scope. These tasks include the edging of the improved grounds, the vegetation control in the fence lines, weed control in the plant bed, weed control in hard surfaces, etc. Will these areas be up to contract standards at the start of the contract? If they are not, will the Government issue a modification to the contract to bring them up to contract standards? If they are not, will the new contractor be responsible to bring them up to standard?
GOVERNMENT RESPONSE: Edging, weed control in plant beds, fence line vegetation control, and weed control for hard surfaces are currently not out of scope and are being addressed through current contract and government personnel. For the new contract with potential award of 1 Dec, growing season ends. Growing season begins 1 April and contractor will be responsible to bring to standard and maintain. Vegetation control on perimeter fence lines was address in Question 19.
35. Reference is made to paragraph 1.3.5 Flight-Line Drivers where it states, “The Contractor shall assign the Government furnished radio to one of his personnel on the airfield whose responsibility shall be to maintain contact with control tower personnel ad coordinate all contractor movement on the airfield”. Further reference is made to paragraph 1.3.6 Airfield Tower Communications where it states, “The contractor shall provide all communication equipment required for this contract”. Who is to provide the radio for work on the airfield?
GOVERNMENT RESPONSE: Paragraph 1.3.5 and 1.3.6 has been revised. The Government will provide radios for work on the airfield.
36. Reference is made to paragraph 1.4 Maintain Un-Improved Grounds. What month is the mowing of the un-improved grounds required?
GOVERNMENT RESPONSE: PWS Section 1.4 has been revised and states in the month of September.
37. Reference is made to paragraph 1.7.2 Ice Control. Could you please provide the standards listed as ASTM, Standard for Specification for Woven Wire Test Sieve Cloth and Test Sieves?
GOVERNMENT RESPONSE: Revised PWS section 1.7.2; removed “with sand meeting material gradations IAW ASTM, Standard Specification for Woven Wire Test Sieve Cloth and Test Sieves”
38. Reference is made to the Standard Form 1449, Supplies or Services & Prices or Costs, additional information pages 3 of 194 through 29 of 134. Do we need to completed and submit these pages with our proposal in addition with the excel spreadsheet (attachment 2)?
GOVERNMENT RESPONSE: In accordance with 52.212-1: Instructions to Offerors, submit the price per unit in the bid schedule (attachment 2) provided. Note, it is the contractor’s responsibility to confirm the total amount equals the unit price multiplied by the quantity.
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