Questions and Answers.pdf

87ABW/XP SVTC QUESTIONS AND ANSWERS

Architectural & Site Information

1. Recognizing that architectural plans may not be available, could you please provide the general room dimensions (length, width, ceiling height, height to deck/slab above)? And could you describe the locations of existing rack, cameras, video wall?

• Please see attached floor plan. The rooms utilized will be 127 (primary conference room) and 124 (Comm equipment room).

2. Could you provide details about the main conference table? Specifically: Is it fixed or movable? What are its approximate dimensions? What type of base does it have (e.g., pedestals, legs)?

• The main conference table is in a horseshoe formation.It’s comprised of multiple desk units. It’s a bit difficult to describe in words; I’ve attached a document showing the layout of the tables/desks and their approximate dimensions. All are around 2 ft 5 in tall. All desks/tables are moveable. The base is comprised of panels/pedestals. Each desk (can seat 2 individuals) has a panel in the back that allows for easy access of cables.

3. Are there accessible cable pathways (e.g., raised floor, accessible ceiling tiles, existing conduit) between the equipment rack, the video wall, and the conference table?

• We have a raised floor in both the main conference room and the comm room. The ceiling tiles are accessible but require a tall ladder. Fall prevention equipment is advised.

Existing System Information

1. To ensure seamless integration with our proposed system solution, we need the complete technical details of the existing 15-panel video wall. Can you please provide the manufacturer and model number for both the individual display panels and the primary video wall processor/controller that drives them? Additionally, please list any other video wall peripherals in the signal path, such as multi-window processors.

• The fifteen panel wall is comprised of 15 Samsung VM55B-U 55 units. There is 1 Extron MGP-641 multi-window processor. I’ve attached a file named “JB MDL Atlona”. This was provided by the previous contractor. It provides some insight into how the configuration is set up. Please note that all Atlona equipment will be removed and replaced with JTIC/DISA approved Crestron equipment.

2. Can you also provide the manufacturer, model, and quantity for the "current speaker systems" that the new audio system must integrate with?

• Unfortunately, I do not possess any documentation regarding the current ceiling speakers. The ceiling mics are Shure - MXA920.

3. To assist with our physical installation and RED/BLACK separation planning, would it be possible to provide the most current audiovisual system drawings for the existing equipment?

• I can provide what the previous contractors offered us.

4. The SOO mentions replacing "Atlona A/V equipment". Could you provide a list of the specific Atlona components that are to be decommissioned?

• I have attached the “JBMDL Atlona” document the previous contractor provided.

System & Equipment Requirements

1. Microphones: The SOO requires contractor-provided push-to-talk microphones.

What is the total quantity of microphones required to serve the seating area?

• 13 microphones. The intent is to cover the “inner horseshoe” seating and the briefer seat. The mic locations can be found on the attached “JBOC Desk Layout” document.

2. "Mission Control" Workstation: The SOO requires a station with a single GFE computer controlling four monitors.Will the four monitors also be GFE, or are they to be provided by the contractor? If contractor-provided, are there minimum requirements for size and resolution?

• Contractor provided. Minimum size 24”. Minimum resolution 1920 x 1080.

This will also require a contractor-supplied monitor arm.

3. What video outputs (e.g., DisplayPort, HDMI) will be available on the GFE computer?

• Both HDMI and DP. We’ll be utilizing a HP USB-C Dock G5, along with ports on the computer.

4. User Inputs: The SOO states that "multiple locations can utilize the Crestron to display onto the 15 panel wall". How many distinct user input locations (e.g., at a lectern, conference table, or wall plate) are required for content sharing?

• Ideally, 21. You can see labeled seats on the “JBOC Desk Layout” document.

“Mission control 1-4” is where the 4 monitor, 1 computer setup would be. Cat execs 1-3, SIPR, Briefer 1, and all seats in the inner horeshoe would ideally be able to share their screens.

5. Cable Television: The SOO mentions "cable television input" as a potential source.

Is a cable television tuner required? If so, will it be GFE?

• We have a cable tuner from Xfinity. The intent is to transmit the news onto the wall.

Government Furnished Equipment (GFE) Clarification

1. To ensure proper integration and system design, could you please provide the specific model numbers for the two (2) GFE "Pan-Tilt-Zoom 12x" cameras listed in the SOO?

• CISCO EVI-X200C PTZ 4K Camera

2. Please confirm if all necessary mounting hardware (i.e., two sets of rack ears for the codecs and two wall mounts for the cameras) will be included with the GFE.

• Mounting hardware will be provided by the Contractor. It is not GFE.

System Design & Security Compliance

1. Our design must adhere to RED/BLACK physical separation standards per SRG- VOIP-000210. Can you confirm the required physical separation distance for equipment and cabling (e.g., 1 meter for equipment, 15 cm for cables) that we must maintain within the equipment rack?

• All red/black lines are separated by a min of 2” (15 cm). Runs of over 100ft require a min separation of 6”. All communications equipment within 20 meters of classified processing must be identified.

2. Per the Endpoint SRG, features like Far End Camera Control (FECC) and Auto- Answer on the VTC codecs must be disabled unless a mission requirement dictates otherwise. Please confirm that both features should be disabled on both GFE Cisco codecs as part of our configuration.

• Yes, please disable these functionalities.

Other

1. If the existing Atlona system was designed to function as a multi-domain VTC system, there is likely existing domain controller (ie, MarketCentral Secureswitch) and indicator sign(s). Please confirm and describe the GFE (make/model/qty).

• The Atlona system was not designed as a multi-domain VTC.

2. Please describe the room (width/length/height) and location of existing rack, cameras, video wall.

• See attached floor plan. Cameras and video wall are in room 127.

Communications rack is in room 124.

3. You refer to a 15 panel video wall. Please provide additional information:

make/model/resolution/input number and type.

• The fifteen panel wall is comprised of 15 Samsung VM55B-U 55 units. There is 1 Extron MGP-641 multi-window processor. I’ve attached a file named “JB MDL Atlona”. This was provided by the previous contractor. It provides some insight into how the configuration is set up. Please note that all Atlona equipment will be removed and replaced with JTIC/DISA approved Crestron equipment. Full HD 1920 x 1080 resolution (native).

4. SOO state “Contractor will provide and ensure enough desk-top, push-to-talk microphones are installed to sufficiently allow for any one individual to communicate across the VTCs without having to leave their seat.” How much seats and where are they in the room? (ie, how many mics are needed)

• 13 microphones. The intent is to cover the “inner horseshoe” seating and the briefer seat. The mic locations can be found on the attached “JBOC Desk Layout” document.

5. Is copper cabling required? Or must all video transport cabling be fiber?

• Uncertain on the cabling requirement. Current setup appears to be a mix of ethernet and fiber cabling.

6. What is intended at a “mission control” area other than a touchpanel to route the video?

• Mission control area will also host a 1 computer, 4 monitor setup. The mission control area is intended to create a robust “Common Operating Picture” informed by various inputs controlled by a single user.

7. Is there a video output other than the video wall?

• There is no other video output.

8. Are there video inputs other than the four computers and one GFE cable tuner?

• Ideally, 21. You can see labeled seats on the “JBOC Desk Layout” document.

“Mission control 1-4” is where the 4 monitor, 1 computer setup would be. Cat execs 1-3, SIPR, Briefer 1, and all seats in the inner horeshoe would ideally be able to share their screens.

9. If available, please provide the audio-video schematics of the current system.

• Attached are the schematics/documentation the previous contractor provided.

10. If possible, please provide pictures of the conference room and existing audio-video equipment.

• Pictures attached.

11. Please provide a list of video sources and their locations.

• Ideally, 21. You can see labeled seats on the “JBOC Desk Layout” document.

“Mission control 1-4” is where the 4 monitor, 1 computer setup would be. Cat execs 1-3, SIPR, Briefer 1, and all seats in the inner horeshoe would ideally be able to share their screens.

12. Please provide a list of video destinations and their locations.

• Video destination will be solely the 15 panel wall.

13. Please provide the GFE video wall's make and model.

• The fifteen panel wall is comprised of 15 Samsung VM55B-U 55 units.

14. What specific video wall layouts and configurations will be necessary to meet the operational and functional requirements of the space?

• Video wall layouts should be flexible, if possible. If not possible, I can provide various set ups to program the wall with.

15. Does the GFE video wall include a video processor? If yes, please provide the make and model.

• 1 Extron MGP-641 multi-window processor.

16. Is there an existing DSP that will be reused? If yes, please provide the make and model.

• According to the schematics provided by the previous contractor, there is a

BIAMP DSP Tesira DAN-VT.

17. For the “mission control” area, who will be providing the monitors and mounts?

• Contractor provided. Minimum size 24”. Minimum resolution 1920 x 1080.

This will also require a contractor-supplied monitor arm.

18. If the contractor is to provide these items, please list the monitor size and the mounting solution required.

• Contractor provided. Minimum size 24”. Minimum resolution 1920 x 1080.

This will also require a contractor-supplied monitor arm capable of holding 4 monitors.

19. If the monitors and mounts are GFE, please list the make and model of the displays and mounting solution.

• N/A

20. Please provide the room's length, width, and height.

• See attached floor plan.

21. Please provide a room layout, including participant setting positions, so that the correct number of microphones can be included

• Please see attached JBOC

22. What type of ceiling is in place (acoustical ceiling tiles, drywall, open)?

• Ceiling tiles. See attached picture.

23. Would the USAF clarify the period of performance/delivery date? Page 7 of the solicitation documents and instructions to the offerors states sixty (60) days however the Solicitation page 4 and the SOO states 180 days.

• The period of performance for this contract is to be chosen by the winning vendor but shall not exceed 180 days.

24. Would the USAF reconsider the 90 day quote validity requirement? With current market conditions, Offerors are often unable to hold price quotes beyond 30 days.

• That is acceptable. We will accept quotes which are valid for only 30 days.

25. Would the USAF provide an extension of two (2) weeks after the questions are answered to allow companies to incorporate answers into our proposals and ensure our offer best meets your requirements?

• No.