Section C-H - Fire Alarm FY20 PWS.pdf

C.1. INTRODUCTION

The purpose of this requirement is to seek out contractor commercial services to perform Inspection, Testing, and Maintenance (ITM) and Repairs of Fire Protection Services for all facilities by certified technicians located within Joint Base Charleston (JBC), South Carolina jurisdiction in accordance with (IAW) industry and safety standards, regulations and manufacturers prescribed directions and warranties.

C.1.1. Vision and Mission Ensure all system are operational as its intended manufacture designed with minimum disruptions in mission requirements.

C.1.2. Scope of Work The total number of facility associated with this requirement are 398. The facilities are located at 4 geographical separated locations; 163 at JBC Air Base, 221 at JBC Weapon Station, 13 at Charleston Naval Shipyard, and 1 facility at North Auxiliary Airfield. See Section J - Exhibit 1 for a list of all facilities, systems and equipment. Construction work is not authorized for this requirement. Service call repairs shall only be accomplished on JBC – WS. Historically, there have been approximately 2180 service calls between the span of June 2013 to Aug 2019. The service call priority was 39 Emergency, 239 Urgent, and 1903 Routine.

C.2. PERFORMANCE REQUIREMENT

C.2.1. Inspection, Testing, Maintenance and Service Call Repairs The contractor shall ensure all fire protection and suppression systems are available at all times, except for scheduled maintenance downtime or periodical unscheduled repairs

C.2.1.1. Inspection, Testing, Maintenance The contractor shall perform schedule ITM and assure all maintenance parts are available for all listed systems.

Performance Standards

a) Quality:

(1) Sufficient parts are available on-hand AQL: 99% of the time

(2) Complete and document all prescribed maintenance

AQL: 99% of the time

(3). Thorough clean-up of site after maintenance

b) Schedule:

(1) Downtime for required schedule maintenance is met.

c) Business Management:

(1) Performed by trained or qualified craftsperson.

AQL: 100% of the time (2). Provide notification to COR, Fire Department, and Base Security dispatch AQL: Within 30 minute prior to scheduled services

(3). Provide advance notification to COR, of all equipment shutdown that will exceed 30 minutes.

AQL: Within 72 hours prior, to schedule shutdown

d) Compliance:

(1) Completed IAW regulations and manufacturers prescribed directions.

(2) Parts provided IAW OEM prescribed directions

AQL: 99%

Deliverables A001 – ITM Schedule/Log A002 – ITM After-Action Reports A003 - Training & Certification Records

C.2.1.2. Service Calls The contractor shall provide on-call service calls and the necessary replacement parts as required.

Performance Standards

a) Quality:

(1) Identifies, correct, and documents all service call deficiencies

(2) Sufficient parts are available

AQL:

i. 99% for all service calls under $1,000.

ii. Within two weeks for all service calls over $1,000.

(3) Thorough clean-up of site after completion of all service call

b) Schedule:

(1) Mean time to repair once materials are received

AQL:

i. Emergency calls: On-site until complete or downgraded to urgent or routine priority.

ii. Urgent calls within 5 days

iii. Routine calls within 14 days. Any request for extension must be communicated in writing to the COR and shall not exceed 30 days

c) Business Management:

(1) Mean time to respond with written repair estimates

AQL:

i. Emergency calls: within 2 hours

ii. Routine/Urgent call: within 4 days

(2). Provide notification to COR, Fire Department, and Base Security dispatch AQL: Within 30 minute prior to scheduled services

(3). Provide advance notification to COR, of all equipment shutdown that will exceed 30 minutes.

AQL: Within 72 hours prior, to schedule shutdown

(4). Provide status reporting upon request

AQL:

i. Within 4 hours during normal work hours

ii. Within 24 hours after hours

(5) Performed by trained or qualified craftsperson.

AQL: 100% of the time

d) Compliance:

(1) Complete repairs IAW regulations and manufacturers prescribed directions

(2) Parts provided IAW OEM prescribed directions

Deliverables A003 – Training & Certification Records A004 – Service Call Repair Estimate A005 – Service Call After-Action Report A006 – Service Calls IUID Registry

C.3. REFERENCES, ACRONYMS, TERMS AND DEFINITIONS

C.3.1. References All inspection, testing, maintenance and repair work performed by the contractor shall conform to the latest editions of the following specifications and standards and all manufacturer’s recommendations, instructions and warranty requirements. UCF standards shall take precedent over NFPA standards unless stated otherwise within the PWS.

AFMAN91-203, Air Force Occupational Safety, Fire, and Health Standards Air Force Instruction 32-10141, Planning and Programming Fire Safety Deficiency Correction Projects https://static.e-publishing.af.mil/production/1/af_se/publication/afman91-203/afman91-203.pdf

29 CFR 1910.159 – 163, Fixed Fire Suppression Equipment 29 CFR 1910.164 – 165, Other Fire Detection Systems UFC 3-600-01, Fire Protection Engineering For Facilities UFC 3-601-02, Operation and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems NFPA 11, Standard for Low-, Medium-, and High-Expansion Foam NFPA 12, Standard on Carbon Dioxide Extinguishing Systems NFPA 13, Standard for the Installation of Sprinkler Systems NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems NFPA 72®, National Fire Alarm and Signaling Code NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems PIEE, Procurement Integrated Enterprise Environment

C.3.2. Acronyms AB—Air Base AFFARS—AF Federal Acquisition Regulation Supplement AFMAN—Air Force Manual AQL—Acceptable Quality Levels CAR—Corrective Action Report CO—Contracting Officer COR—Contracting Officer’s Representative CPARS—Contractor Performance Assessment Reporting System DFARS—Defense Federal Acquisition Regulation Supplement FAR—Federal Acquisition Regulation ITM— Inspection, Testing, and Maintenance NPTU—Nuclear Power Training Unit NIWC—Naval Information Warfare Center Non-RPIE—Non-Real Property Installed Equipment O&M—Operations & Maintenance Funds OEM— Original Equipment Manufacturer PWS—Performance Work Statement PIEE—Procurement Integrated Enterprise Environment QAPC—Quality Assurance Program Coordinator QASP—Quality Assurance Surveillance Plan RPIE—Real Property Installed Equipment TWCF—Transportation Working Capital Fund WAWF—Wide Area Work Flow WS—Weapon Station

C.3.3. Terms and Definitions

C.3.3.1. Construction IAW DFARS 222.402-70(d), individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate https://www.ecfr.gov/cgi-bin/text-idx?SID=10cea9868cf7b2fef1bdfb88828b058d&mc=true&node=sp29.5.1910.l&rgn=div6#sg29.5.1910_1158.sg2 https://www.ecfr.gov/cgi-bin/text-idx?SID=10cea9868cf7b2fef1bdfb88828b058d&mc=true&node=sp29.5.1910.l&rgn=div6#sg29.5.1910_1163.sg3 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-600-01 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-601-02 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=11 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=12 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=13 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=2001 https://wawf.eb.mil/xhtml/unauth/home/login.xhtml

Requirements. No construction repairs are authorized for this requirement. Requirement that exceed these amounts will be issued as a separate contract/order in which the contractor may participate.

C.3.3.2. Consumable Parts “Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: fluids, oil, grease, belts, filters, hoses, or other consumables.

C.3.3.3. Contract Administrator The person working within a contracting office that administers or manages the official contract file or portions delegated thereof. This person may also be a CO.

C.3.3.4. Contracting Officer The warranted official with the authority to enter into, administer and/or terminate contracts and make related determinations and findings. The term includes certain authorized personnel acting within the limits of the authority delegated by the Contracting officer. Throughout this contract, the term CO will be used to refer to the Contracting Officer.

C.3.3.5. Contracting Officer’s Representative An individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

C.3.3.6. Contractor The term Contractor refers to both the prime Contractor and subcontractors (also referred throughout the text as “the Contractor” to the company or firm awarded this contract. The prime Contractor shall ensure that subcontractors comply with the requirements of this contract.

C.3.3.6.1. Contractor Management Management includes, but is not limited, to: planning, scheduling, cost accounting, report preparation, and quality control. The Contractor shall continuously maintain an adequate staff with the necessary management expertise to assure performance objectives and standards are met.

C.3.3.6.2. Training & Certification Records Craftsperson shall meet the state (in which the installation is located) (or local, if delegated authority by the state) qualification and licensing requirements. Craftsperson shall also possess a general or equipment-specific qualification/endorsement provided by an equipment manufacturer for the manufacturer’s equipment. All service tasks will be accomplished under the supervision of a licensed craftsperson.

C.3.3.7. Direct Material Costs The actual contractor invoice charges for materials used for performance of work. Material costs shall include a list of each major replacement parts, systems or components item. Each item shall include the nomenclature, manufacture name, part or serial number, warranty information and the listed price of the item.

C.3.3.8. Equipment Validation Performing a visual inspection of each system or equipment against the Facility, Systems and Equipment List for accuracy. Any discrepancies shall be noted and submitted on the ITM After-Action

Report.

C.3.3.9. Facilities To include all buildings, structures, sidewalks, boardwalks, and utility systems. It excludes, waterborne service craft, specific utility lines to the buildings: Electrical (high voltage), water, sewer, and natural gas, telephone lines and equipment, security radios and transmitters, and associated wiring

C.3.3.10. Fire Protection Systems Systems consisting of Control Panels, Pull Stations, Batteries, Water Flow & Supervisory Switches, Smoke Detection Devices, Heat & Other Detection Devices, Auxiliary Contact & Automatic Shut Down, Duct Detection Devices, Indicating Devices, Infrared Beam Detectors and XMTTR Devices.

C.3.3.11. Fire Suppression Systems Suppression systems consist of Dry, Wet, Deluge, Pre-Action, Control Valves, Foam, Fire Pumps, and Air Compressors connected to fire sprinkler systems.

C.3.3.12. Fixed Hourly Rates Payment for labor category qualification of a labor category performed by the contractor or subcontractors. Rate shall include wages, overhead, general and administrative expenses, profit, for each category of labor along with material handling costs associated with purchasing of replacement equipment, parts and materials.

C.3.3.13. Inspection, Testing, Maintenance The periodic maintenance to extend service life expectancy, prevent malfunction, failure or continued deterioration from one planned service to the next planned service without any failures caused by fatigue, neglect, or normal wear (preventable items). Maintenance consists of equipment validation, inspection, cleaning, operational checks, lubrication, calibration, minor adjustment, re-programing, and minor consumable parts replacement. Additional operation checks includes, ensuring alarm sound level conditions exceed 15 dba above the average ambient sound levels and preforming functional testing of each heat detection devices. Maintenance for all diesel driven fire pumps and electrical pumps that have back-up diesel driven generators shall be performed IAW NFPA 25 standards.

C.3.3.13.1. ITM Schedule/Log A log that list the frequency, component, task, date scheduled, date completed, and craftsperson completing the task of all items listed within the Facility, Systems & Equipment List.

C.3.3.13.2. ITM After-Action Report Written in accordance with the procedures outlined in NFPA 72, Chapter 10.6.2.3 and Figure

10.6.2.3 or with an approved report that meets that criteria. The report shall include the type of fire protection/suppression system or component, the building number, the actual inspection/maintenance work performed, and, if repairs are needed, include a list of repairs needed, date of inspection, and name of technician. The report shall also contain an itemized list of each device tested, zone of device, and location of device and document the results of these tests.

Devices shall be checked for proper supervision during this test, with documentation.

C.3.3.14. Material Handling Costs When included as an addition to the material costs, material-handling costs shall include only costs clearly excluded from the labor-hour rate. Material handling costs may include all appropriate indirect costs allocated to direct materials (e.g. transportation charges, ordering or picking up of parts).

C.3.3.15. Non-Real Property Installed Equipment Defined as organizational, collateral, or mission related equipment, apparatus, and fixtures that are not integral to the facility and can be removed without physical damage or are not essential to its function.

Temporary and relocatable structures are also not considered Real Property.

C.3.3.16. On-Call Services Technician is not required to be physically present in the work center. However, personnel performing on-call duty must have a means of being contacted (telephone, beeper, etc) so they can respond to designated outages within a specified time limit.

C.3.3.17. Original Equipment Manufacturer (OEM) The manufacturer of the complete production vehicle/equipment whether assembled from parts of its own manufacturer or from parts or components furnished by other manufacturers or a combination of both.

C.3.3.18. Product Preference Use of “environmentally sustainable” products is mandatory for performance of this contract. As such, products identified as “environmentally sustainable” will be selected over those which do not carry such designations. The following factors should be considered when selecting products: environmental performance, cost performance, bio-based, recycled content, biodegradability, technical performance, and availability.

C.3.3.19. Quality Assurance Program Coordinator Individual responsible for the coordination and management of the performance management assessment program/ quality assurance program.

C.3.3.20. Quality Assurance Surveillance Plan A document government personnel use to assess contractor performance (see FAR 46.401, DFARS 246.401, DFARS 237.172). The QASP is based on the contractors provided Quality Control Plan. The QASP includes the surveillance checklist, the surveillance schedule, customer complaint forms;

corrective action reports (CAR) and a performance assessment report (PAR). These documents will be used in assist the government in monitoring and reporting the contractors performance in the CPARS system.

C.3.3.21. Real Property Installed Equipment An item of Government-owned or leased accessory equipment, apparatus, and fixtures that are affixed and built into a facility as an integral part of that facility and are generally installed during initial construction. The equipment must be necessary to make the facility complete, and if removed, would destroy or severely reduce the designed usefulness and operation of the facility.

C.3.3.22. Repairs To sustain or restore real property and real property facility, systems or components to such a condition that it may effectively be used for its designated functional purposes; or to convert a real property facility, system, or component to a new functional purpose without increasing its external dimensions.

C.3.3.23. Service Call Any unscheduled maintenance or repair that requires the contractor to travel to a specific location to inspect, troubleshoot and provide a technical solution to correct the deficiency.

C.3.3.23.1. Work Authorization Notifications Sent from the COR, generally via e-mail or by phone, that initiates a Service Call. Notifications will generally include, the date of issue, building #, service call priority, brief description of the issue, facility POC and phone number. Upon completion of all service call the contractor shall provide the COR a Service Call After-Action Reports.

C.3.2.23.2. Service Call Priority

C.3.3.20.2.1. Emergency - Failure or deficiency, which constitutes an immediate danger or health hazard to residents or threatens to damage property. A structural, utility or mechanical problem that could cause loss of life or property. Serious damage affecting health, safety, security or mission. Complete utility failure (electricity, gas, heat, water, sewage or air-conditioning). Mean time to respond is within 2 hours and on-site present until repairs are complete or downgraded to an Urgent or Routine service call.

C.3.3.20.2.2. Urgent - Failure or deficiency which does not immediately endanger the residents or threaten damage to property, but would soon inconvenience and affect the health and well-being of facility occupants. Mean time to respond is within 24 hours and repairs within 5 days upon work authorization and receipt of parts and materials.

C.3.3.20.2.3. Routine - Work of a routine nature that does not meet the criteria of emergency or urgent. Mean time to respond is within 24 hours and repairs within 14 days. Any request for extension must be communicated in writing to the COR and shall not exceed 30 days upon work authorization and receipt of parts and materials.

C.3.3.23.3. Notice to Proceed Conditions in which the contractor may proceed with reasonable promptness to perform required replacement or correction of all service call repairs are as follow;

C.3.3.19.2.1. Less than $1,000 per service call, upon receipt of the Work Authorization Notification from the COR.

C.3.3.19.2.2. Greater than $1,000(shall not exceed $2,500 in total labor cost), upon receipt of the signed written repair quote from the COR.

C.3.3.19.2.3. Greater than $10,000, upon receipt of the signed written repair quote from the CO.

C.3.3.23.4. Status Reports Verbal and/or written status reports by the CO, COR, or the POC located on the Work Authorization Notification. A status report shall be provided within four (4) hours of the inquiry during regular working hours, and 24 hours after regular working hours.

C.3.3.23.5. Service Call Deliverables Deliverables consists of documents or data that is submitted to a person or database at varies stages of the service call process. All deliverables shall be provided using the company’s standard commercial forms. For the purpose of clarity, the deliverables pertaining to service calls will be referred to as After-Action Report, Repair Estimates, and IUID Registry.

C.3.3.23.5.1. Service Call Repair Estimates All estimates shall include, at a minimum, a service call tracking number, brief description of the issue, what corrective action is required to restore the system back to operational standards, the building number, the installation location (e.g. JBC - WS), and the amount of time estimate to complete the repair(s). The estimate shall include a Not- To-Exceed amount for all direct material costs and approximate number of labor hours to complete. Actual materials and labor will be definitized upon completion of the work on the Service Call After-Action Report. Copies of all repairs estimate with COR/CO approval signature and after-action reports shall be attached with every invoice payment in WAWF.

C.3.3.23.5.2. Service Call After-Action Reports Includes the details of the corrective actions that were performed after completion of all service calls. Reports shall include, at a minimum, a service call tracking number, brief description of the issue, the corrective action completed to restore the system back to operational standards, the building number, the installation location (e.g. Bldg 123, JBC - WS), the amount of time the equipment was down and the name of the technician performing the repairs. For billing purposes, the report shall also include the actual number of labor hours expended at the firm fixed hourly rate, the listing of all direct materials cost associated with the repairs, and the material handling cost. All reports shall be attached with every invoice payment in WAWF.

C.3.3.23.5.3. IUID Registry A system within PIEE that stores item data, e.g. item identification, initial ownership, acquisition value. IAW FAR 252.211-7003, all itemized direct materials cost shall be included under CLIN X003 within WAWF for each invoice. WAWF and UIDs computer based training is provided at https://wawftraining.eb.mil/wbt/xhtml/wbt/iuid/index.xhtml.

C.3.3.24. Services Summary A summary of the performance objective, performance standard and performance threshold required by the government in contractor performance. A SS is also referred to as a performance requirements summary (PRS), a services delivery summary (SDS) or a performance requirements document (PRD).

C.3.3.24.1. Performance Objective Outcomes identified from the performance work statement (PWS) and are associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure. Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensures success in achieving the objectives critical to the mission.

https://wawftraining.eb.mil/wbt/xhtml/wbt/iuid/index.xhtml

C.3.3.24.2. Performance Standards Performance standards establish the performance level required by the Government to meet the contract requirements. The standards shall be measurable and structured to permit an assessment of the contractor's performance.

C.3.3.24.3. Acceptable Quality Lever or Performance Threshold The minimum performance level of a performance objective required by the government.

C.3.3.24.4. Performance Remedies Contractor solution to correct contractual non-conformity issues by either perform the services again at no increase in contract amount or reduce the contract price to reflect the reduced value of the services performed

C.3.3.24.5. Contractual Non-Conformity Occurs when either a service summary item does not meet the required performance threshold during the monthly/quarterly performance period, or, a contract service when not meeting contract requirements is of a critical enough nature to threaten the mission of the functional area, AF assets, and/or the general public. All contractual non-conformity will be initiated by the COR and issued by the CO as a CAR for contractor action.

C.3.3.25. System A combination of related elements organized into a complex whole to perform a function. Includes all components and ancillary parts necessary to accomplish the intended purpose of the system, whether or not these items are specifically listed in the contract.

D.1 PACKING AND MARKING

No special packing and marking is required for this contract.

E.1. DELIVERABLES

Deliverables shall be submitted electronically in the Procurement Integrated Enterprise Environment (PIEE) as identified under Exhibit 2 – Deliverable Schedule. PIEE is a contracting system that comprises of multiple subaccounts. The two account that the contractor will use to upload deliverables, are either the Wide Area Work Flow (WAWF) account or the Contracting Communication Module (CCM). A two-minute training course on CCM is provided at https://wawftraining.eb.mil/wbt/ under the “Workflow and Reference Guides.” Failure to provide reports as indicated may result in rejection of invoice payment.

E.2. ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA).

In Supplement to FAR Clause 52.204-14, Service Contract Reporting Requirements, the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services at http://www.ecmra.mil.

E.3 CONTRACTOR’S QUALITY CONTROL PLAN

In Supplement to FAR Clause 52.246-4, Inspection of Services, the contractor shall provide a Quality Control Plan describing the inspection system for the requested services listed in the PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of unacceptable services.

E.3.1. The Plan shall contain a description of the inspection system, specifics areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, methods to be used for identifying and preventing defects, the title, name and company of the inspector(s) and how the records will be kept.

E.3.2. Records of all inspections and corrective or preventive actions taken shall be made available to the CO, COR and QAPC throughout the contract performance period. The contractor shall update the Plan as changes occur. Any changes to the Plan made by the contractor shall be submitted to the CO for review and acceptance.

E.4 PERFORMANCE REPORTING

The contractor’s performance will be monitored by the Government and reported in Contractor Performance Assessment Reporting (CPARs). Performance standards shall include the contractor’s ability to:

E.4.1. Quality of Service: Meets program objectives in providing quality inspections, maintenance and repairs to minimize operational down time.

E.4.2. Schedule & Delivery: Provide required deliverables, maintain inspection and maintenance schedules and complete work order repair work in allotted times E.4.3. Business Management:

a. Provide reasonable and cooperative behavior, effective business relations, with a focus on customer satisfaction;

b. Respond timely in providing complete, problem identification, corrective action solutions, and accurate repair quotes/estimates.

c. Complete timely award and management of subcontracts.

https://wawftraining.eb.mil/wbt/ http://www.ecmra.mil/

d. Ability to retain, support, and replace qualified personnel.

E.4.4. Cost Control: Keep within the total estimated cost, provide cost saving solutions and submit current, accurate and complete invoices.

E.4.5. Compliance: Comply with all contract clauses, reporting requirements (e.g.

eCMRA,FSRS) security, safety, environmental and labor requirements.

F.1 PERIOD OF PERFORMANCE

The period of performance shall begin upon contract award (anticipated to be approximately September 2019) and shall continue until completion and acceptance of all tasks and deliverables. Four (4) one (1) year options for continued performance of the contract. Exercising of the option years is dependent upon satisfactory performance, continuing need, and the availability of funding.

F.2 SCHEDULING PERFORMANCE

The base hours of operation are 7:30 a.m. to 4:30 p.m., Monday through Friday. The Contractor is not required to provide routine inspections, preventive maintenance or repairs on fire protection systems or components on weekends or Federal Holidays. If a scheduled service falls on a weekend or an observed Federal Holiday, that service will be performed on the next workday, (i.e., if a holiday falls on Monday, the service will be provided on Tuesday). If repairs are required to be made on a weekend or Federal Holiday, the Contracting Officer or COR will notify the Contractor when approval is given to perform the repairs.

F.2.1. Government Holidays The observed Government holidays are: New Year’s Day, President’s Day, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day.

F.3 PLACE OF PERFORMACNE (F.O.B. DESTINATION)

The principal places of performance for this contract are located at four geographic separated locations:

• Joint Base Charleston – Air Base, North Charleston, SC 29404

• Joint Base Charleston - Weapons Station, Goose Creek, SC 29445

• Charleston Naval Shipyard, Charleston, SC 29404

• North Auxiliary Airfield, North, SC 29112

G.1 INVOICES

In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area Workflow (WAWF) on the first day of each month for all services completed during the prior months. Additional information regarding WAWF is available at https://wawf.eb.mil

G.2 PAYMENT DUE DATE

The due date is the date specified in the contract, or if no due date is specified in the contract, the due date shall be considered to be the later of the following two events:

(1) the 30th day from receipt of a proper invoice, or;

(2) the 30th day after the acceptance of supplies delivered or services performed by the contractor.

G.3 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawftraining.eb.mil/wbt/.

https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (Combo)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4418 Admin DoDAAC FA4418 Inspect By DoDAAC F1M3E3 Ship To Code F1M3E3 Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) FA4418 / F1M3E3 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

See COR Designation Letter

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(1) See COR Designation Letter

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause) mailto:david.rios_chinas.1@us.af.mil mailto:david.rios_chinas.1@us.af.mil

H.1. NON-PERSONAL SERVICES

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

H.2. BUSINESS LICENSE TAX - SOUTH CAROLINA

In accordance with Contract Clause entitled, "Federal, State and Local Taxes" dated APR

2003/FAR 52.229-3 incorporated by reference, be advised that the Cities of North Charleston, South Carolina and/or Goose Creek South Carolina imposes a business license tax on all contract work within the cities of North Charleston, South Carolina and/or Goose Creek South Carolina.

The cities interpret this to include contractors performing work for the United States government within the limits of North Charleston and/or Goose Creek. Joint Base Charleston – Air Base is included within the City of North Charleston, South Carolina and Joint Base Charleston –

Weapons Station is included within the city limits of Goose Creek. The cost of the license is proportional to the dollar amount of work being executed. Information for the North Charleston

City Tax may be obtained by calling 843-740-2632, and for the Goose Creek City Tax by calling

843-797-6220.

H.3. POSTAWARD CONFERENCE AND PERIODIC PROGRESS MEETINGS

IAW FAR 42.503 – Post award Conferences, the contractor agrees to attend all post award conference convened by the contracting activity at no additional cost to the government. The contractor, requirement activity or the contracting activity may request a meeting at the discretion of the Contracting Officer. These meeting may be held via in-person or teleconference means. Copies of the meeting minutes with outstanding action items requirements will be recorded and sent out by the Contract Administrator within the week.

H.4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

The Contractor shall manage the total work effort associated with the services required to meet the performance objectives and standards. The Contractor shall furnish all management, supervision, administrative, personnel, equipment, tools, transportation and supplies services required to perform work under this contract.

H.4.1. Points of Contact

The Contractor shall provide a primary point of contact and an alternate point of contact in writing upon contract award. This individual will have full authority to interface with the

Contracting Officer or COR on all contract matters relating to the daily operations. If the primary or alternate point of contact should change, the Contractor shall, notify the Contracting

Officer in writing within five (5) calendar days of the change. The on-site manager or alternate shall be available during normal duty hours to meet on the installation with the COR or

Contracting Officer to discuss problem areas. The Contractor shall provide the Government telephone number(s) where customer complaints can be reported. The Contractor shall also provide to the Contracting Officer the names and phone numbers of Contractor POCs for after business hours including nights, weekends, and holidays. The POCs/contract managers and alternates must be able to read, write and speak English.

H.4.1. Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer or Contracting Officer

Representative.

H.4.1. Identification of Contractor Employees

In accordance with DFARS 211.106, Purchase descriptions for service contracts, the contractor’s employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, the Contractor shall require contractor employees to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

H.5. GOVERNMENT FURNISH PROPERTY (GFP)

GFP will not be provided for this requirement

H.6. SECURITY

See Section J – Attachment for copies of the following documents. All attachments are supplementary local procedure in support of AFFARS 5352.242-9000 Contractor Access to Air

Force Installations clause. All local developed documents are subject to change.

Attachments 1, Contractor Base Access Requirements_1JULY19

Attachment 2, NPTU Contractor Special Conditions_05JUN18

H.7. SAFETY AND ENVIRONMENTAL

See Section J – Attachment for copies of the following documents. All attachments are supplementary local procedure in support of AFFARS 5352.223-9001 Health and Safety on

Government Installations clause. All local developed documents are subject to change.

Attachment 3, Base Safety Guide_02JAN18

Attachment 4, Fire Prevention_7SEPT12 for additional information

Attachment 5, Environmental Management Requirements_12FEB2019

Attachment 6, Green Procurement Form.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5352.htm#P242_18410 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5352.htm#P242_18410 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5352.htm#P143_10098 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5352.htm#P143_10098

C.3.3.25. System

F.3 PLACE OF PERFORMACNE (F.O.B. DESTINATION)

SECTION H - Special Contract Requirements