Deicing_Fluid_Recovery_Site_Visit_Minutes_01_Sep_15.pdf

DEICING FLUID RECOVERY

PRE-PROPOSAL CONFERENCE/SITE VISIT

1 Sep 15

1. A pre-proposal conference/site visit for Solicitation No. FA4484-15-R-0030 was held on

1 Sep 15 Deicing Fluid Recovery and the following people were in attendance. (Attachment)

NAME TITLE/ORGANIZATION TELEPHONE NO

Lynn Womack 87 CONS/Contracting Officer 609-754-4713

Jeremy Botkin 87 CONS/Contract Specialist 609-754-3519

Andrew M. Siroki 305 MXG/Quality Assurance Rep 609-754-3624

SSgt Jason Brown 305 MXG/Safety, HAZ/Env 609-754-4369

Dennis Wright Empire Aircraft Services Inc. 609-723-1400

2. My name is Jeremy Botkin and I will be assisting Mike Petty who is the Contract Specialist assigned to this requirement and Ms. Womack is the Contracting Officer. ***NOTE: Remarks and explanations at this conference will not qualify the terms and conditions of the solicitation;

and solicitation terms and specifications will not change unless the solicitation is amended in writing.

3. The purpose of this pre proposal conference/site visit is to:

A. Familiarize yourself with the current operation

B. Answer any questions that are not complex and technical in nature

C. If questions are technical and complex, they should be submitted in writing and answers will be answered via email.

4. Description of services:

The contractor shall perform Deicing Fluid Recovery Services on only the McGuire and Dix ramp areas of Joint Base McGuire-Dix-Lakehurst (JB MDL) NJ, as defined in the performance work statement (PWS). The contractor shall provide all qualified personnel, equipment, tools, materials, supervision, and other items necessary to perform contracted services, unless specified as being provided by the government.

5. Solicitation Package: Pay special attention to the different sections in the solicitation before submitting your package. There is information throughout the solicitation package which requires the offeror to respond and submit information.

Representations and Certifications (FAR Clause 52.212-3) need to be completed and submitted.

Make sure prices are filled out and are correct. Please verify that unit price times quantity equal total and yearly total match. If at all possible, submit all pages of the solicitation package. If there are any amendments to the solicitation, please acknowledge and submit along with your proposal, as they are also a part of your proposal package.

Please read the entire Performance Work Statement and address all elements. Even though the sections are spelled out, it is important that entire PWS should be looked at and addressed so that we can better evaluate whether or not you understand the Scope of Work that is outlined in the

PWS.

6. We will be visiting the flight line Center to observe the current operation. Please stay with the group. Do not wander off. Questions and answers that are submitted during the pre-proposal phase will be posted on Federal Business Opportunities, along with any necessary amendments and the minutes to this conference/site visit. All questions must be submitted by 11:00 EST on 3

Sep 2015.

Upon the completion of the briefing Jeremy Botkin opened it up for questions. The one question that was asked during the site visit regarding representations and certifications if they were required to be submitted. If possible all pages to include representations and certifications shall be submitted along with the proposal.

7. Attendees departed building 2401 at approximately 8:55 a.m. and boarded the government provided van heading towards the flight line. The Contracting Officer Representative (COR) pointed out that foreign object debris checks are no longer a requirement on the flight; however, are if the vehicle has been driven on unpaved surfaces the vehicle must be checked. The group toured the hangar at building 1809 where the deicing fluid recovery office area was previously located. The COR identified that the office space may change but was not certain when. A question was asked whether C-5s from Dover Air Force Base would be anticipated next year.

The COR responded that it is not anticipated during this period. The group departed the hangar at building 1809 at 9:14 a.m. and observed the flight line and the designated areas for deicing and fluid recovery. The group then departed the flight line at 9:25 a.m. and headed back to building 2401.

//SIGNED//

JEREMY BOTKIN

Contract Specialist

//SIGNED//

LYNN M. WOMACK

Team Lead/Contracting Officer

Attachment:

Attendance Sheet

ATTACHMENT 1

Attendance Sheet