JB-MDL_Aircraft_Services_Site_Visit_Minutes_20160302.pdf

Solicitation FA4484-16-R-0005 Aircraft Services Site Visit Minutes

1 Mar 16

1. A site visit relevant to the solicitation referenced above was held at various locations on the flight line side of Joint Base McGuire-Dix-Lakehurst (JB MDL) on 1 Mar 16. The site visit began at approximately 9:30 am and ended at approximately 10:20 am. Participants met at building 2218 for a short briefing.

After the briefing, participants were driven to various locations on the flight line where the aircraft services work will be performed. The following persons were in attendance:

87 CONS Karen Thorngren (609) 754-2281 87 CONS Michael Petty (609) 754-4768 305 MXG Andy Siroki (609) 754-4349 305 MXG TSgt Bard Eaton (609) 754-4369 Empire Aircraft Services, Inc. Russ Bohon (843) 832-5616 Empire Aircraft Services, Inc. Brent Goforth (843) 832-5616 Triad Logistics Services Corp. Glenn Bogalis (813) 417-2220 International Logistics Group Dee Woods (478) 923-9995

2. Mr. Petty, Contract Specialist, briefed the group at building 2218 prior to start of the site visit. He related that this was a pre-proposal meeting and site visit for contractors planning to respond to Solicitation Number FA4484-16-R-0005, Aircraft Services. The following information was briefed:

3. The purpose of this pre-proposal conference/site visit is to:

a. Familiarize yourself with the current operation. We will visit each of the work areas on the flight line.

b. Answer any questions that are not complex and technical in nature.

c. If questions are technical and complex, they should be submitted in writing and answers will be posted on Federal Business Opportunities (FBO).

d. Description of services:

The contractor shall supply qualified personnel, equipment, tools, materials, supervision, and other items necessary to provide transient alert (T/A) and deicing fluid recovery (DFR) 24 hours a day, 7 days a week, including holidays and aircraft washes as needed.

This is a commercial acquisition and is issued as a 100% Small Business Set-aside under the NAICS code 488190 (Other Transportation) and related small business standard - $32,500,000. The contract will be a requirements contract with fixed priced task orders. The proposed performance period is a base period from 1 Jul 16 through 30 Jun 17 with four one-year option periods.

e. Solicitation Package: Pay special attention to the different sections in the solicitation before submitting your package. There is information throughout the solicitation package which requires the offeror to respond and submit information.

f. Representations and Certifications (FAR Clause 52.212-3) need to be completed and submitted.

g. Make sure prices are filled out and are correct. If you are teaming with another company please make sure that you have included their numbers. Double check all of your columns and formulas. If at all possible, submit all pages of the solicitation package. If there are any amendments to the solicitation, please acknowledge and submit along with your proposal, as they are also a part of your proposal package.

h. Please read the entire performance work statement (PWS) and address all elements. Even though the sections are spelled out, it is important that the entire PWS should be looked at and addressed so that we can better evaluate whether or not you understand the scope of work outlined in the PWS.

i. Questions and answers that are submitted during the pre-proposal phase will be posted on the FBO website, along with any necessary amendments if applicable and the minutes to this conference/site visit. All questions must be submitted by 2:00 PM on 14 Mar 16 and all answers to questions will be posted on FBO.

4. At approximately 9:45 all attendees took a government van, driven by Mr. Siroki, and toured the following locations:

a. DFR holding tank location.

b. Roger row and main parking ramp.

c. Hangar 3211 and Doc 1 which is where aircraft are typically towed after wash.

d. Outdoor AGE yard for C-17 and T/A equipment. Mr. Siroki explained the AGE for the KC-

10 is stored further down the flight line next to the transient alert dispatch office.

e. The group entered hangar 1837, aircraft wash rack. Mr. Siroki explained the hangar has heat and hot water.

f. Outside wash pad which is available for aircraft or AGE wash.

g. The group entered the transient alert dispatch office for a quick look at the facilities.

h. Victor parking row.

i. The group observed two hazardous cargo offload areas and were told they will occasionally have to marshal aircraft in and out of these spots.

j. Mr. Siroki pointed to the area across the runway where the 108th ANG, Marines and Navy operate out of. He explained that the contractor will frequently go to this area for either de-icing, DFR, or to tow an aircraft to/from the wash rack. He also explained that while rare, transient aircraft may park on that side when necessary.

5. The site visit formally concluded at approximately 10:20 am. Mr. Petty reminded the group that all questions are due to 87 CONS by 2:00 pm on 14 Mar 16.

MICHAEL PETTY KAREN THORNGREN

Contract Specialist Contracting Officer Date: 2 Mar 16 Date: 2 Mar 16

Attachment:

Site Visit Sign-In Sheet

Attachment 1 – Site Visit Sign-In Sheet