L-1_Instructions_to_Offerors.pdf

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION L – INSTRUCTIONS TO OFFERORS

L-1 GENERAL INSTRUCTIONS

L-1.1 This is an all-electronic solicitation release. Hard copies are not available. The Government will post all information pertaining to the solicitation and award of this requirement to the Electronic Posting System, also known as FedBizOpps (www.fbo.gov). It is the responsibility of each offeror to review the web page for postings of amendments, updates or changes to current information.

L-1.2 Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

L-1.3 Communications: Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the seed project and terms and conditions of the solicitation. Questions received, in writing, and subsequent answers will be posted to FedBizOpps.

Offerors are encouraged to submit in writing all questions and requests for clarifications no less than ten

(10) days prior to the RFP closing date. The decision whether to respond to questions and requests for clarification made less than ten (10) days prior to the RFP closing shall be at the sole discretion of the contracting officer. Failure of a prospective offeror to submit any questions or attend the conference will be construed to mean that the prospective offeror fully understands all requirements of the solicitation.

L-1.4 Joint Venture Offerors: If the offeror is a joint venture, the offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture. If the joint venture is comprised of 8(a) firms, the Small Business Administration (SBA) must approve the joint venture agreement prior to award. Either party to the joint venture may submit performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party’s performance. The Small Business Administration (SBA) must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist (BOS) must be advised as soon as possible. Ensure the agreement is submitted to the BOS in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the BOS before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers.

L-1.5 Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L-1.6 Multiple Companies: If a company has multiple business ventures, only one of their business ventures will be allowed to submit a proposal. The intent of the Mechanical Services IDIQ program is to receive multiple offers with independently prepared proposals that foster competition.

L-1.7 Mentor/Protégé Program: For information regarding the Small Business Administration’s (SBA) Mentor-Protégé Program see: http://www.sba.gov/.

L-1.8 Incurred Expenses: The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

L-1.9 In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals and will destroy all extra copies. No destruction certificate will be provided.

L-1.10 All proposals must be complete, and respond directly to the requirements of this solicitation. Any commitments made in the proposal shall become a part of the resultant contract. Failure to comply with these instructions may result in the Government summarily rejecting the offeror’s proposal.

L-1.11 The seed project, price proposal, contract forms, performance references and offeror information shall include the documentation listed below. The price proposal must be based on the offeror's proposal for the seed project as set forth in the task order solicitation documents (see Section J, Attachments 13 through 25). The government will evaluate the proposal in accordance with Section M.

L-2 PROPOSAL PREPARATION INSTRUCTIONS

L-2.1 Volume Organization: Proposals shall be submitted to the Government in three (3) separate volumes as set forth below:

Volume Description Copies ReferenceParagraph

I Contract Documents 1 L-2.2.1

II Past Performance 1 L-2.2.3

III Price 1 L-2.2.4

L-2.1.1 Page Requirements: Page sizes should be 8.5-inch by 11-inch excluding any drawings, diagrams, and/or supporting illustrations, spreadsheets, etc. Margins shall be no smaller than 1-inch and each page within a volume shall be numbered consecutively. All font shall be Times New Roman, black, and the size shall be no smaller than 12 point. Each page containing proprietary information should be so marked. Elaborate formats or color presentations are not desired or required. Number of pages is limited to 5 for Volume II Past Performance.

L-2.1.2.1 Headers: The only information permitted in the headers of sanitized pages is the solicitation number.

L-2.1.2.2 Footers: The only information permitted in the footers of sanitized pages is the number of pages and “SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104” and “FOR

OFFICIAL USE ONLY.”

L-2.1.4 Cover Pages: A cover sheet containing the solicitation number, volume and title, copy type (sanitized or unsanitized), and offeror name shall be included for each volume.

L-2.2 Volume Content

L-2.2.1 Volume I – Contract Documents

L-2.2.1.1 SF1442 and Solicitation: Complete Blocks 14 – 16 and 19 – 20 (A – C) of SF1442 and all fill-in clauses in solicitation Sections G and I – K.

L-2.2.1.2 SF30, Amendment Form: Complete Blocks 8 and 15 (A – C) for each amendment issued under this solicitation.

L-2.2.1.3 Clauses and Provisions: Offerors shall complete all areas contained in Administrative Data of Section G, FAR Provision 52.219-28 in Section I, FAR Provisions 52.204-8 and 52.209-7 in Section K, and all other clauses and provisions, including exceptions or deviations, within Sections I, K, and L, as applicable to the offeror.

L-2.2.1.4 Proposal Guarantee (Bid Bond): Bonds shall be submitted electronically with proposals in the amount of 20% of the proposed seed project price in accordance with FAR Clause 52.228-1 found in Section I of this solicitation. Offerors shall ensure all seals and signatures are plainly visible in electronically-submitted bonds.

L-2.2.1.5 Joint Ventures and Teaming / Partnering Agreements: Joint ventures and teaming or partnering agreements must be disclosed and comply with Section K and Section L, paragraphs L-1.4 or L-1.5, as applicable, of the solicitation.

L-2.2.3 Volume II – Past Performance

L-2.2.3.1 Past Performance: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

L-2.2.3.2 Past Performance Questionnaires: The offeror will provide the government furnished questionnaire (“Past Performance Questionnaire”) to those federal agencies and commercial customers whose performances are deemed recent and relevant and direct them to return the completed questionnaires to the point of contact listed on the questionnaire. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have recent, relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Up to five (5) Past Performance Questionnaires, Solicitation Attachment J-5, can be submitted for the offeror or each joint venture member, as applicable, for contracts or orders performed for Federal agencies and commercial customers within the past three (3) years from the solicitation date (SF1442 Block 3).

Project references similar in scope to the seed project are highly preferred.

NOTE: PAST AND PRESENT PERFORMANCE QUESTIONNAIRES WILL NOT BE ACCEPTED

FROM THE OFFEROR; IT MUST BE SUBMITTED BY THE RATER. IT IS THE

RESPONSIBILITY OF THE OFFEROR TO FOLLOW UP WITH THE RATER IN ORDER TO

ENSURE PAST AND PRESENT PERFORMANCE QUESTIONNAIRES ARE SUBMITTED TO

THE GOVERNMENT.

L-2.2.4 Volume III – Price: Submit a completed copy of Solicitation Attachment J-3, Seed Project Price Schedule.

L-3. Past Performance Information (PPI) for Offerors – EZ Source: See attachment L-2.