AAA Q and As Rev 1.pdf

Solicitation Number FA448426R0010 Solicitation Air Advisor Academic Services

Questions and Answers Date 9 April 2026

Question 1: How many pages for Volume I: Technical Capability?

Answer: Proposal total pages shall not exceed 250 pages as stated in Section L&M Rev 1 document.

Question 2: How many pages for Volume IV: Mission Essential Plan?

Answer: Proposal total pages shall not exceed 250 pages as stated in Section L&M Rev 1 document.

Question 3: Are covers and TOCs included in the page count?

Answer: No

Question 4: Is there an Incumbent on this contract? If yes, please provide the contract number.

Answer: Flatter Inc. is the current incumbent on the current contract No. FA448421D0005

Question 5: Can the government confirm whether the 12-point minimum font size also applies to tables, graphics, and captions, or whether a smaller, readable font is acceptable?

Answer: 12 point is acceptable.

Question 6: Would the government consider revising the due date for PPQs to April 30 when the proposal is due?

Answer: All documents, PPQs and Proposal due dates are extended to May 8th 2026 on SAM.gov.

Question 8: Would the government consider allowing CPARS in lieu of PPQs?

Answer: We are requesting PPQs and we plan on using an offerors listed CPARs in conjunction with the PPQs to determine your overall Past Performance Confidence rating.

Question 9: Volume II, Past Performance is limited to 30 pages. Are Volume I, Technical Capabilities, and Volume III, Mission Essential Plan, excluded from this page count?

document.

Question 10: If yes, what is the page limitation for Volume I, Technical Capabilities and the page limitation for Volume IV, Mission Essential Plan?

Answer: There is no total number of pages listed. However; the reasonable person standard may apply.

Question 11: L-2.2.2.2 requires quality and satisfaction ratings for contracts completed within the past five years. L-2.2.2.4 requires a list of no more than three (3) relevant contracts, performed within the last five (5) years with an award of no less than $100K. Is it the Government’s intent that the quality and satisfaction rating documents come only from the referenced three (3) contracts?

Answer: Section 2.2.2.2 is a list of contracts you have accomplished showing satisfactory performance. The 3 PPQs required by section 2.2.2.4 are direct information from customers answering specific questions driven by attachment J-7 provided directly from your customers to the Air Force.

Question 12: If no, is this a separate requirement allowing Offerors to submit ratings for all relevant contracts completed within the last five years, regardless of value?

Answer: See question above

Question 13: The solicitation instructions state that “evaluation of past performance information will consider past performance information regarding predecessor companies, key personnel who have recent, relevant experience.” Will subcontractor past performance will be accepted?

Answer: If you were a subcontractor then that would suffice.

Question 14: Is the Mission Essential Plan only required for the Prime Offeror and not subcontractors?

Answer: That is correct.

Question 15: Will the Government be providing a formatted pricing attachment for submission?

Answer: Pricing needs to be inserted in the CLINS on the solicitation. You are more than welcome to provide a separate formatted pricing worksheet, but the government will not be providing an attachment for this.

Question 16: If no, what detail is required in the Offeror's pricing backup for the labor Items?

Answer: As stated in an earlier question, Pricing needs to be inserted in the CLINS on the solicitation. You are more than welcome to provide a separate formatted pricing worksheet that outlines your separate costs, but the government will not be providing an attachment for this.

Question 17: What is the level of effort or total number of staff required for each position listed in Section 1.4 of the PWS and detailed in the Supplies or Services & Prices or Costs section of the solicitation?

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 18: Can the Government clarify the number of full-time equivalent (FTE) or part-time personnel required for the Role Players Labor Category (LCAT)?

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 19: Attachment J-9 indicates a proposal validity period of 180 days, while Attachment J-8 specifies a validity period of 120 days. Could the Government please confirm which validity period is correct?

Answer: Please use 180 days validity period.

Question 20: Will contractor instructors be required to complete the Academic Instructors Course (AIC) if they can demonstrate that they have already done so?

Answer: AIC may not be required if previously accomplished. Each instructor candidate’s prior qualification, education and experience is evaluated on an individual basis.

Question 21: Given the reference to "individual task orders", does the government intend to award an IDIQ contract followed by task orders to define specific courses and tasks with definitive schedules?

Answer: This is a requirements contract. Orders will be processed accordingly based on course demand.

Question 22: What is the historical level of effort by duty type?

Answer: Not entirely sure what your asking. Please provide more detail. Annual number of courses offered per year is 25.

Question 23: A page limitation is only given for Volume II, Past Performance. Will the Government clarify what the page limits are for the remaining volumes?

document.

Question 24: The following statement in the solicitation appears to have a typo in it:

"Infrequency or relevancy to the instant requirement is not readily apparent, it is the offeror's responsibility to explain." Can the Government please clarify what information they are seeking for this requirement?

Answer: This is a typo. The government is looking for relevant and recent past performance. Recent is a past performance performed within the last five years. Relevancy is work completed that matches the AAA PWS.

Question 25: This part of Section L requests offerors to provide quality and satisfaction ratings for contracts completed in the past five years. Can the Government confirm if this information is restricted to the three contracts that the Offeror selects for past performance references?

Answer: Please refer to answer in question 11

Question 26: This document states "Provide a list of no more than five of the most relevant contracts performed for Federal agencies and commercial customers within the last five years." This is in conflict with the Section L and Section M instructions, which ask for no more than three contracts. Can the Government confirm the limit on contract references requested?

Answer Please refer to answer in question 11

Question 27: This document states "If this is a first-time joint effort, each party to the arrangement must provide a list of no more than five (5) of the most relevant contracts performed for Federal agencies and commercial customers within the last 5 years." Will the Government confirm that this requirement applies only to Joint Ventures and does not apply to Prime-Subcontractor teaming arrangements?

Answer: It applies to both prime, subcontractor teaming arrangements and Joint Ventures.

Question 28: Appendix B does not define how the Contractor Personnel described in PWS

1.4 align with each course. In some cases, the "Topic" implies the Instructor/SME required, but the choice is unclear in many cases. We request the Government provide an alignment table that shows what specific Instructor/SMEs are required for each lesson.

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 29: Appendix B does not define the number and type of Role Players required for each practical exercise/demonstration. Instructor/SMEs are required for each lesson. We request the Government provide an alignment table that describes the number and type of role players required for each demonstration or practical exercise.

Answer: Number and type of role players will be specified on a task order as required.

Question 30: What lessons in which courses does the MSAS Instructor/SME teach?

Answer: Course and specific lesson assignments for individual instructors are to be determined by the contract site manager.

Question 31: For the Air Advisor Initial Qualification Course, Appendix B states "Up to 3 geographic tracks may be taught in each course." What lessons are allocated to the Region and Culture Instructor/SMEs?

Answer: Course and specific lesson assignments are to be determined by the contract site manager.

Question 32: For the Air Advisor Initial Qualification Course, Appendix B states "Up to 3 geographic tracks may be taught in each course." The Regions listed are CENTCOM, AFRICOM/EUCOM, SOUTHCOM/NORTHCOM, and PACOM. Have these changed given recent directives from the Secretary of War including the establishment of the US Western Hemisphere Command?

Answer: It can be expected that course content will continually evolve in sync with changes in the Air Advisor’s expected operating environment. As stated in Appendix B: “Future courses, course lengths, training days, classes per year, and students per class are subject to change based on customer requirements.”

Question 33: Many Instructor/SMEs will travel to JB MDL to deliver training and then depart. The duration of their stay at JB MDL is contingent on Government requirements.

The most cost-efficient solution will keep personnel onsite only when needed. Will the Government provide a table that specifies when each Instructor/SME is required to be present on site?

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 34: The pricing table shown for CLINs x002 indicate that a single (not plural) instructor is to be provided for this contract per PWS Section 1.4.2. However, please confirm that the government is requesting that all instructors proposed to support PWS sections 1.4.3.2.1 (Doctrine and Strategic Guidance Instructor/SME), 1.4.3.2.2 (Security Cooperation Instructor/SME), 1.4.3.2.3 (Joint, Interagency, Intergovernmental and Multinational (JIIM) Instructor/SME), 1.4.3.2.4 (Tactics, Techniques, and Procedures and AA Leadership Instructor/SME), and 1.4.3.2.6 (Region and Culture Instructors/SMEs) are to be grouped together and priced under this single CLIN.

Answer: Yes the total number of FTE’s for CLINS 0001 – 0004 are not determined by the government but by the contractors staffing and man power utilization strategy.

Question 35: The pricing table shown for CLINs x002 indicate that a single (not plural) instructor is to be provided for this contract per PWS Section 1.4.2. However, please confirm that the government is requesting that all instructors proposed to support PWS sections 1.4.3.2.1 (Doctrine and Strategic Guidance Instructor/SME), 1.4.3.2.2 (Security Cooperation Instructor/SME), 1.4.3.2.3 (Joint, Interagency, Intergovernmental and Multinational (JIIM) Instructor/SME), 1.4.3.2.4 (Tactics, Techniques, and Procedures and AA Leadership Instructor/SME), and 1.4.3.2.6 (Region and Culture Instructors/SMEs) are to be grouped together and priced under this single CLIN.

Answer: Yes the total number of FTE’s for CLINS 0001 – 0004 are not determined by the government but by the contractors staffing and man power utilization strategy.

Question 36: Please explain what the government is expecting to receive when asking for pricing of 360 Each role players in support of PWS 1.4.3.2.8. Is this an hourly, daily or monthly rate?

Answer: “Each” is defined a 1 person for 1 day. The government expects to order 360 role players per year.

Question 37: Other than for role players, is the course structure best suited for part-time or full-time equivalent (FTE) instructors?

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 38: The Government provides a not-to-exceed amount of funding for travel each year. Is a portion of this funding available for the contractor to bring in guest instructor(s)/SMEs to teach at JB MDL on a temporary basis?

Answer: No.

Question 39: We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services.

Answer: There is currently an incumbent.

Question 40: If not brand new, could you please provide the current / previous contract number?

Answer: FA448421D0005

Question 41: Can the Government please confirm the page limitations for each proposal volume (Technical Capabilities, Price, and Mission Essential Plan), including any exclusions such as cover letter, TOC, resumes, charts, or appendices?

Answer: There are no page limitations in total. There is a page limitation for part 2, but not a total page limitation for the entire proposal.

Question 42: Will the Government allow CPARS in lieu of Past Performance Questionnaires (PPQs)?

Answer: We are requesting PPQs and we plan on using an offerors listed CPARs in conjunction with the PPQs to determine your overall Past Performance Confidence rating

Question 43: The PWS discusses task orders but this appears to be a single FFP contract.

Did the government desire a BPA structure rather than a contract structure?

Answer: This is a requirements contract; as a result, task orders will be issued based on course demand.

Question 44: Can the Government please advise of the page limitation for Vol 1 Technical Capabilities?

Answer: Proposal total pages shall not exceed 250 pages as stated in Section L&M Rev 1 document.

Question 45: Will the Government please clarify the maximum number of past performance citations allowed?

Answer: 3, please refer to question 11 answer

Question 46: To support the Government’s stated intent to achieve best value, will the Government consider incorporating a graded Technical evaluation (e.g., strengths or confidence ratings) to better capture meaningful differences in staffing approach, instructor experience, and training innovation that may benefit the USAF Expeditionary Center (EC)?

Answer: Technical is based on acceptable/unacceptable ratings.

Question 47: Given that para 1.6.3 specifies that the Contractor should not include G&A expenses on travel costs, how does the Government expect the Contractor to capture indirect expenses associated with travel coordination and execution?

Answer: Indirect travel costs can be expensed under G&A. There is a Travel cost CLIN of up to $50K. All travel must be approved by the government and will be paid out when incurred.

Question 48: Para 1.13 specifies "Hours of Operation" as 0730-1630 Monday through Friday, but also states that "duty days may be up to ten hours per day and/or include evenings, weekends, and/or holidays." Since this is a Firm Fixed Price contract, does the Government intend to issue task orders to cover work outside of normal duty hours? If Contractors need to account for additional hours in their bids, does the Government have additional guidance on the frequency and level of additional hours expected?

Answer: Any reference to non-standard duty hours is not to imply there would be additional hours/effort, but rather to cover the rare possibility that make-ups may be required for lost training due to inclement weather, base closures, etc. Total hours per course and overall effort would remain stable.

Question 49: Does the Practical Exercise Scenario / Role Play Director require secret clearance?

Answer: No

Question 50: Do Role Players require secret clearance?

Answer: No

Question 51: Is it correct to assume that General Duties do not apply to the Practical Exercise Scenario/Role Play Director and Role Players?

Answer: Yes, that is correct.

Question 52: Is it correct to assume that the contracting company has a warehouse or office space near the base to keep the inventory?

Answer: Yes, storage areas for all course support material is provided by the government at the training location.

Question 53: If an instructor is not recertified, does this mean that the instructor would be considered an immediate termination, a two-weeks notice or initial counseling would be considered ?

Answer: If an instructor is not recertified, they would not be qualified to teach USAF EOS courses. Human resource processes are the responsibility of the contractor.

Question 54: Para 1.11.1 Is the contracting company required to use specific vendors or does the vendor have to be pre-approved by the USG client before the contracting company can us the vendor?

Answer: No additional vendor is expected or required. The government property referred to in this paragraph would be material associated with classroom training, pamphlets, handouts, writing material, etc. and would likely be transported in-hand by the instructor in the normal conduct of their duties.

Question 55: How many instructors are needed per subject?

Question 56: Can we hire 1099 and W2s?

Question 57: What constitutes "Joint experience"? Can you give a minimum time length of qualification or examples of experience that would qualify?

Answer: This experience qualification could be met with a variety of military assignments that involved coordination and interoperability across multiple US military branches and/or coalition partners. There is no minimum time limit for this qualification.

Question 58: How instructors of each region (CENTCOM, AFRICOM/EUCOM, SOUTHCOM/NORTHCOM and PACOM are to be hired?

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 59: What are the "specified target languages" required for each region?

Answer: Target language for role players will vary based on each course’s student make-up and will be specified in the task order.

Question 60: Section States "All contractor instructors shall attend and complete the USAF EOS instructional methods course, Academic Instructors Course, or appropriate substitute course." Are instructors to complete this course during the mobilization period? Is this course offered on line or in person at JB MDL or are the instructors to have completed the training ?

Answer: The Instructional Methods Course is a hybrid on-line/in-residence program and could be completed during the mobilization period, if required.

Question 61: Section states "The course consists of approximately two weeks of institutional skills training designed to indoctrinate new military instructors as well as a one-year instructor upgrade certification period." Is the offeror correct in assuming that all incumbent instructors have completed the course and the one-year instructor upgrade certification period?

Answer: Yes, all incumbent instructors are fully qualified.

Question 62: Section states "or appropriate substitute course" and "Sister service instructor courses generally meet the Academic Instructor Course requirement". Would the government please provide a list of approved substitute courses that meet the Academic Instructor Course requirement?

Answer: The USAF EOS does not maintain a list of approved substitute courses, each instructor candidate’s prior qualification, education and experience is evaluated on an individual basis.

Question 63: Is there a requirement for the site manager to accomplish instructor evaluations in addition to those conducted by the Government in PWS Section 2, PO-5? If so, how often must these evaluations be conducted? Will the Government provide an evaluation rubric?

Answer: All instructor evaluations are conducted by the government and are required once per year for a fully qualified instructor. The evaluation rubric will be provided post-award.

Question 64: Please clarify what "random drug testing for all contractor personnel". Does this mean that all personnel must be tested each quarter on a random date(s) or is a random date/randomly selected personnel testing program sufficient so long as each employee is tested at least once per quarter?

Answer: Execution of a drug testing program is to be determined by the contractor. The government requires that which is specified by PWS 1.8.2.1.

Question 65: Can the government confirm that all transportation cost necessary for contractor personnel to accomplish assigned duties outside of JB MDL are reimbursable under the JTR?

Answer: Yes, any time there is travel involved, contractors will need approval from the government of the travel in which they will be reimbursed under the travel CLIN.

Question 66: How many FTUs are required per position?

Answer:. Staffing and manpower utilization is to be proposed by the contractor.

Question 67: The "Estimated Quantities" for CLINS 0001 -0004 are "12" and the unit is "months" are we correct in assuming that the government intends to order 1 FTE for 12 months for each CLIN?

Answer: The total number of FTE’s for CLINS 0001 – 0004 are not determined by the government but by the contractors staffing and man power utilization strategy

Question 68: For CLIN 0005 "Role Players" the estimated quantity is "360" but the units are "each". Should this be "months" also or does the Government intent to order expect the contractor to provide an estimated 360 role players? (If so, for what duration)

Answer: “Each” is defined a 1 person for 1 day. The government expects to order 360 role players per year.

Question 69: The government provides CLIN 0008 for "Phase in/Mobilization". There is not a corresponding CLIN (1008, 2008 etc…) in the option years. Is the offeror correct in assuming that the Government intends to issue a single order for all instructors and role players and only in the base year?

Answer: We usually issue a task order to cover the contract for all CLINS with the exception of role players. Roll players are issued by task order as needed per course.

Mobilization would only be required by a new contractor during the first year. The Government intends to issue a Task Order for Mobilization as required by the awardee.

Mobilization will not be required or offered in the option years.

Question 70: Do incumbent personnel have the first right of refusal for rehire onto the new contract under a new provider?

Answer: Yes, in accordance with EO 14055.

Question 71: Will interim Secret clearances be acceptable for initial hire on the contract?

Answer: Yes

Question 72: How many personnel are employed on the current contract for each position?

Answer: Current staffing and manpower utilization is the sole responsibility of the incumbent contractor.

Question 73: Schedule B CLINS 0001-0004 Reflects Labor for all positions except Role Players - Each with 12 "estimated Quantity" and Months for "Units". CLIN 0008 is for "Base Year Phase-in/Mobilization" "1 Each". PWS Section 1.6.5 states "The first task order under this contract will be issued for mobilization, after which the successor contractor will be afforded a 30-day mobilization period. During the mobilization period, the successor contractor shall complete all qualification requirements that will enable contractor personnel to begin Air Advisor training instruction. Mobilization will be separately priced." Is the offeror correct in assuming that we are to price the labor for the 30-day mobilization period as one of the "12 months" for each labor CLIN and that CLIN 0008 is for additional personnel, equipment, resources, and ODCs necessary to complete the Phase-in/mobilization? Are we to include the labor for all positions (for the first month) in the "each" price for mobilization? What are we to include in the Phase-In Mobilization CLIN?

Answer: The mobilization period is required as needed by the successful awardee. It is incumbent upon the offeror to price the mobilization period as needed based on the estimated labor required to mobilize. The Government plans on amending the solicitation so that the mobilization period is 1 month and the 0001-0004 CLINS are 11 Months.

Question 74: PWS Section 1.6.5 states "The first task order under this contract will be issued for mobilization, after which the successor contractor will be afforded a 30-day mobilization period." Is the offeror correct in assuming that the first order will be for 12 months of CLINS 0001-0005 and also include CLIN 0008 or will the Government issue an order for CLIN 0008 Phase-in/Mobilization and then upon the successful completion of the mobilization tasks in 30 days issue a second order for 12 months of services that include

CLINS 0001-0005?

Answer: The Government plans on amending the solicitation so that the mobilization period is 1 month and the 0001-0007 CLINS are 11 Months.

Question 75: Section states "Only references for relevant contracts are required. Submit original and one (1) copy." Will the Government please clarify What we are to submit an original and one (1) copy of? Meaning are we to submit an "original and one (1) copy" of the whole Volume II? Is the requirement to "Submit original and one (1) copy" erroneous?

Answer: Yes this is an error, you can submit an additional copy if you prefer, however, please submit one copy and not two.

Question 76: Section States: "Provide the following information for each contract listed:

viii. Infrequency or relevancy to the instant requirement is not readily apparent, it is the offeror's responsibility to explain." This is the only time the word instant is used on the J-9 Section L&M. The word "instant" does not appear in the J-4 PWS, J-7 Past Performance Questionnaire. Will the Government please clarify what information it is requesting? What is the "instant requirement"?

Answer: The government is looking for relevant and recent past performance. Recent is a past performance performed within the last five years. Relevancy is work completed that matches the AAA PWS.

Question 77: There appear to be multiple discrepancies between the Addendum to 52.212 and J-9 Section L&M - Specifically Part 2 Past Performance of Addendum to 52.212 states "If it’s electronic, send only 1 copy" where Section L&M directs us to submit "Original and one (1) copy". Additionally, part 2 of the addendum (page 3 of 6) includes 9 items of information that are to be included for each project reference while Section L&M has 10 requirements (including the response to the "instant requirement". In this section the addendum also states offerors "If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent present/past performance information on previous teaming arrangements with same partner." whereas Section L has no such requirement. In the In part 3 the addendum also states that we are to submit "Original and one (1) copy of the Price Proposal but the Section L&M does not have this requirement. Will the government please clarify what instructions we are to follow in the submission of this proposal and what is to be included in each volume / part of the proposal? Respectfully request the Government consolidate these two documents and issue new / complete instructions to offerors.

Answer: The documents will stand as is. Regarding question regarding one copy, Yes this is an error, you can submit an additional copy if you prefer, however, please submit one copy and not two. Proposals must be submitted electronically via email. Regarding question on teaming arrangement, we are just looking to see what work was completed so we can determine recency and relevancy.

Question 78: Will the Government please confirm that the awarded contractor must be Cybersecurity Maturity Model Certification Level II certified at the time of proposal submission in order to receive this award? How are we to submit proof of our Level II certification to the Government with this proposal ?

Answer: Contractor will submit proof of the certification after award is made. CMSC level II certification is required.

Question 79: L-2.2.0.1 instructs to fill in clauses in solicitation Sections I-L. Paragraph L.2.2.3.4 "You mut include all Representations and Certification with your quote or reflect they are completed in SAM.gov. Please confirm if the offeror annotates that Reps and Certs are completed in SAM, which will fulfill the requirement of section L-2.2.0.1.

Answer: Please provide SAM reps and certs with your proposal. If you could also provide your SBA certs as well will also suffice.

Question 80: There is no L-2.2 instructions for Volume Content. Not clear what the government is requesting.

Answer: There is instructions for L-2.2.2 which is for past performance.

Question 81: J-8_Addendum_to_52.212 states, "The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers." J- 9_Section_L_and_M, paragraph 2.2.3.5 states " All offers remain valid for 180 calendar days." Please advise if validity is 120 or 180 calendar days.

Answer: Vendor is required to hold prices for 180 calendar days.

Question 82: J-8_Addendum _to_52.212/Page 4 Para 3(b)/Price Proposal There are no attachments: 5 fillable pricing Schedules and 6 labor worksheets. Will the government be providing the missing attachments?

Answer: The attachments in this section referenced above will not be provided. This was in error. However, you still need to provide your pricing and labor costs in your proposal.

Question 83: J-8_Addendum_to_52.212 under General Information identifies 11 Federal Holidays. J-9_Section_L_and_M, paragraph L-1.9 identifies 10 Federal Holidays and is missing Memorial Day. Please confirm there are 11 recognized Federal Holidays, including Memorial Day.

Answer: There are 11 federal holidays in total

Question 84: Section L; L-2.2.2.5 Page Limitation The section states, "The page limitation for Part II of the proposal is 30 pages." Can the government clarify if "Part II" is referring to Volume II, or is it stating the page limitation for the entire proposal is limited to 30 pages? What are the page limitations for each Volume?

Answer: Proposal total pages shall not exceed 250 pages as stated in Section L&M Rev 1 document.

Question 85: Will the wage determination tables (J-6) be applicable for all CONUS and OCONUS locations?

Answer: Yes

Question 86: The instructions for the Past Performance Questionnaire (PPQ) state that the respondent should return the completed questionnaire to the Government no later than April 9th. To ensure our references have adequate time to provide a thorough and complete response, would the Government consider extending the PPQ submission deadline to a later date, such as aligning it with the proposal due date of April 30th?

Answer: Its been extended to 08 May 2026.

Question 87: What baseline staffing levels does the Government anticipate by labor category for the base and option periods, and how should these align with each labor

CLIN?

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 88: Are instructor/SME labor categories expected to be staffed as full-time positions, or may staffing include part-time, intermittent, or surge-based personnel based on course demand?

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 89: May a single qualified individual perform across multiple instructional disciplines, or does the Government require dedicated personnel for each labor category?

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 90: Is it acceptable for the Contract/Site Manager to perform instructional duties, and if so, should this dual-role capability be incorporated into the staffing approach?

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 91: Should staffing and pricing be based exclusively on the course schedules and data provided in Appendix B, or should offerors anticipate additional workload beyond what is identified?

Answer: There is no anticipation of increased workload beyond the data provided.

Question 92: What level of after-hours support is expected (evenings, weekends, holidays), and should this be considered recurring or occasional for staffing and pricing purposes?

Answer: Any reference to non-standard duty hours is not to imply there would be additional hours/effort, but rather to cover the rare possibility that make-ups may be required for lost training due to inclement weather, base closures, etc. Total hours per course and overall effort would remain stable.

Question 93: For the Role Player CLIN (quantity of 360), can the Government clarify the unit of measure (e.g., hours, days, events) and the underlying usage assumptions for pricing?

Answer: “Each” is defined a 1 person for 1 day. The Government plans on ordering 360 role players per year.

Question 94: Should offerors assume the full quantity of 360 Role Player units will be utilized annually, or is this quantity an estimated ceiling?

Answer: The government expects to order 360 role players per year.

Question 95: Can the Government provide historical usage data for Role Players, including duration, frequency, and typical quantity per class iteration?

Answer: Due to the dynamic nature of the Air Advisor mission and expected operating environments, historical data is not available, nor relevant.

Question 96: What access and vetting requirements apply specifically to Role Players (e.g., installation access only versus additional security eligibility)?

Answer: Role players require no additional security measures beyond standard JBMDL base access protocols.

Question 97: Are specialty instructor categories required to be staffed by separate individuals, or may one instructor satisfy multiple specialty categories if fully qualified?

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 98: What is the expected turnaround time for contractor updates to lesson plans, courseware, or practical exercises following Government direction?

Answer: This will be entirely dependent, and likely flexible, based on the scope of the task.

Question 99: Beyond the joint inventory and access requirements outlined in the PWS, should the successor contractor anticipate any formal transition support from the incumbent or Government?

Answer: The government will fully support any required transition efforts.

Question 100: For CLIN 0008 (30-day mobilization), what specific tasks, deliverables, and readiness criteria define successful completion and transition to full performance?

Answer: This is dependent on who the contractor’s staff is and how qualified they are to begin.

Question 101: Should the travel CLIN be interpreted as covering only Government-authorized travel on an as-needed basis, with no baseline recurring travel requirement?

Answer: Yes, more specifically the CLIN is for government required travel, typically for instructors in support of course delivery by mobile training team.

Question 102: Do all labor categories require Secret clearance eligibility, or only those explicitly identified in the PWS?

Answer: Only those roles explicitly identified require clearance.

Question 103: What performance surveillance methodology will the Government use to assess contractor performance (e.g., instructional quality, administrative support, courseware updates)?

Answer: Surveillance is conducted in a variety of ways, typically by COR inspection or observation and formal instructor evaluations.

Question 104: Does a Quality Assurance Surveillance Plan (QASP) or equivalent document apply to this requirement, and if so, will it be provided?

Answer: Yes, a QASP will be provided.

Question 105: What are the minimum requirements for the contractor’s random drug-testing program (e.g., testing percentage, frequency, or compliance thresholds)?

Answer: Execution of a drug testing program is to be determined by the contractor. The government requires that which is specified by PWS 1.8.2.1.

Question 106: PWS paragraph 1.6.7 states that contracted instructors are not mission essential during crisis conditions, while the solicitation requires a Mission Essential Contractor Services Plan. Can the Government clarify the expected level of continuity of operations during emergencies or disruptions?

Answer: This is an error in the PWS. Contractor are considered mission essential during crisis.

Question 107: In the event performance transitions from JBMDL to another CONUS or remote location, how should offerors account for this in staffing and pricing, and would such changes be executed via task order, contract modification, or other mechanism?

Answer: If performance transitions, we would complete a modification. However, this is highly unlikely. If a modification is required the successful awardee will be authorized to request equitable adjustment.

Question 108: Can the Government clarify which positions are considered key personnel and whether resumes are required at proposal submission?

Answer: The “contract site manager” is consider key personnel, resumes are permitted, but not required.

Question 109: Is the Government’s intent that instructor coverage be supplemented by Government personnel or guest speakers, and if so, to what extent?

Answer: While the government may rarely augment contractor instructors, intent is that delivery of all lessons and course material is the responsibility of the contractor.

Question 110: Can the Government provide clarification on expected course concurrency during the base period to validate staffing assumptions?

Answer: Courses will not be conducted concurrently to the extent that duplicity is required for any area of instructor subject matter expertise, except that up to 3 regional/geographic tracks may be taught in a single course. Refer to appendix B, note 3.

Question 111: Should offerors anticipate registrar management functions requiring dedicated staffing beyond the priced CLIN structure?

Answer: No.

Question 112 Can you confirm if it’s still in the pre-RFP stage? If so, do you have an estimated RFP release timeline? Also, have any decisions been made on the contract vehicle or set-asides?

Answer: Proposals are due 08 May 2026. We are anticipating an award this upcoming September 2026 – October 2026 time frame.

Question 113 - Can the government clarify how many FTEs and part time Role Players (hours) are required on the contract annually? The PWS para 1.4 seems to show 11 FTEs--the Contract Manager and Role Player Director; five (5) discrete Instructor/SME FTE positions; and four (4) additional Region and Culture Instructor/SMEs.

Answer: Staffing and manpower utilization is to be proposed by the contractor.

Question 114 The PWS para 1.4 also lists the labor category of Role Players but contains no information on scope, required numbers, frequency, hours, etc.

Answer: Number and type/target language of role players will be specified on a task order as required per course.

Question 115 However, the Solicitation document CLIN pricing sheet only shows four (4) FTEs-- Contract Manager, Role Player Director, MSAS instructor (CLIN 0003), and Academic Instructor/SME (CLIN 0002). So how many total additional instructors need to be priced under the CLIN 0002?

Answer: Staffing and manpower utilization, and associated pricing, is to be proposed by the contractor, nothing in the CLIN pricing sheet or PWS is meant to specify a required number of FTEs.

Question 116 And on the Solicitation CLIN Pricing, please clarify what "360 Each" means for role players for pricing? 360 hours? 360 8-hour man days? Or other/what?

Answer: “Each” is defined a 1 person for 1 day. The government expects to order 360 role players per year.

Question 117 Finally, does the Role Player Director require a SECRET clearance? Do Role Player require a SECRET clearance.

Answer: No, neither the role player director, nor the role players require SECRET clearance.

Question 118 In the answer to question 78 the Government confirmed that CMMC Level II is required but that "Contractor will submit proof of the certification after award is made". DFAR Subpart 204.7502 (a) Award Eligibility (2) clearly states " Contracting officers shall not award a contract, task order, or delivery order to an offeror that does not have a current CMMC status at the CMMC level required by the solicitation." and Subpart 204.7503 (b) Award states "(3) " Contracting officers shall check SPRS and not award a contract, task order, or delivery order to an offeror that does not have a current CMMC status posted in SPRS at the CMMC level (see 32 CFR 170.15 through 170.18) required by the solicitation, or higher, for each CMMC UID provided by the offeror. " Respectfully request the Government require contractors to provide CMMC UIC numbers as part of the proposals and that the Government confirm that only contractors who are CMMC Level II Certified at the time of proposal submission be considered eligible for award.

Answer: Further research has determined that CMMC Level II is not required.

Contractor will not be required to process, store, or transmit FCI or CUI on nonfederal information systems during contract performance.

Question 119

Question 104 states that the Government will provide the QASP. PWS Section 1.8 Quality Control - states "The contractor shall submit a QCP with the proposal, which will identify the standards, processes, procedures, and checklists for all tasks performed. The plan shall become a compliance document after evaluation." There is no Instruction / requirement to submit a QCP with the proposal detailed in Section L nor is there an evaluation description or criteria for the QCP in M. Is the offeror correct in assuming that the QCP is to be submitted after award and not to be submitted with the proposal? If it is to be submitted with the proposal, in which volume? is it included in the 250 page limit, and how will the government evaluate the QCP?

Answer: Please see QASP under the attachments. Quality control plan will not be required during submission of proposal.

Question 120 The question asked the Government to consolidate J-8 Addendum to 52.212 and J-9 Section L&M and issue new/complete instructions to offerors. The Government's answer was "The documents will stand as is". Then the government released a new J-9 Section L&M. Will the government please confirm that the J-9 released with Amendment 1 supersedes both the J-8 Addendum to 52.212 and J-9 Section L&M released with the original solicitation or is the J-8 released with the original solicitation still applicable?

Answer: The government did not consolidate J8 and J9. J9 released with the amendment, was to correct minor clerical errors, and did not materially change the document itself. The J9 released, supersedes the previous J9 and does not affect the J8.

Question 121 If the answer to the above question is that the J-8 Addendum to 52.212 is still applicable, would the government please detail which set of conflicting instructions (Between the J-8 Addendum released with the solicitation and the Revised J-9 Section L &M released with Amendment 1) we are to follow?

Answer: As previously stated, only one copy of the proposal may be submitted. If you decide to submit a second copy, you may do so, and we will not hold both copies to the 250-page maximum limit. In addition, we have updated the due date on the solicitation.

Proposals and PPQs are now due 8 May 2026.

Question 122 The answer to question 108 states "The 'Contract Site Manager' is considered key personnel, resumes are permitted, but not required." If we choose to provide a resume for the position, what section of the Technical Volume does the Government want to see it? Will it be evaluated as part of the technical volume's overall evaluation/score? How will the resume be evaluated?

Answer: As originally stated, resumes are not required but permitted. As they are not required, they will not be evaluated or a part of the technical evaluation score.

Question 123 The answer to question 60 states "The Instructional Methods Course is a hybrid on-line/in-residence program and could be completed during the mobilization period, if required." Where is the "in-residence" portion held ?

Answer: The in-residence portion is conducted at JBMDL, NJ

Question 124 According to L-1.8, “Any commitments made to the proposal shall become a part of the resulting contract,” meaning that each offeror's solution as bid must be adhered to after award. Additionally, according to Q&A #70, incumbent staff have the first right of refusal to be hired for the new contract. Since the Government will not disclose (Q&A #28) which instructor/SME positions align with which courses currently, they are inadvertently giving unfair advantage to the incumbent, who solely possesses the only staffing solution that presumably requires no additional training/certification because each incumbent employee on the contract has already been certified in the courses that they will teach.

This information, however, is not being made available to the other bidders. Since any additional training required to be conducted by an offeror adds mobilization risk and each offeror must stick with their plan as bid because it is incorporated into the contract, the incumbent’s solution is being given an automatic and unfair advantage. In order to eliminate this advantage to the incumbent, will the Government consider answering Question #28 from the previous round of Q&A as previously asked?

Answer: There is no direct alignment between the instructor qualifications listed in the PWS and classes/courses listed in Appendix B, referenced in question 28 from the original Q&A. It is the government's intent that the contractor have flexibility to staff and utilize instructors in any role for which the minimum education and experience requirements have been met. As stated in the Appendix B notes section all information given is subject to change as needs of the government evolve and would therefore not be subject to "commitments" as referenced in section L-1.8 of the solicitation. Additionally, required instructor training and certification beyond the specific PWS-outlined education and experience qualifications, I.E. USAF EOS instructor qualification course, is provided by the government at no additional cost.

Question 125 D2 Government Solutions respectfully requests a one-week extension to the proposal due date for Solicitation FA448426R0010, Air Advisor Academic Support Services. In the solicitations Q&A, the Government indicated its intent to issue an amendment revising the CLIN structure for the base period, specifically to reflect the phase-in/mobilization period as one month and adjust the related base service CLINs accordingly. Because that CLIN structure directly affects pricing development, we respectfully request additional time for offerors to review the formal amendment, validate assumptions, and prepare an accurate and fully compliant price proposal.

Answer: The amendment was already completed to reflect the phase in/mobilization CLIN.

Proposals will be due 8 May 2026. If in the government’s best interest, any update will be addressed prior to solicitation closing.