FA441825Q0031_RFQ_PCB and TCLP Analysis_20250730.pdf

COMBINED SYNOPSIS/SOLICITATION

FY25 NPTU PCB and TCLP Analysis

JOINT BASE CHARLESTON (JB CHS), SC

(i) This is a combined synopsis/solicitation for the acquisition of commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; a written solicitation will not be issued.

(ii) The Request for Quotation (RFQ) number FA441825Q0031 shall be used to reference any written quote provided under this RFQ

(iii) This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 June 11, 2025, and the Defense Federal Acquisition Regulation Supplement (DFARS) Change Notice effective 17 January 2025.

(iv) This acquisition is being conducted on an unrestricted basis. The North American Industry Classification System (NAICS) code for this project is 541380 with a size standard of $19 Million.

(v) Contractors shall submit pricing as shown in Attachment No. 1 – RFQ FA441825Q0031. Each Period of Performance will consist of one CLIN with the unit of measure “lot” and the quantity “1”. The unit price of each type of test will be included in the CLIN description.

(vi) The Contractor shall provide analytical testing of Polychlorinated Biphenyls (PCB) and Toxicity Characteristic Leaching Procedure Metals (TCLP) in accordance with Attachment No. 2, PCB and TCLP Analysis Statement of Work, dated 02 May 2025. The location of contract performance is Joint Base Charleston – Weapon Station, South Carolina. Laboratories providing environmental testing services to Navy programs shall be accredited for each applicable test method being provided per OPNAV M5090.1, dated 10 Jan 2014. Laboratories must be certified by the National Environmental Laboratory Accreditation Program (NELAP) or approved equivalent certification IAW OPNAV M5090.1. Certification must be provided with the contractor’s quote. Laboratories must be capable of performing all the required tests within the indicated turn-around time. Testing is required on an as-needed basis.

Quantities indicated in the Test Matrix (SOW) are estimates and not all levels of testing will be completed for each sample.

(vii) Tests must be completed in accordance with the time frames stated in Attachment No. 2, PCB Analysis SOW Matrix. The period of performance is one (1) base year of 12 months plus four (4) options of 12 months each.

Base period: 1 Oct 2025 – 30 Sep 2026 1st Option: 1 Oct 2026 – 30 Sep 2027 2nd Option: 1 Oct 2027 – 30 Sep 2028 3rd Option: 1 Oct 2028 – 30 Sep 2029 4th Option: 1 Oct 2029 – 30 Sep 2030

(viii) FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition with the following Addenda:

The NAICS code and small business size standard for this acquisition appear in item (iv) above.

Submission of Quotes: Submit quotes by email to Leo Lachapelle, leo.lachapelle.2@us.af.mi and Matthew Michel, matthew.michel@us.af.mil. We must receive your quote by 4:00 PM EST on 15 August 2025. We will not consider any quote that we receive after this deadline, unless we receive it before award is made, and by considering it we will not delay our acquisition. Quotes must be submitted using Attachment No. 1 – RFQ FA441825Q0031. Submit the following information with your quote:

1. Pricing for all CLINS identified in Attachment No. 1 – RFQ FA441825Q0030

2. Proof of National Environmental Laboratory Accreditation Program (NELAP) certification or approved equivalent certification IAW OPNAV M5090.1.

mailto:leo.lachapelle.2@us.af.mi mailto:matthew.michel@us.af.mil

3. A list of past performance references to current or former customers who will attest to the quality of your service within the past three (3) years including (i) customer name, (ii) customer address, (iii) contract or purchase order numbers, (iv) persons to contact, (v) telephone numbers, and (vi) email address.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at the time of the award.

(ix) FAR Provision 52.212-2, Evaluation -- Commercial Products and Commercial Services applies to this acquisition with the following Addenda:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotes, listed in order of importance:

1. Price

2. Technical Acceptability

3. Past Performance

(c) Price - The Government will evaluate quotes by adding the total price of all option CLINs for all options to the total price for the base requirement to determine the total evaluated price (Base + 4 option years). Quotes will then be ranked from the lowest to highest based on total evaluated price.

The Government reserves the right to determine a quote is unacceptable if the option pricing is found to be significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) Technical Acceptability -Following the price evaluation, the Government will begin assessing technical acceptability, starting with the lowest-priced quote. The Government will review the submitted Proof of National Environmental Laboratory Accreditation Program certification for validity and currency. If the lowest priced vendor’s NELAP certification is valid and current (i.e., technically acceptable), the evaluation will continue with a review of that vendor’s past performance.

If the lowest priced vendor is found technically unacceptable, the Government will evaluate the next lowest priced vendor, and so on, until a vendor is determined to be technically acceptable, or all vendors have been evaluated.

(e) Past Performance - Once technical acceptability is confirmed, the Government will begin evaluating past performance, starting with the lowest priced technically acceptable vendor. Evaluation of the vendor’s past performance is subjective and will result in a rating of Substantial, Satisfactory, Neutral, Limited, or No Confidence (see table below). Vendors without recent and relevant past performance relating to this requirement will receive a rating of Neutral Confidence.

Rating Description Substantial Confidence

Based on the vendor’s recent/relevant performance record, the Government has a high expectation the vendor will successfully perform the requirement.

Satisfactory Confidence

Based on the vendor’s recent/relevant performance record, the Government has a reasonable expectation the vendor will successfully perform the https://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445 requirement.

Neutral Confidence

No recent/relevant performance record is available or the vendor’s performance record is so sparse, no meaningful confidence assessment rating can be reasonably assigned. The vendor may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the vendor’s recent/relevant performance record, the Government has a low expectation the vendor will successfully perform the requirement.

No Confidence Based on the vendor’s recent/relevant performance record, the Government has no expectation the vendor will successfully perform the requirement.

The Government will evaluate past performance for recency and relevancy. Recency is defined as performance of similar services within the past three (3) years from the RFQ. Relevancy is defined as performance of similar services of the same magnitude and scope as those described in the RFQ’s Statement of Work.

(f) If the lowest priced quote is determined to be technically acceptable (i.e., the submitted National Environmental Laboratory Accreditation Program (NELAP) certification is valid and current) and receives a Substantial Performance Confidence rating, that quote represents the best value, and an award will be made to that vendor without further consideration of other quotes. If the lowest priced quote is either technically unacceptable or does not receive a Substantial Confidence rating, the Government will proceed to evaluate the next lowest priced quote in the same manner. This process will continue until a vendor is identified who meets the requirements for technical acceptability and receives a Substantial Confidence rating or all vendors are evaluated. The Government will then determine whether the lowest priced of the quotations having the highest past performance rating represents the best value when compared to any lower priced quotation. The Government reserves the right to award to an other than Substantial Performance Confidence Rated vendor and reserves the right to award to other than the lowest priced vendor.

(g) Vendors are encouraged to submit quotes that reflect their best terms, as the Government intends to award a contract without interchanges. However, the Government reserves the right to conduct interchanges with one, some, all, or none of the vendors if it is determined to be in the Government’s best interest.

(End of Provision)

(x) The clause FAR 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services applies to this acquisition.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(xi) The Contracting Officer has determined the additional provisions and clauses included below apply to this acquisition.

(xii) This is not a Defense Priorities and Allocations System (DPAS) rated acquisition.

(xiii) Vendors may contact Leo Lachapelle, leo.lachapelle.2@us.af.mil, 843-963-3706 and/or Matt Michel, matthew.michel@us.af.mil for information regarding this solicitation.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946 mailto:leo.lachapelle.2@us.af.mil mailto:matthew.michel@us.af.mil

Clauses included by full text:

• DAFFARS 5352.201-9101, AMC Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

The full text of these clauses and provisions may be assessed electronically at the website: acquisition.gov.

NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL REMAIN PART

OF THE CONTRACT FILE.

Attachments: (2)

1. Request for Quote for PCB and TCLP Analysis

2. Statement of Work for PCB and TCLP Analysis

3. FAR and DFARS Clauses and Provisions

4. SCLS Wage Determination