PWS_-_JB_MDL_De-Icing_Fluid_Recovery_24_Aug_15.pdf

FOR OFFICIAL USE ONLY

24 Aug 15 v5.0

PERFORMANCE WORK STATEMENT

for

DEICING FLUID RECOVERY SERVICES

at

Joint Base McGuire-Dix-Lakehurst

New Jersey

24 Aug 15 v5.0

1.0. SECTION I - DESCRIPTION OF SERVICES

1.1. Scope of Work. The contractor shall provide, unless specified as being government provided, all qualified personnel, equipment, vehicles, tools, materials and supervision necessary to perform deicing fluid recovery (DFR) services on only the McGuire and Dix ramp areas of Joint

Base McGuire-Dix-Lakehurst (JB MDL), NJ, as defined in this Performance Work Statement

(PWS). DFR services include the recovery, storage, and recycling/disposal of deicing fluid used on all aircraft.

The contractor is responsible for utilizing appropriate publications and forms in effect at the time of performance. These documents are subject to modification, addition, and deletion during the course of performance period. The contractor is required to use the current version of any revised publication. If additional publications or forms are required for performance of this PWS, arrangements to acquire them can be made through the 305th Maintenance Group (305 MXG)

Technical Order Distribution Office or the Contracting Officer’s Representative (COR).

1.2. Operational Requirement. The contractor shall recover used deicing fluid from all ramp areas on the McGuire and Dix areas of JB MDL for deicing services provided to home station and transient aircraft. Aircraft may include, but not limited to Air Force C-17and KC-10, Air

National Guard C-32 and KC-135, Navy C-130, Army C-12, and UC-35, and a variety of Marine

Corps helicopters. The largest aircraft parking spot is approximately 260 X 260 feet.

1.2.1. The contractor shall be available to perform DFR services 24 hours a day, 7 days a week, including all holidays and/or during severe or inclement weather conditions.

1.2.2. The contractor shall be notified by the MOC of all deicing requirements. The contractor shall commence deicing fluid recovery within 30 minutes of notification by 305 th

Maintenance

Operations Center (MOC).

1.2.3. The contractor shall provide their own glycol recovery vehicles, storage tanks and any/all other equipment, unless specified in this PWS as government furnished, to carry out the requirements of this contract.

1.2.4. The contractor shall provide qualified personnel to operate any vehicle used on JB MDL.

1.2.5. The contractor shall coordinate deicing fluid recovery operations through MOC.

1.2.6. The contractor shall maintain radio contact with MOC throughout all deice fluid recovery operations.

1.2.7. The contractor shall verbally notify MOC after completion of deice fluid recovery services.

1.2.8. The contractor shall store recovered deicing fluid, if necessary, in a double-walled above ground storage tank which meets the requirements of Air Force Instruction (AFI) 32-7044, Storage Tank Compliance. The JB MDL storm water permit requires this/these tank(s) to be located in an area which does not discharge to the storm sewer system. Location of these tanks shall be coordinated with the COR prior to the start of contract performance. Size of the tank(s) is to be determined by the contractor. Tank(s) shall be inspected by the COR on a weekly basis for integrity.

1.2.9. The contractor shall recycle/dispose of collected de-icing fluid at an approved location in accordance with all state and federal laws. All disposal/recycling costs are the responsibility of the contractor. Recycling is the preferred method (Reference: Executive Order 13423 section 2 and Executive Order 13514 section 1).

1.2.10. Compliance with the JB MDL storm water permit dated 14 Jun 07 is mandatory. The permit is available for inspection and/or copy by contacting the 87 th

Civil Engineering Squadron

(87 CES), (609) 754-6166 or the COR.

1.2.11. The contractor shall place the company name on both sides of all vehicles used in the performance of this contract.

1.3. Mission Essential Contractor Performance. In accordance with Department of Defense

Instruction (DODI) 3020.37, Continuation of Essential DoD Contractor Services During Crisis, the government has identified that all of the contractor services performed under this PWS are essential contractor services in support of mission essential functions. The contractor shall develop a contingency plan to assure reasonable assurance of continuation of the services of this

PWS during declared contingencies, emergencies and periods of increased force protection. The contractor shall submit that contingency plan to the contracting officer and COR NLT 30 days after contractor award.

1.4. Environmental Compliance. The contractor shall comply with all federal and state environmental laws and regulations, and Air Force Instructions in effect at time of performance.

1.4.1. The contractor shall store and properly mark all hazardous materials in appropriate containers and approved areas as directed in JB MLD storm water pollution prevention plan, Table 6-1 and/or by 87 CES/CEIEC and the Hazardous Waste Manager.

1.4.2. The contractor shall dispose of all hazardous and solid waste products generated by actions taken during the accomplishment of this PWS in appropriate containers and approved locations in accordance with the JB MDL hazardous waste management plan.

1.4.3. The contractor shall monitor and inspect all contractor and government provided equipment to ensure all equipment is serviceable, does not leak, or release fluids into the environment.

1.4.4. The contractor shall clean up all hazardous fluid spills immediately. If a spill occurs, the contractor shall notify appropriate agencies immediately, including Fire Department and the

COR, as spelled out in appropriate directives.

1.4.5. Contractor is responsible for cleanup of spills that occur during the course of providing services. Contractor is responsible for any fines, penalty assessments and/or natural resource damage claims that may be brought against JB MDL by any entity due to contractor’s performance of services or failure to perform during the execution and performance of the contract.

1.4.6. The contractor shall obtain and maintain, on site, a Safety Data Sheet (SDS) for all chemicals and products used during the performance of this contract, unless specifically exempted in writing. SDSs must be maintained in accordance with the JB MDL hazardous materials management program. A copy of the SDS must be provided to the contracting officer

(CO) and COR prior to bringing any chemicals or products onto the base.

1.4.7. All materials used in the performance of service on the installation shall be in compliance with industry standards, local, federal and state laws, and will be used according to manufacturer’s recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. The contractor shall be responsible for the disposal of any hazardous waste produced in the line of work for the contract.

1.5. Management Program. The contractor shall ensure it has an adequate management system in place to perform the DFR services.

1.5.1. The contractor shall establish and maintain an inventory control program in accordance with AFI 21-101, Aircraft and Equipment Maintenance Management.

1.5.2. The contractor shall establish and maintain a Foreign Object Damage (FOD) control program in accordance with AFI 21-101, Aircraft and Equipment Maintenance Management.

1.5.3. The contractor shall immediately notify the MOC and the COR of any mishap that results in damage to government property or equipment or any mishap that results in injury to contractor personnel.

1.5.4. The contractor shall provide the COR a written account of all mishaps within 48 hours.

1.5.5. The contractor shall provide the COR a written response to all customer complains within

48 hours.

1.5.6. The contractor shall submit a deicing fluid recovery plan with their proposal which details the processes and procedures utilized in the collection and disposal of deicing fluid.

1.5.7. The contractor shall submit a daily DFR report to the COR with the following details:

type of aircraft, aircraft tail number, location of recovery, time notified by MOC, time recovery operations began, time recovery operations completed, and amount of fluid recovered.

1.5.8. The contractor shall follow all Occupational Safety and Health Administration (OSHA) standards as outlined in OSHA 29 CFR 1910, and AFI 91-203, Air Force Consolidated

Occupational Safety Instruction.

1.6. Contractor Personnel. The contractor shall provide the COR the names and positions of all personnel that will be employed under this contract 5 days after contract award and then within two workdays for the start of any new employee.

1.6.1. The contractor shall not employ any person who is an employee of the U.S. government if employing that person would create a conflict of interest.

1.6.2. All employees must be able to read, write, speak, and understand English.

1.7. Training and Qualifications. The contractor shall ensure all employees are adequately trained, qualified, and certified (as required), to perform the tasks in this PWS. Records of training, qualification, and certification shall be maintained by the contractor on file and made available for government review 24 hours a day upon request.

1.8. Flight Line Driving Requirements. The government will issue an AF Form 483, Certificate of Competency, for driving on the flight line after employees complete training requirements and pass a test. All contractor personnel must have a valid state driver’s license in order to receive a flightline driving permit. Flight line drivers’ training will be provided by the government at no cost to the contractor. Glycol recovery vehicle operators shall be stamped for controlled movement area access. Employees must understand and comply with all state, base, and flight line vehicle regulations. All AF Forms for driving can be obtained through the COR.

2.0. GOVERNMENT PROVIDED EQUIPMENT AND SERVICES

2.1. Services. The following services and facilities will be provided at no cost to the contractor.

2.1.1. Refuse collection.

2.1.2. Security police, fire protection, and emergency medical services transportation.

2.1.3. Repair of all government furnished equipment.

2.2. Utilities. Utilities used solely in the performance of this contract.

2.3. Telephone. A “Class A” telephone service including Defense Switched Network (DSN) access. The contractor shall furnish his own commercial and FAX lines for office operations.

2.4. Local Area Network (LAN). LAN access for performance of this contract. Only authorized employees with a minimum national agency check verified through the base automated security clearance approval system are authorized to use the LAN. All employees requiring access to the LAN shall be United States citizens.

2.5. Facilities. One office will be supplied for DFR services. The government reserves the right to relocate this office space to an alternate location, if circumstances warrant, without approval of the contractor. In this case, the government will relocate all government furnished equipment, and the contractor shall be responsible to relocate all of their equipment.

2.5.1. The government will provide a location for the contractor to park its fluid recovery vehicles.

2.5.2. The government will provide sufficient space for the contractor to store its fluid recovery tanks.

2.6. Other Property. The contractor will have access to the office equipment listed in

Appendix 4 to carry out the requirements of this PWS. The contractor shall sign a hand receipt for this equipment.

3.0. ADMINISTRATION

3.1. Security Requirements. Obtain an AF Form 1199, Restricted Area Badge, and Computer

Access Card (CAC) as required for each employee through the 305th MXOP Security Manager

(4-3625).

3.2. Contractor Liability. The contractor shall assume liability for any damages to aircraft, aircraft parts, support equipment, and electrical components, facilities or other government property caused by any activities under, or in violation of, this PWS. The contractor shall be assessed the full cost (parts, labor and administrative activities) of any repairs required to correct damages. The contractor may be given the option to repair any non-aircraft related damage at the government’s discretion, in lieu of payment. Any repairs will be pre-approved by the government. The final product must meet government specifications and be certified as acceptable by the government. Reasonable wear and tear is excluded.

3.3. Physical Security. Be responsible for safeguarding all government furnished property.

Any damage to government furnished property shall be reported to the COR immediately. The contractor shall establish and implement methods of ensuring that all keys issued to the contractor are not lost or misused by unauthorized persons. All lost or damage keys or locks will be replaced at the contractor’s expense.

3.4. Records. Be responsible for creating, maintaining and disposing of all government required records and reports listed in this PWS. When requested by the government, the contractor shall provide any other requested documentation, for one-time or routine reporting.

All records will be maintained for a length of time as specified by Federal Acquisition

Regulation Subpart 4.7 and AFI 33-322, Records Management Program.

3.5. Contractor Manpower Reporting Application. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via secure data collection site . The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. This site is the electronic Contractor Manpower

Reporting Application.

http://www.ecmra.mil/

3.7. Medical Statement. The medical treatment facility will provide urgent healthcare to contract employees (a contract employee is not a government employee but is a contractor or an employee of a contractor) for injuries occurring while on duty. Urgent healthcare is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. The contract employee will be transferred to a civilian medical facility as soon as the contract employee is stabilized. The cost of such treatment will be paid for, in full, within a reasonable period of time, by the contract employee and will not be borne by the 87th Medical

Group, the United States Air Force or the government. An AF Form 1127, Hospital

Invoice/Receipt/Accounts Receivable Record, will be prepared to ensure collection and/or billing of charges. If a contract employee cannot pay for the treatment at the time of discharge, a statement of charges and a letter of indebtedness will be completed and billed to the contract employee for medical services rendered. An accounts receivable record will be established for each contract employee who receives medical care and is unable to pay at the time of discharge.

Follow-up on accounts receivable will be completed in accordance with AFI 41-120, Medical

Resource Operations. After an accounts receivable record is established and billing for outpatient medical services has occurred, the SF 558, Medical Record - Emergency Care and

Treatment, will be annotated with the date of billing and the voucher number. It will then be forwarded to outpatient records in order to be filed in a temporary folder. The contract employee shall ensure that he/she provides timely notice to his/her medical insurance company and that if the insurance company is to make payment, the insurance company has adequate information and documentation to make payment. A contract employee treated for injuries caused during a natural disaster is not charged for outpatient care.

APPENDIX 1

SERVICE DELIVERY SUMMARY

SERVICES DELIVERY SUMMARY (SDS). The service requirements are summarized into performance outcomes that relate directly to mission essential items. The performance thresholds describe the minimum acceptable levels of service required for each requirement.

SDS# Performance Requirement

PWS

Paragraph Performance Standard

Method of

Assessment

Commence deicing fluid recovery within

30 minutes of notification by

Maintenance Operations Center.

1.2.2 95% of the time Periodic

Inspection

Provide the COR a written response to all customer complains within 48 hours.

1.5.5 90% of the time

Customer

Complaints

Available to perform DFR services 24 hours a day, 7 days a week.

1.2.1 100% of the time

Periodic

Inspection

Comply with all federal and state and local environmental laws and regulations.

1.4 100% of the time

Periodic

Inspection and/or Third

Party Inspection

Submit a daily deicing fluid recovery report

1.5.7 90% of the time

Periodic

Inspection

Store and properly mark all hazardous materials in appropriate containers and approved areas as directed

1.4.2 100% of the time Periodic

Inspection

APPENDIX 2

Contractor Deliverables

Title

PWS

Paragraph

Date of 1st

Submission

Date of

Subsequent

Submission

Distribution Copies

Continuation of

Services During

Crisis Plan`

1.3 30 days after contract award One Time 1 -- COR 1 each

Employee Roster 1.6 5 days after contract award

Within 2 work days for each new employee

1 -- COR 1 each

Deicing Fluid

Recovery Report

1.5.7 N/A

Daily, as required 1 -- COR 1 each

APPENDIX 3

HISTORICAL WORKLOADS

FY

Spots

Serviced

Gallons

Collected

FY10 154 46,425

FY11 159 41,709

FY12 157 17,397

FY13 153 15,197

FY14 315 32,034

FY15 269 22,252

APPENDIX 4

OFFICE EQUIPEMNT

The following equipment and furniture is located in building 1837. These items will be documented on hand receipts with item description, quantity, and serial number (when applicable), and kept on file by the COR. When a serial number controlled item is replaced, a new hand receipt will be completed.

Nomenclature Quantity

Office Desk 1ea

Desk Chair 1ea

Computer Monitor 1ea

CPU 1ea

Computer Mouse 1ea

Computer Audio Speakers 1 set

Printer 1ea

Single Line Telephone 1ea

Land Mobile Radio Battery

Charger

1ea

Land Mobile Radios 3ea

APPENDIX 5

De-Icing Areas

= De-Icing Areas

DFR Office Location

Storage Tank(s) Location

APPENDIX 6

Antiterrorism

87 ABW

Joint Base

McGuire – Dix – Lakehurst

Antiterrorism Guide For

Civilian Contractors

July 2015

ANTITERRORISM

References:

• Department of Defense Instruction (DoDI) 2000.16, DoD Antiterrorism (AT) Standards, 02 OCT

2006, paragraph E3.18, DoD Standard 18

• Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current

DoD AT security requirements for defense contractors

• Joint Publication 3-07.2 Antiterrorism

Terrorism is defined as:

The calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological. See also antiterrorism; combating terrorism; counterterrorism; force protection condition; terrorist; terrorist groups.

Antiterrorism As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all

Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts.

All Contractors and Sub-Contractors are responsible for providing their personnel information on the JB

MDL Antiterrorism Program. During performance of work, personnel security and protection of resources is critical for the installation to maintain a safe work environment.

Contractors and contracted personnel will be alert for any suspicious activities while on the installation. If any situation appears to be suspicious, immediate actions must be taken to properly notify the 87th

Security Forces Squadron (SFS) Emergency Control Center at 609-754-6001.

Contractors must ensure that contracted personnel and vehicles are strictly controlled during performance of duty. For instance, contractors shall use reasonable efforts to prevent any personnel or equipment from being placed in harm’s way or in a position that could aid or abet terrorists.

It is strongly recommended that all contracted personnel take the computer-based training (CBT) for the

DoD-approved Antiterrorism Level I Training at http://jko.jten.mil/courses/atl1/launch.html contractors are encouraged to contact the JB MDL Antiterrorism Office at 609-754-1397 for information regarding the installation Antiterrorism Program.

Combatting Trafficking in Persons (CTIP):

If you believe you have witnessed a trafficking operation or believe a person is being trafficked report that information to any of the following agencies:

87 SFS 609-754-6001

AFOSI 609-754-3353

DHS Immigrations and Customs Enforcement 1-866-347-2423

National Human Trafficking Resource Center 1-888-373-7888.

Suspicious Activity Reporting All JB MDL community members are capable of enhancing Force Protection measures through the

Random Antiterrorism Measure (RAM) Program and the Eagle Eyes, iWatch or “See Something-Say

Something" programs.

If you see any suspicious incidents or activities, REPORT them immediately:

To the 87th Security Forces Squadron (87 SFS) at 609-754-6001 (ECC)

To the Air Force Office of Special Investigation (AFOSI) 609-754-3353

You can also text ‘AFOSI’ and your tip to 274637 (CRIMES)

Submit on-line at https://www.tipsubmit.com/WebTips.aspx?AgencyID=1111

Submit on-line at the AFOSI webpage (http://www.osi.af.mil/)

New Jersey Suspicious Activity Reporting Hotline 1-866-4SAFENJ (472-3365)

Philadelphia Suspicious Activity Reporting Hotline 215 686-TIPS (8477)

Pennsylvania Suspicious Activity Reporting Hotline 1-888-292-1919

New York City Suspicious Activity Reporting Hotline 1-888-NYCSAFE (692-7233)

New York State Suspicious Activity Reporting Hotline 1-866-SAFENYS (723-3697)

FBI crimes and tip line 1-800-CALL-FBI (225-5324)

An additional way to report suspicious activity while off-base and throughout the state of New Jersey is via your smart phone and the SAFE-NJ application from iTunes or Google Play…down load it today!

Emergency 9-1-1 When dialing 911 from your cell phone, you need to tell the dispatcher your location and you need to be transferred to the McGuire-Dix or Lakehurst dispatcher and they will patch you through.

Fire Prevention (non-emergency) McGuire-Dix 609-754-2451

Lakehurst 609-754-2451

Security Forces (non-emergency) McGuire-Dix 609-754-6001

Lakehurst 609-754-6001

Wing Safety McGuire-Dix 609-754-7233

Lakehurst 732-323-2525

Base Contracts McGuire 609-754-4843/5481

Call Command Post after 1630 hours Mon-Fri and all weekends/holidays at 609-754-3935/6

No One Starts A New Day Believing They Will Be A Terrorist Target – Instead You May Find

Yourself a:

Victim By Association – The wrong friends, in the wrong place, at the wrong time

Victim By Location – The wrong place at the wrong time

Victim By Opportunity – The completely random circumstance, primarily occurs at a soft target

What to Look For:

Surveillance (Outside and Inside the fence) to include unfamiliar people or vehicles

Vehicles without current license plates, vehicle pass, or DoD decals

Occupied/Illegally parked vehicles remaining in same place for extended periods of time

Same vehicle repeatedly passing your location

Force Protection Conditions (FPCONS):

Report ALL suspicious Activities

WHAT TO REPORT

Surveillance – Using cameras (either still or video), note taking, drawing diagrams, writing on maps, or using binoculars or other vision-enhancing devices to record or monitor base activity

Elicitation – Attempts to gain information from you by mail, in person, or by telephone about military operations, capabilities, or people

Tests Of Security - Attempts to measure reaction times or penetrate physical security barriers or procedures in order to assess strengths and weaknesses

Acquiring Supplies – Purchase, theft, or unauthorized acquisition of explosives, weapons, ammunition, military uniforms, decals, flight manuals, passes or badges, or any other controlled items

Suspicious Persons Out Of Place – People who don’t seem to belong in the workplace, neighborhood, business establishment, or anywhere else

Dry Run – People getting into position and moving around according to their plan without actually committing a terrorist act. This could also include mapping out routes and determining the timing of traffic lights and flow

Deploying Assets – People and supplies getting into position to commit the act. this is a person’s last chance to alert authorities before the terrorist act occurs

Funding – Suspicious transactions involving large cash payments, deposits, or withdrawals are common signs of terrorist funding. Collections for donations, the solicitation for money and criminal activity are also warning signs

Be Prepared To:

Give your name and company

Give your location (as clearly and accurately as you can—give a building name, number or street)

Provide a call back phone number

Remain at your location until contacted by Security Forces

Move to a location as directed by the Emergency Response Center

Beware of your surroundings at ALL times!

Situational Awareness…

APPENDIX 7

87th Security Forces Squadron (SFS)

Contractor Security Forces Instructions

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

The following appendix provides information from Air Force Instruction 31-101 and local supplements on requirements for entering and conducting business while on Joint Base

McGuire-Dix-Lakehurst (JB MDL), New Jersey.

1. Contract Award

1.1. Upon award of a contract, all contractors who will be entering the installation for 30 or more days in one year., including Small Purchase contractors, must initiate a criminal history record information/background check for non-criminal justice purposes on all personnel requiring access to JB MDL to the 87th Security Forces Squadron.

1.2. JB MDL requires all contractors to conduct a criminal history record information/background check prior to being issued an initial long term Installation Access Pass.

This check is done at the contractor's expense and not at government expense. This will be completed prior to any permanent access credential for JB MDL being issued to the contractor personnel. Contractors must contact their state of residence State Police or DCJ to verify that states background check procedures. New Jersey, New York, Delaware and Pennsylvania background procedures are included in this instruction, but may change without prior notification from the state.

1.2.1. If the contractor requires access to the installation for less than 30 days in one year, Visitor Control Center personnel will conduct a QA Person Inquiry and issue a pass. Prior to issuing another Visitor Pass another QA Person Inquiry will be conducted.

1.2.2. If the contractor attempts to enter the installation more than 30 days in a year, they will be denied access unless a criminal history check is conducted or appropriately applied for.

1.2.3. A maximum of one 30 day visitor passes will be issued to anyone requesting an

Installation Access Pass who is awaiting a criminal history record information/background check.

1.2.3.1. If an individual is still awaiting the results of a criminal history record information/background check after the initial 30 day visitor pass is issued. A copy of the submitted application for the applicable state (Morpho Track Form D for NJ checks) must be presented to Visitor Control Center personnel to receive an additional 30 day visitor pass.

1.2.3.2. A maximum of one additional 30 day pass will be issued to the person showing proof he has submitted the criminal history record information/background check.

1.3.1. This check will require the completed criminal history record/background check results or report be sent by the applicable State Police Department conducting the check to the 87th SFS

Visitor Control Center at the following address.

87th SFS ATTN: Visitor Control Center 2301 Vandenberg Ave

Joint Base McGuire-Dix-Lakehurst NJ 08640

1.4. All applicants possessing a current driver’s license in PA, DE and NY are required to have a criminal history record information/background check for non-criminal justice purposes from

BOTH the State of Residence and State of Employment. Applicants with a driver’s license issued in any other state need only accomplish a criminal history record information/background check for non-criminal justice purposes in the where they reside.

NOTE: If the applicant lives and works in NJ, then only the NJ check is needed.

1.4.1. General guidance for New Jersey on this process is provided by the NJ State Police and is found in attachment 1 of this Contractor Security Appendix.

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1.4.3. General guidance for New York on this process is provided by the NY State Police and is found in attachment 3 of this Contractor Security Appendix.

1.4.4. General guidance for Pennsylvania on this process is provided by the PA State Police and is found in attachment 4 of this Contractor Security Appendix.

1.4.5. For guidance from any of the other state or US Territory (i.e. Puerto Rico), contact the state police of that particular state and follow the requirements of para. 1.2. and 1.3. above.

1.5. The 87th SFS will not be used to conduct this criminal background check.

1.6. State Police Department background check results must be sent directly from the

Investigating Agency to the 87th SFS at the above listed address. Forms sent from the contractor will no longer be accepted.

1.6.1. Contractors and sub contractors may contact the 87th SFS/Visitor Control Center at 609-

754-3197 to determine arrival of and verify status of Criminal History Record and Background

Checks.

1.7. Failure to provide the completed check for each contractor individual requesting entry to the

87th SFS will result in that specific individual not being allowed access to JB MDL until the background check has been completed and provided.

1.8. The contractor will provide an initial Entry Authority List (EAL) (see attachment 5 for

EAL requirements) to the administrative contracting office (i.e. 87th CONS, US Army Corps of

Engineers (USACE), NAS Lakehurst, 87th CES, etc.). The contracting office will provide a copy of the initial EAL to the 87th SFS/Visitor Control Center. The contracting office will maintain any required documentation until the contract has been completed or terminated for any reason.

1.9. Upon receipt of the results of the check, the Visitor Control Center will review the results and determine whether personnel will be authorized to enter JB MDL. The Visitor Control

Center will maintain and file a copy of the original documents for future reference.

1.10. The Visitor Control Center will also notify the appropriate Administrative Contracting

Office or unit POC of those personnel who are being denied access to the installation due to derogatory information identified in the individual’s criminal background investigation. The disposition date (date the charges were finalized in court) is the date used to determine time frames. The below criminal history findings will automatically disqualify the person in question from being granted access to the installation:

1.10.1. There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to the installation/mission.

1.10.2. Wanted by Federal or civil law enforcement authorities, regardless of offense or violation.

1.10.3 Immigration status is in question or cannot be verified.

1.10.4. US Citizenship or Social Security Account Number cannot be verified.

1.10.5. There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity.

1.10.6. There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.

1.10.7. There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace.

1.10.8. Barred from entry/access to any Federal installation or facility.

1.10.9. Wanted by federal or civil law enforcement authorities, regardless of offense/violation.

1.10.10. Any conviction of firearms or explosives violation within the last 10 years.

1.10.11. Incarcerated within the past ten years, regardless of the offense or violation unless released on proof of innocence.

1.10.12. Any conviction of espionage, sabotage, treason, terrorism or murder.

1.10.13. The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

1.10.14. The individual’s name appears on any Federal or State agency’s “watch list” or “hit list" for criminal behavior or terrorist activity.

1.10.15. The individual has been convicted of DUI manslaughter or involuntary manslaughter in the past 10 years.

1.10.16. The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

1.10.17. Any conviction of drug possession, or drug manufacture within the past 5 years, reviewable on a case-by-case basis.

1.10.18. There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission.

1.10.19. There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission.

1.10.20. There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission.

1.10.21. A statutory or regulatory bar prevents the individual's contract employment; or would prevent Federal employment under circumstances that furnish a reasonable basis to believe that issuance of an access credential poses an unacceptable risk to the installation/mission.

1.10.22. The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force.

1.10.23. Any person with a pending court resolution will be denied access for any offense listed above. The disposition date (defined as the date the charges were finalized in court) is used to determine the barment period.

1.10.24. Any person with a pending court resolution for an offense not listed above will be issued a pass for two weeks at a time until the case is finalized in court. If the charges are dismissed the person will be considered to have a favorable criminal history.

1.11. The contractor will provide a final listing of personnel on an Entry Authority List (EAL) in letter format to the requesting Administrative Contracting Office.

1.12. The administrative contracting office (such as the 87th Contracting Squadron, the US

Army Corps of Engineers, etc.) will authenticate and forward the EAL to the 87th SFS Visitor

Control Center, NLT 72 hours prior to contract start date.

1.13. If EAL’s are not accurate or contain fraudulent information, contractor identification badges will not be issued.

1.13.1. Pen and ink changes for deletion purposes may be made to an EAL.

1.13.2. Pen and ink additions to an EAL will not be accepted. All additions must be made by initiating a new EAL.

1.13.2.1. The Master EAL will be resubmitted with the additions included. Individual letters for long term employees will not be accepted if the contract exceeds 30 days.

1.14. The Visitor Control Center will maintain a copy of the documents for 90 days after expiration for future reference.

1.15. Contractor Criminal History Record and Background Checks will be valid for a period not to exceed 3 years.

1.15.1. At the 3 year mark, the contractor is required to complete a new check for each individual still employed and working at JB MDL.

1.16. Background checks older than 3 years will be updated through the NJ State Police or the

State Police department for which the contractor resides and/or are employed. Records older than three years on file will be destroyed. Contractors who are also required to do Criminal History

Background checks for employment purposes and maintain the background per state laws are required to bring the original completed background check and a copy of the check to the 87th

SFS Visitor Control Center.

1.16.1. Visitor Control Center personnel will verify the copy of the background check and will stamp both the original and copy.

1.16.2. Visitor Control Center personnel will keep the copy of the background check.

1.16.3. Companies which maintain the original background check will be required to re- verify the status by bringing new original background checks to the Visitor Control Center prior to the expiration of any previous background checks on file.

1.17. Holders of other federal credentials must have a validated need for installation access and will not be granted unlimited or unrestrained access to all USAF installations. Therefore, identification credentials/tokens issued by other Federal departments, such as the Transportation

Workers Identification Credential (TWIC) [produced in accordance with the Maritime

Transportation Security Act of 2002 and Security and Accountability for Every (SAFE) Port Act of 2006] or other Federal credentials, may be authorized to support physical access to DoD installations if there is a valid need to enter the installation. The USAF allows for Installation

Commanders to issue local access credentials/passes or to grant access based on presentation of these credentials at their discretion. The TWIC and other Federal government identification credentials only alleviate the installation’s requirement to identity proof and vet access candidates.

2. Contractor Visitor Passes for Entry to JB MDL.

2.1. Contractors and vendors will be issued a computer generated or hand written Visitor Pass, Installation Access Pass or Defense Biometrics Identification System (DBIDS) card identifying them as a contractor authorized access to JB MDL.

2.1.1. Contractor and vendor visitor passes will be issued at a Visitor Control Center or the

Commercial Vehicle Inspection facility for all contractors or vendors who require access to the installation for less than 30 days in a year.

2.1.1.1. Visitor passes will be issued to contractors or vendors who do not access the installation at least three days per week.

2.1.1.2. Contractors and vendors who access the installation less than three days per week, but will access the installation for longer than one month will be included on an EAL with the date the contract expires. These personnel must stop at the Visitor Control Center each time they are needed to perform work. They will be issued a Visitor Pass each time they need to enter the installation. These personnel will be identified on the EAL as requiring periodic access.

2.1.1.3. DBIDS Installation Access Passes will be only be issued to contractors or vendors requiring access at least 3 days a week for more than 30 days in a year. Personnel will only be issued an Installation Access Pass after all required Criminal History Checks are completed.

Installation Access Passes will only be issued at any of the Visitor Control Centers or

Commercial Vehicle Inspection facilities for the entire JB MDL. These personnel will be identified on the EAL as requiring daily access.

2.2. Contractor passes will be updated annually at the Visitor Control Center or Checkpoint 9 for contracts lasting over 1 year.

2.3. Contractor passes will be issued for the duration of the contract, or the length of the option period not to exceed 1 year, whichever is less.

2.4. Visitor Control Center personnel will review previously provided background investigations on all contractors prior to issuing/updating identification credentials.

2.5. NON U.S. CITIZENS: All non-U.S. citizens must provide a Work Permit Visa or Alien

Registration Card with immigration number when requesting entry onto JB MDL. Upon completion of an approved Alien Immigration background check, the foreign national will be permitted to be sponsored onto the installation.

2.5.1. Foreign nationals requesting access onto Lakehurst NAES must be initially authorized access and then be escorted to and from the required location.

2.5.1.1. Sponsors must meet their Foreign National visitor at the Visitor Control Center.

2.5.2. Non US citizens will not be issued an Installation Access Card for longer than their Work

Permit Visa is valid.

2.6. Those contractors working under the AF Industrial Security program will provide an EAL to the Visitor Control Center.

2.6.1. Those contractors under the AF Industrial Security program requiring access to the AF computer network may be issued a Common Access Card (CAC) in lieu of the normal contractor visitor pass.

2.6.2. Those contractors under the AF Industrial Security program who have not been issued a

CAC will be issued a contractor visitor pass if they will be on the installation less than 30 days.

These Contractors will be issued an Installation Access Pass if they will be on the installation longer than 30 days.

2.6.3. Those contractors under the AF Industrial Security Program who maintain an active

DoD security clearance shall provide a Joint Personnel Adjudication System (JPAS) printout in lieu of the required background checks.

2.6.4. Installation Access Cards or temporary visitor / vehicle passes are issued for a specific purpose. It is not intended to allow unrestricted installation access and is to be used only when access is required for the stated purpose. Access Cards are the property of the government and must be returned to the issuing office when no longer authorized (termination, retirement, end of contract, expired, etc) or required. The misuse of an Access Card or a temporary pass may be cause for confiscation and barment from the installation. All visitors and contractors will be advised that the acceptance of an Access Card and or temporary pass will be considered implied consent to inspect passenger(s) and vehicle at any time while on the installation. When an

Access Card, visitor or vehicle pass has expired, renewal is not automatic. The sponsor or requesting individual must resubmit required information.

3. Contractor Vehicle Passes for Entry to JB MDL.

3.1. Contractor vehicle passes will be issued at the Visitor Control Center or Checkpoint 9.

3.2. All vehicles and drivers must have the following documentation prior to being granted access to JB MDL:

3.2.1. Valid state driver's license with photo.

3.2.1.1. Valid state driver’s license without photo with another government/state issued form of identification with photo .

3.2.2. Valid vehicle insurance.

3.2.3. Valid vehicle registration.

3.2.4. Bill of Lading (if available).

3.2.5. A JB MDL point of contact with a phone number.

3.3. Contractors will be issued AF Form 75, Vehicle Pass for entry to JB MDL provided the required documentation listed in 3.2 is valid.

3.4. Contractor vehicle passes will be updated annually at the Visitor Control Center or

Checkpoint 9 for contracts lasting over 1 year.

3.5. Contractor vehicle passes will be issued for the duration of the contract or 1-year, whichever is less.

3.6. Commercial vehicles identified in Appendix * and issued a Vehicle Pass must enter the installation through Checkpoint 9.

4. Contractor, Commercial and Oversized Vehicles.

4.1. All contractor, commercial and oversized vehicles must enter JB MDL Main Base through

Checkpoint-9 located on Saylor’s Pond Road.

4.1.1. All contractor, commercial and oversized vehicles must enter JB MDL Lakehurst through the Commercial Vehicle Inspection (CVI) gate located on CR 547.

4.2. The following are considered “commercial and oversized” vehicles at JB MDL and these vehicles can only enter the installation IAW paragraph 4.1., above.

4.2.1. All vehicles registered and licensed for commercial purposes with “commercial” license plates, regardless of state of issue.

4.2.2. All vehicles, regardless of type, license plate, or size, having more than two (2) axles.

4.2.3. All vehicles used to carry tools, machinery, equipment, or other commercial related equipment onto the installation.

4.2.4. All vehicles displaying a commercial plaque, logo or emblem carrying tools, machinery, equipment, or other commercial related equipment onto the installation.

4.2.5. Pick-up trucks which have not been equipped with storage containers and are not loaded with material in the bed of truck may enter JB MDL through any gate.

5. Contractor vehicle and personnel processing requirements

5.1. Checkpoint - 9 is open for personnel and vehicle processing from 0600-1600 hours

Monday through Friday and 0600-1400 hours Saturday, Closed on Sunday and Holidays.

5.1.1. Contractor/Commercial vehicles requesting JB MDL Main Base entry from 1600-

0600 will not be allowed entry. Unusual circumstances will be handled on a case by case basis.

Contact the Base Defense Operations Center (BDOC) at (609) 754-2001/2002.

5.2. Lakehurst CVI is open for personnel and vehicle processing from 0700-1600 hours

Monday through Friday.

5.2.1. Contractor/Commercial vehicles requesting JB MDL Lakehurst entry from 1600- 0700 or on weekends must be coordinated with the Lakehurst BDOC at (732) 323-4000.

6. Subcontractors.

6.1. All subcontractors are required to follow the same instructions listed above for their subcontractor personnel.

6.2. Contractors with an immediate access requirement for a short-term subcontractor must coordinate with their Contracting Officer prior to authorization of access without following the normal procedures.

6.3. Short term Subcontractors will be issued a pass not to exceed 1 week.

7. Contractors working in USAF Restricted Areas will comply with the following:

7.1. All contractors meeting the standard of visitor groups IAW AFI 31-501 will be issued line badges for working on the flight line and restricted areas. Those contractors must be working 90 or more consecutive days. All other contractors will require escort.

7.2. Each individual contractor (person) will be required to complete a Standard Form 85P -

Questionnaire for Public Trust Position before accessing the Restricted Area. This is an investigation to determine the trustworthiness of the individual requiring access to the Restricted

Area. This is not the same type of investigation as the NJ or other state background checks required to be conducted to access JB MDL.

7.2.1. Each individual will work with the unit security manager the contractor is supporting to complete the SF 85P.

7.2.2. Upon completion, the contractor will submit to the unit security manager for review.

7.2.2.1. If the 85P package contains errors, the individual will work with the security manager to correct.

7.2.2.2. If unable to correct, the individual will not be allowed access to the restricted area and may be asked to leave the installation.

7.2.3. If the SF 85P package contains no errors, the unit security manager will complete an AF

Form 2586 - Unescorted Entry Authorization Certificate for accessing the restricted area.

7.3. The unit security manager will make an appointment with 87th ABW/IPP Personnel

Security office for contractor processing and turn-in AF Form 2586.

7.3.1. The contractor will meet 87th ABW/IPP personnel and submit the completed SF 85P.

87th ABW/IPP will review SF 85P for accuracy and completion.

7.3.1.1. If the 85P package contains errors, the individual will work with the personnel security office to correct.

7.3.1.2. If unable to correct, the individual will not be allowed access to the restricted area and may be asked to leave the installation.

7.3.1.3. If no issues with 85P, the 87th SFS Reports and Analysis will conduct a local files check on the individual.

7.3.2. Upon local files check completion (no issues), contractor will be directed to the Pass &

Registration (Bldg 1738) where a restricted area badge can be issued on an interim basis based on submission of the 2586 to S-5B.

7.3.2.1. S-5B will review AF Form 2586 for accuracy and completion.

7.3.2.2. If there are no errors, then an AF Form 1199 - Restricted Area Badge will be produced for the contractor.

7.3.2.3. If there are errors on the AF Form 2586, the contractor will be directed to return to the unit security manager for re-accomplishment of the form.

7.4. If potential disqualifying information is discovered the file is forwarded to the 87th ABW

IPP office. The IPP office will coordinate with the unit and appropriate wing to determine an appropriate status for the contractor. If the determination is unfavorable the IPP office will notify the 87th SFS and unescorted entry privileges to restricted areas and the flightline will be withdrawn automatically.

7.5. Any work on or near the flightline will be coordinated through the JB MDL Installation

Constable located in bldg 1738.

7.5.1. The Installation Constable will verify the need to access the restricted area and determine if a Free Zone can be established.

8. Flightline Driving.

8.1. Only authorized contracted or privately owned vehicles with colored cones/placards are authorized on the flightline and/or flightline road unless driving a government vehicle or under authorized escort.

8.2. Contractor personnel who are authorized to drive on the flightline will be issued a colored cone/placard from Airfield Management.

8.2.1. Cones/placards must be visible during operations of the vehicle when driving on the flightline and when parked on the flightline.

8.2.3. The cone/placard must be secured…