Questions and Answeres for 314th Marriage Retreat Solicitation FA446024Q0219.pdf
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- Attached to
- 314 Marriage Retreat(May 10-12 FY24)
- Solicitation number
- FA446024Q0219
About this file
This document contains the Questions and Answers for the 314th Marriage Retreat Solicitation FA446024Q0219. The key details are:
The solicitation is for a firm fixed price contract to provide a resiliency event for active-duty military members and their families, including overnight couple enrichment at a resort within walking distance of the Hot Spring Convention Center. The dates are May 10-12, 2024, and the resort must accommodate 17 rooms, with 10 rooms for 6 individuals and 7 rooms for 4 individuals. Conference space, dining, and amenities such as audio/visual, speaker system, group painting, couple massages, and free parking are required. This is a new requirement with no incumbent. The Q&A covers details on room configurations, parking, tax exemption, and specifics on the painting and dining requirements. No per diem is available for lodging and meals.
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Ques ons and answers For 314th Marriage Retreat Solicita on FA446024Q0219
1). The (17) rooms. Do you know if they need to be 1 Bed or 2?
‐ We request a room that can sleep 4 to 6 people, including parents and children.
2). Is there an es mate of how many parking spaces are needed?
‐ The hotels in our radius have free parking for guests.
3). Will a tax‐exempt form be provided?
‐ No, tax‐exemp on form will not be provided.
4). Is there a current awardee for this contract or is it a new requirement?
‐This is a new requirement; no awardee has been chosen yet.
5). To confirm, you are looking for 10 rooms that can fit 6 guests and 7 rooms that can fit 4 guests. Are rollout beds and pullout sofas acceptable to fulfill this need?
‐ All hotels have a set up by law for the amount of people that can sleep in their rooms.
6). Is "CLIN 0013 Paint with a Twist" an ac vity? If so, and the hotel/resort doesn't provide this op on, what would be a suitable alterna ve?"
‐ A company named Paint with a Twist will travel to our loca on to provide the service.
7). The SOW states that the hotel/resort must be within walking distance from the Hot Spring
Conven on Center. Given that there are only two hotels within walking distance from the Conven on
Center that meet the requirements, is there flexibility with expanding the radius?
‐ No
8.) Is lodging and meals subject to per diem?
‐ No
9). We would like to know if this is a brand‐new contract OR if there is (was) an incumbent performing these services.
‐This is a brand‐new contract not a recurring service contract.
10). Does the 64 persons include the 30 children, or are the children separate? Making it 94 individuals and not including the Religious Support Team.
‐ Yes, the children are included within the 64 persons.
11). The contract men oned a Religious Support Team for the kids, Will my company be providing toys and any other needs for the kids and Religious Support Team for the dura on of the stay?
‐No
12). Could you please go more into detail for the requirements to sa sfy the "Paint with a twist" category?
‐ A company named Paint with a Twist will travel to our loca on to provide the service.
13). Are there any required items for the "Steakhouse dinner" for side dishes? Example:
Mashed potatoes, Broccoli etc.
‐ Open
14). What are the required items for the "Southern Breakfast Buffet"?
‐ The hotels within our radius offer a variety of breakfasts with many op ons.
15). Do the in‐house couple massages have to be available at any me or can the me slots be scheduled throughout the dura on of the trip?
‐ There is a schedule that includes teaching and other ac vi es that everyone must par cipate in, the message schedule cannot cover the en re event.
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