Answers to questions for Solicitation FA441924Q0026.docx

Answers to questions for Solicitation FA441924Q0026 M&FRC Front Desk Receptionist:

1. Is this a new requirement?

No, this is not a new requirement. The current contract number FA441919PA025 with an awarded value of $ 177,792.

2. Is there an incumbent?

Yes. The incumbent contractor is:

FAR Government

800 CORPORATE DR, STE 305

STAFFORD, VA 22554

The work is currently being performed by:

Jennifer “KARA” Starkweather Phone: 214-876-6585 Email: Kara.starkweather.1@gmail.com

3. Is the number of employees requested in this RFP the same as the number of employees being requested under the current Incumbent contract?

Yes. This is a position for one employee.

4. Is the Labors hours requested in this RFP the same as the labor hours requested under the current Incumbent contract?

Yes.

5. What is the period of performance?

This is a Base + 4 Option Year contract with the base year POP of 1 MAY 2024 – 30 APRIL 2025

6. Is this a remote position?

No. This is not a remote position. The place of performance is Altus AFB, OK.

7. Please confirm is this contract is Non Personal Services Contract or Personal Services Contract?

This is a Non Personal Services contract.

8. Does the candidate for this position need to be a US Citizen? Will there be a citizenship requirement for this role?

The candidate for this position must be able to pass a background check and obtain access to a military installation.

9. Does the contractor employee(s) need to travel to attend training/seminar overseas? If so, who will cover the cost(s)? How many days the training will be (e.g. how many days in a year)?

No overseas training is required for this position.

10. Is the resume due at submission?

Yes. To be deemed technically acceptable, a resume must be included with the submission.

11. Section 2.4 states that in the event of an absence, the invoiced amount shall reflect the absence accordingly and that payment shall be made for actual hours worked and/or Federal Holidays and Wing Family/Down Days. As this effort appears to be a Firm Fixed Price contract where the annual price is divided into 12 equal amounts for each month, this requirement for payment according to hours worked is in conflict with a Firm Fixed Price Monthly amount. Please deconflict by either removing the content of section 2.4 or by changing the Combined Synopsis Solicitation document to reflect Units as HRS and Quantity of 2000 per CLIN for a Firm Fixed Price Labor Hour type effort. The latter reflects the most advantageous to the government ensuring the government only pays for actual work it receives.

This is a firm fixed price contract, but you will only be paid for the hours the employee works.

12. *Section 5.1 states that the submitted resume in proposal submission will include work related references from individual proposed candidates. Personnel references are only used in hiring decisions between employer-employee relationships. This inclusion would imply that this is a Personal Services Contract as defined under FAR 37.104. If this is meant to be a Personal Services Contract, please include language associated in order that industry understands the implications associated with a Personal Services Contract or remove the requirement for personnel references to deconflict that the government does not intend to be involved in the administration of the hiring process as this will then be a Nonpersonal Services Contract and that resumes with no references should be sufficient for determining the vendor's ability to staff to the requirements of the solicitation.

This is a Non Personal Services contract. A resume must be included to determine that an acceptable candidate can be provided as a part of determining technical acceptability. Personal References will not be required and the PWS has been updated to reflect this change.

13. With the inclusion of Attachment 2 - Wage Determination Revision No 23.pdf, it is assumed that Service Contract Labor Standards apply to the solicitation, however relevant FAR clauses were not listed in the Solicitation Document. Please include FAR 52.222-41 Service Contract Labor Standards as well as FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) as well as FAR 52.222-62 Paid Sick Leave Under Executive Order 13706.

The clauses and provisions have been updated to include FAR 52.222-41, FAR 52.222-43 and FAR 52.222-62

14. Column A has two rows, Sick Leave (hours) (Rows 7,8) and Vacation (hours) (Rows 23,24) that are notated as dollar amounts in the 5 Periods of Performance columns, while the row notation is for hours. Can the government please provide clarification by removing the dollars designation in columns B through K as it known that the rate for sick leave or vacation leave is identical to the labor hourly rate provided in rows 4,5. These should be changed from a dollar figure to just a number so the vendor can show how many annual hours the vendor plans to provide to the employee. The formula will also need to be adjusted as well.

Attachment 6 – Compensation Plan has been adjusted.

Sick leave and Vacation should be calculated by:

That amount should be entered into the Compensation Plan under the Sick Leave or Vacation rows.

15. What is occupation code that should be applied to this position?

There is no defined occupation code that should be applied to this position. Your company can select a code from Attachment 2 – Wage Determination that most closely identifies the work being performed.

16. Besides the 88 hours provided for Federal Holidays, what are the other hours being offered, which total 1,920 hours annually (as noted on Attachment 6, Compensation sheet) vs. 2,080 hours annually for one FTE? 2080 – 88 = 1992 hours 1992 – 1920 = 72 hours What constitutes these 72 hours?

The total number of hours that this contract will provide is 1920 hours.

17. Is this position classified as an SCA Contract? If yes, which Health and Welfare category is to be used? $4.98 or $4.57 an hour?

Yes, this is a SCA Contract. The Wage Determination has been attached.

18. What is the GS equivalency for this contractor position?

This is not a GS position. If your company would like to view the General Schedule, it can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/2024/general-schedule)

19. Should the entries for Social Security, Medicare, FUTA, and SUTA be entered as an annual amount to take into account annual contribution caps?

These entries are entered as an annual amount using Attachment 6 – Compensation Plan.

20. The instruction for the volume is unclear. Is the government asking for the proposed person resume and attachment 6 only? or should there also be an attached technical narrative?

Regarding Attachment 4 Volume II Technical, the government is asking for the resume of the qualified employee and Attachment 6 – Compensation Plan.

21. Is page 3 of the Combined Synopsis/Solicitation the only required document of Volume I, or should the offer also provide a narrative clarification?

Regarding Attachment 4 – Volume I, the only required document is page 3 of the Combined Synopsis/Solicitation.

22. What is defined as Fringe Benefits?

Fringe Benefits are at your discretion.

23. Do you anticipate the due date will change since that only allows 7 days for review?

No. There is no anticipated change in due date.

24. What formula do we use to calculate Social Security Tax in Altus, OK, without knowing consultants Tax Exemptions?

This is at your discretion.

25. What formula do we use for Medicare, FUTA, SUTA?

This is at your discretion.

26. "The Contractor shall submit, at a minimum, the resume with at least two work-related references. References cannot be from family members or friends. Since contract award will be based in part on personal qualifications; the Contractor must provide (prior to placement) M&FRC and the Contracting Squadron with the replacement employee’s resume to ensure the substitute is equally qualified."

While we understand the requirement for submitting resume as mentioned in the Instruction to Offerors, the directive regarding the submission of the replacement employee's resume prior to placement is somewhat unclear. Could you kindly provide further clarification on this aspect?

For clarification, the word ‘replacement’ has been removed from the Attachment 1 – PWS section 5.1. The resume of qualified employee (which could include the incumbent) must be submitted prior to placement.

27. Are the 3 Volumes to be submitted as 3 separate files or 1 combined file in 3 parts?

There are no requirements on how the files are submitted as long as all required documentation is received.

28. Why is this solicitation being released at this time?

This solicitation is being released at this time because the current contract is coming to an end. We still have a need for this position.

29. Will you be submitting an E98 to have the position of M&C Front Desk Administrator added to the wage determination sheet? What will be the federally established hourly wage under the service contract act?

No, an E98 will not be submitted.

30. Is there a specific format such as font style and size the government would like us to use?

There is no specific format or font style required. Please keep in mind that only complete submissions will be evaluated (refer to the Attachment 4- Instructions to Offerors to ensure that your submission contains all required documents).

31. How many pages are allowed for the Technical Volume? Does the Technical Volume only consist of the Total Compensation Plan and Resume or should anything else be included?

Per Attachment 4 – Instructions to Offerors, the Technical Volume must contain the Total Compensation Plan and Resume. There are no page limits.