Chapel Retreat (23-25 August) Combo 1.docx

Combined Synopsis Solicitation:Reset Form

Chapel Retreat (23-25 August 2024)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; submissions are being requested and a written solicitation will not be issued.

(ii) The Solicitation Number is: FA4460-24-Q-0242

(iii) The solicitation document and incorporated provisions and clauses are those in effect through the following:

Federal Acquisition Circular (FAC): 2024-05 DFARS Publication Notice (DPN): 20240425 22-May-24 25-Apr-24 Air Force Federal Acquisition Circular (AFAC): 20240612 12-Jun-24

(iv) NAICS code: 721110 Size Standard: 40.0 Millio

The corresponding index entry is:

This is a(n) 100% small business set aside.

(v) Please see attached Pricing Schedule for a list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable).

Hotels (except Casino Hotels) and Motels

(vi) Description of the Requirement:

This is A Firm Fixed Price contract for a resiliency event for active-duty military members and their families by offering overnight couple enrichment in a resort within walking distance of the Hot Spring Convention Center. Sleeping room accommodations, two-day conference space, food and beverage, and hotel services are required. The dates must be from 23-25 August 2024

1. Description of Services. The dates must be from 23-25 August 2024. 1. The contractor is responsible for supplying lodging of a AAA 3-diamond rating or higher (or equivalent rating system). The resort facility must accommodate 130 individuals with in-house breakfast, lunch, and dinner catering options. The meals must be buffet-type for children, plated for adults, and served separately from the general public. Meals must be served by hotel staff. The location must include two conference spaces accommodating our people with snacks, sweet tea, and water for Saturday morning, Saturday afternoon, and Sunday morning. The resort facility must accommodate 35 rooms for Friday and Saturday night. Families attending will do late checkout on Sunday. The site must be within walking distance of the Hot Spring Convention Center. The contractor shall provide childcare by a licensed provider for 19AW/HC children during all session times: Saturday, 24 August 2024, 0845 - 1245, 1800 - 2215. Childcare providers must be licensed within the state where services are provided. If alternative dates are required IAW paragraph 8, adjust childcare dates to reflect the weekend required.

2. For further information read the Performance of work statement.

(vii) Period of Performance or Delivery Date can be found on the Pricing Schedule.

The FOB point is:Destination

Place of Performance ---or--- Little Rock Air Force Base

Delivery Address

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items September 2023 is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to any addendum provided via attachment to this Solicitation, all terms and conditions of FAR 52.212-1 remain in effect.11/1/2021

(ix) FAR 52.212-2 Evaluation -- Commercial Items this provision has been tailored to this procurement and is provided via attachment to this Solicitation.

(x) Each offeror shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications--Commercial Items are updated at www.sam.gov. Failure to obtain SAM registration MAY result in submissions not being considered for award.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items is hereby incorporated by reference, with the same force and effect as if it were given in full text.May 2024 November 2023 May 2024

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items is hereby incorporated by reference, with the same force and effect as if it were given in full text. All provisions and clauses can be found in the Attachments.

(xiii) If any warranties are required beyond those customarily provided on a procurement of this nature, they will be specifically mentioned in the Pricing Schedule located within the Attachments.(xiv) Defense Priorities and Allocations System (DPAS):

N/A

(xv) Questions are due by:

July 25, 2024

4:00 PM CT

Offers are due: July 25, 2024

This requirement4:00

PM

CT

does does not have a site visit. If the opportunity to inspect the site before award is afforded to industry, the instructions for attending the site visit will be located below.

(xvi) The POC for this solicitation is listed below, all responses, questions and submissions shall be sent to the designee listed below:

POC Name: POC email:arrunh.boeger.1@us.af.mil Arrunh S. Boeger 662-434-7270

19th CONS/PKA POC Mailing Address: 642 Thomas Avenue Little Rock AFB, AR 72099-4971 POC phone:

List of Attachments:

X X X X Attachment Number Name of Attachment Pages Attachment Date Performance of Work Statement 17-Jul-24 Wage Determination 17-Jul-24 Clauses 17-Jul-24 52.212-1 & 2 Addendum 17-Jul-24

Add Row

Print Form

Pricing Schedule

X X X X X X X X Line Item Description

QTY

UI

Unit Price Extended Price Rooms for Friday Night

EA

Rooms for Saturday Night

Food for Saturday Southern Breakfast Buffet

Food for Saturday Hot Lunch

Food for Saturday Children's Buffet Lunch

Food for Sunday Breakfast

Confrence Room Rental for Two Days

Childcare

Add Row

Total Price

Business Size (select all that apply): Small Large Woman-Owned Veteran-Owned Other

Delivery Date or Period of Performance:

Yes No Unsure

Printed Name

Title

Signature

Date

NOTE: The individual signing must have signatory authority for this Entity; signature constitutes agreement to all terms and conditions contained within this solicitation.

image5.png image6.png image7.png image8.png image9.png image10.png image11.png image12.png image13.png image14.png image15.png image16.png image17.png image18.png image19.png image20.png image1.png image2.png image3.png image4.png