BTS_Pre-Proposal_Conference-Site_Vist_Meeting_Minutes.pdf

Meeting Minutes:

Base Telecommunications System Pre-proposal Conference/Site Visit

Date/Time/Location: 12 August 2013, 09:30 A.M., 436th Contracting Squadron/Bldg. 302, Dover, AFB

All members (see attendees below) attending met in the Conference Room of the 436th

Contracting Squadron. The meeting began at 9:30 A.M. starting with an overview of the solicitation. Lt.

Chermel introduced herself as the Primary point of contact for the BTS contract. Rusty Kaiser introduced himself as the customer/Contracting officer representative. Each contractor also introduced himself or herself. It was asked that any questions that could not be simply answered during the meeting/site visit be submitted to 2Lt Chermel no later than 13 August 2013 at 1600 (4:00 P.M. EST).

Lt. Chermel highlighted the evaluation factors, the type of contract (firm-fixed price), Clause 52.212-3, performance risk assessment questionnaires, the font, and the page limit.

- The following factors shall be used to evaluate offers: Technical Capability, Price and Price related factors, and past performance.

o Technical and past performance, when combined, are significantly more important than price.

- The type of contract is firm fixed price IDIQ, with 9 CLINS.

- Offers are due back 19 August 2013 no later than 1600 (4:00 P.M.) EST.

- All areas discussed were reiterated directly from the solicitation.

- On pg. 54 there is specific performance risk assessment questionnaires

- The minimum size font is 12 pt.

All amendments/SF30s must be signed and returned with the proposal. The first amendment is incorporated in the solicitation, it is the conformed copy. The SF1449 will go in Volume 3, as directed in the solicitation.

Rusty Kaiser then gave a brief overview of the scope of the contract. He reiterated that questions were due to 2Lt Chermel 13 August 2013 at 1600 (4:00 P.M.)EST. Rusty then described that this contract covers all of the basic operations and maintenance of the base. One question asked was if base housing was included in this contract, Rusty said that yes, some parts were included. The initial meeting was concluded and was moved to Building 302 of the 436th Communications Squadron to see the telephone switch room. Due to an exercise on the base, there was a delay in traveling to the other end of the base. Each contractor was asked to remove all electronic devices before entering into the telephone switch room. No pictures were allowed to be taken, and each contractor had to sign in. Rusty informed the contractors that the 436th Communications Squadron’s telephone switch room would be moved during the base year of the contract. There will be new cables in the new buildings and the current building that the meeting was held in will be demolished. Rusty showed the contracts the setup of the control room. Contractors walked around the room to observe and take notes.

After all of the contractors sufficiently surveyed the telephone switch room, the meeting concluded.

New questions and answers will be posted.

Meeting Attendees:

Allison Chermel Stephanie Smith Matt Beatty Cheryl Roberts Rusty Kaiser Steven Shapley Willie Veruen Charles Green John Huggins Nadine Pressley Tobin Towsend Dan Kenndy Robert Riles Harry Brown Gerhard Uldschmidt Brian Uldschmidt Mike Morris Katie Thompson Stephan Fowler