Attachment 2 - NPTU Contractor Special Conditions_05JUN18.pdf

NAVAL NUCLEAR POWER TRAINING UNIT (NPTU) CHARLESTON

APPENDIX L - CONTRACTOR SPECIAL CONDITIONS

Contractors are responsible for compliance with this document and should read it in its entirety

NPTU CHARLESTON 1 of 9 01 Jun 2018

1) WORK SITE. NPTU Charleston is located in Goose Creek, South Carolina on Joint Base Charleston-Weapons Station (JB CHS-WS). NPTU is a Naval Reactors activity and subject to the requirements of Executive Order 12344. Operations Department is the lead Point of Contact for contractor work on site and can assist with resolution of any portion of the work planning. Contact information follows:

NPTU Work Controls Officer (WCO) Office: (843) 794-5671 Cell: (843) 718-4362

Email: NPTU_DECK@navy.mil Site Operations Cell: (843) 324-7302

Cell: (843) 324-6677 NPTU Operations Officer Office: (843) 794-5582

Cell: (843) 906-5567 NPTU Security (843) 794-3095 (external phones)

794-3333 (On-site Emergency Only)

2) PLANNING WORK AT NPTU. NPTU is a nuclear training facility with a rigorous operational tempo and high standard of excellence for the execution of work. The processes and requirements referred to in this document must be complied with fully in order to ensure the successful completion of work at NPTU. Any deviations must be specifically agreed to in writing by NPTU Operations Officer.

a) The contractor is responsible for ensuring all federal, state and local requirements are met during work. In particular, the safety requirements of the most current revision of the US Army Corps of Engineers Safety and Health Requirements Manual (EM-385), NFPA 70E, OSHA Regulations, and the NPTU High Risk Work (HRW) program, when applicable, must be strictly enforced.

b) Contractors must inform NPTU of any on-site Sub-Contractors they intend on employing. The contractor shall assume all responsibility with respect to Sub- Contractors and shall ensure Sub-Contractors abide by proper Site procedures and work expectations contained in this document.

c) No later than ten days prior to Work Start Date, Contractors must provide a Plan of Action document that contains a detailed procedure for the work about to be conducted including the following: Performance of procedural steps, Interruption or use of services, Use of energy isolations, Required NPTU support, Mitigation of safety hazards, and Environmental Concerns. Further details of each required portion of this document are included below. NPTU must approve the Plan of Action prior to any work being performed onsite.

d) No later than five business days prior to Work Start Date all contractor quality control and safety supervisors with intent to supervise work at NPTU will attend a formal pre-execution meeting at NPTU with Civil Engineering Squadron (or other contracting agency) representatives and NPTU Operations Department management.

CONTRACTOR SPECIAL CONDITIONS

Contractors are responsible for compliance with this document and should read it in its entirety

NPTU CHARLESTON 2 of 9 01 Jun 2018

e) For contracts with shorter lead times or simple planning, the timeframes listed above may be shortened on a case-by-case basis with approval by the NPTU Operations Department.

3) PERFORMANCE OF PROCEDURAL STEPS:

a) This is normally covered sufficiently by the contract Scope of Work. NPTU requires specific details about the work in question and how it is to be performed.

b) For construction jobs, this will require a technical work document and engineering drawings provided to the site for review. For most service contracts, a simple description of services to be performed will suffice.

4) INTERRUPTION OR USE OF SITE SERVICES

a) Notification. Any planned interruption or use of site services should be included in the Plan of Action. The contractor shall notify NPTU and obtain approval from the NPTU Operations Officer at least five business days prior to the disconnection or interruption of any mechanical, electrical or plumbing services to any NPTU facility. NPTU will disconnect services where required. Connections to existing services shall be accomplished in the shortest possible time with no unnecessary delays. Upon completion of work, any service, utility, or item of equipment so disconnected or interrupted shall be restored to its original operating conditions unless the statement of work called for it to be eliminated.

b) Life Safety System Outages. For preventive maintenance and testing, work shall be planned, scheduled, and performed in such a manner that the NPTU Life Safety system is completely restored to service at the end of each work day, unless otherwise specified. The contractor shall perform all work possible before deactivating the system.

c) Food Service. Contractor personnel are permitted to use the cafeteria and dining area located at NPTU and vending machines on-site during scheduled operating hours. Both foods purchased in cafeteria and foods brought from off-site are allowed in the cafeteria seating area. Contractor personnel will not be permitted to use the cafeteria if shoes or clothing are soiled with mud, tar, asphalt or other such materials. Consumption of food is prohibited inside industrial areas. Beverages may be consumed in industrial areas provided bottles or cups are capped or covered.

d) Temporary Services. In most circumstances, NPTU is able to provide a connection point for temporary electricity, water, sewer and low pressure compressed air. The contractor must submit a request to utilize these temporary services. This request should be detailed to include: the size and type of fittings; the length of cables or hoses to be used; and for electrical connections, the voltage and current required. Normal temporary power furnished by NPTU is limited to 100 amps at 480 Volts AC. NPTU reserves the right to refuse connections if contractor equipment is in disrepair and/or poses a risk to life, health, or safety.

NPTU CHARLESTON 3 of 9 01 Jun 2018

e) Telephone Services. Business phone calls specifically relative to the contractor’s work at NPTU may be made using the NPTU phone system. Cell phones will not be allowed on site unless specifically cleared, in advance, with our IT department.

f) Sanitary Facilities. Sanitary facilities in NPTU buildings and barges shall be available for contractor use. The Government will not provide temporary facilities for remote or waterborne projects. Temporary facilities, if deemed necessary, shall be the responsibility of the contractor.

g) Contractor-furnished Equipment and Services. The contractor shall furnish all personnel, supervision, management, equipment, tools, transportation and supplies, as required, to perform inspections, preventive maintenance and repair of specified items.

h) Portable Equipment. Whenever the contractor uses portable electrical tools or equipment the contractor shall provide and use a portable ground fault circuit interrupter (GFCI). The contractor shall be responsible for maintaining the GFCI in operating condition and testing it before each use.

5) USE OF ENERGY ISOLATIONS.

a) Identification. Contractors are responsible for identification of all evolutions requiring energy isolations per EM-385. NPTU will provide a copy of the local lockout and tagout instruction to contractors on request.

b) Approval. Energy Isolations must be approved by the WCO prior to the commencement of work. Requirements for Energy Isolation vary depending on system and location at

NPTU.

c) Adequacy. The contractor is solely responsible for adequacy of energy isolations and hanging their own personal locks, even if NPTU already has a lockout present.

d) Notification. All evolutions requiring the use of energy isolation shall have a minimum five business day notification and commencement of their approval process prior to their initiation. This requirement may be longer depending on the complexity of the request.

e) Electrical Work.

i) Energized electrical work is strictly prohibited without NPTU approval of the Energized Work Permit and explicit permission from the WCO to commence.

ii) Breaker manipulations may require site specific qualification. NPTU can assist in breaker manipulations on request.

iii) Qualification Requirements. Only electrically qualified people may perform electrical work; they must be familiar with applicable code requirements.

Certification must be provided.

NPTU CHARLESTON 4 of 9 01 Jun 2018

iv) Grounding. NPTU Ships and Service Craft utilize ungrounded electrical distribution systems. Land-based facilities at NPTU utilize commercial, grounded, electrical distribution systems.

6) REQUIRED NPTU SUPPORT: Any support from NPTU needed by the contractor, but not addressed in the Statement of Work, requires notification in the Plan of Action.

a) Notification of Intent. The contractor should contact the NPTU WCO upon submission of the Plan of Action to ensure NPTU understands and has taken necessary steps to support the intended work.

b) Work Induction and Completion. On the day work is to commence, the contractor will meet with the WCO to verify all required documentation and work is scheduled in the Site Weekly Activities Schedule. The WCO will then authorize the work via an Operations Department Work Authorization Form (ODWAF) and a copy will be given to the contractor for placement at the work site. At job completion, the contractor shall contact the WCO to close out the ODWAF. For projects covering more than one day, the contractor shall meet with the WCO prior to commencing work each day, to inform the WCO of contractor personnel on-site and the work planned for the day. At the end of each workday, the contractor shall contact the WCO to inform them of status and progress of the job. The contractor shall inform of ANY impairments found during the performance of the contracted job.

7) MITIGATION OF SAFETY HAZARDS. The contractor shall include an analysis of applicable safety hazards and the means by which they have been mitigated. It is the contractor’s sole responsibility for compliance with all applicable safety standards. The following are commonly deficient safety areas and their specific requirements at NPTU:

a) Hot Work. Any work requiring grinding, welding, cutting, or brazing requires an NPTU hot work authorization form prior to commencement of hot work.

b) Safety Surveillance. As part of the contractor’s hazard analysis and safety plan the contractor may be required to submit a safety surveillance schedule to be completed by contractor supervisors for the duration of work at NPTU.

c) Crane and Rigging Operations. All crane and rigging operations performed by a contractor must be in compliance with Department of the Navy NAVFAC P-307:

Management of Weight Handling Equipment Manual section 1.7.2. The contractor must submit a lift plan with their Plan of Action to perform lifts.

d) High Risk Work. Any action meeting the definition of HRW must have a Supplemental Safety Plan approved through NPTU.

i) Purpose. The conduct of High Risk Work (HRW) may result in serious personal injury or fatality if performed improperly. To provide the appropriate level of assurance that this work will be conducted in a reliable and safe manner, higher management attention, and more rigorous hazard control mechanisms and work processes are employed.

NPTU CHARLESTON 5 of 9 01 Jun 2018

ii) Definition. HRW is defined as work that may result in serious personal injury or a fatality if performed improperly. The increased risk is based upon characteristics inherent in the work task, location, materials, or proximity to other hazardous operations. HRW activities include, but are not limited to, the following: energized electrical work, confined space entry, diving operations, blasting, lasers, elevated work, excavation work, complex structure renovation, dangerous atmospheres, welding or burning operations, or complex lift operations.

iii) Assessment. The contractor is completely responsible for identifying High Risk Work evolutions, however NPTU reserves the right to classify work as High Risk and stop work in progress that has not been properly classified. NPTU Operations Department can assist in properly classifying High Risk Work as necessary.

iv) Supplemental Plans for HRW. The contractor shall submit a supplemental safety plan specifically addressing any HRW items. All HRW plans should require at least two personnel present during the performance of work. All personnel involved shall utilize these plans at all times HRW is in progress. A daily brief with the WCO will reinforce these requirements to the working personnel. These pre-work meetings will also discuss work condition changes or any alterations to the scope of work. The contractor’s supplemental safety plan submittal shall include hazard analysis, risk mitigation plans, work scope, administrative controls, PPE, worker qualification, rescue provisions, stop work conditions, engineering documentation, and any other items deemed necessary to appropriately control hazards by the contractor or NPTU. NPTU will provide a current copy of its high risk work instruction to contractors on request.

8) ENVIRONMENTAL CONCERNS.

a) Hazardous Material. The contractor shall submit for approval a list of all liquids, gases and aerosols, and easily divisible solid chemicals that the contractor will use on-site in performance of this contract. It shall include the maximum amount of each liquid, gas, aerosol, and easily divisible solid chemical that will be on-site on any given day, the estimated total amount of each product that will be consumed, and the container size of each product shall be specified. Hazardous materials shall not be brought on-site until they are approved by NPTU. A Safety Data Sheet (SDS) shall be provided for information on each requested substance with the Plan of Action.

b) Waste Stream Generation. The contractor shall submit for approval a list of all wastes that will be generated during the contract. All generated waste disposal methods must be approved by NPTU. Discharges of any materials to the sanitary system, storm drains, or river are prohibited unless specifically authorized by NPTU.

c) Discharges to the Environment. The contractor is responsible to avoid the discharge (spill, release, etc.) of hazardous materials and hazardous wastes to the environment.

NPTU shall be notified immediately of any inadvertent discharge of hazardous material or hazardous waste to the environment. The contractor shall be responsible, at no cost to NPTU, for all necessary cleanup and disposal of discharges. In the event that NPTU elects to conduct the cleanup, NPTU reserves the right to charge the contractor the reasonable cost for cleanup and disposal of materials.

NPTU CHARLESTON 6 of 9 01 Jun 2018

**NPTU IS A ZERO DISCHARGE FACILITY.**

d) Control and Disposal of Material. Absolutely no materials shall be used on-site that contain asbestos. The NPTU ESH Office must approve the disposal of any materials containing asbestos, polychlorinated biphenyls, Resource Conservation and Recovery Act (RCRA) hazardous material, etc. The contractor shall make all environmental and hazardous material records available at the beginning of the next duty day after the government’s request to view the records.

9) OTHER SITE SPECIFIC INFORMATION.

a) Security. NPTU is a high security facility with its own security force and access requirements in addition to those promulgated by JB CHS. In order to gain authorized access to NPTU, all contractor personnel must submit a visit request to Operations Department at least five business days prior to arriving at NPTU for work in uncontrolled areas. If it is determined the contractor must work in a controlled section of NPTU, requests should be routed at least ten business days in advance to ensure approval before arrival. Delays due to non-compliance with NPTU’s personnel, equipment, or vehicle access requirements shall be the responsibility of the contractor.

b) Physical Access. The contractor’s main personnel entrance and exit will be via the main entrance of the Secure Access Entry Point, Building No. 2626. All vehicles and hand-carried items are subject to inspection prior to Site entry and exit. Prior to entry each day, visitor and contractor personnel must present an acceptable form of identification.

Vehicles or other large equipment and materials will enter and exit via NPTU’s northwest security gate. Vehicles entering or leaving the NPTU fenced perimeter are subject to inspection.

c) Escort Requirements. Contractors who do not hold current Department of Defense or Department of Energy security clearances will be issued an “E” badge indicating that an NPTU escort is required. The contractor must coordinate its escort requirements with NPTU. Personnel being escorted are required to remain in the escort’s line of sight at all times.

d) Prohibited Articles. In addition to items prohibited anywhere on JB CHS property, the following items are prohibited on NPTU property including NPTU parking areas:

explosives, incendiaries, tobacco products, and alcoholic beverages.

e) Contraband Material. Personal Electronic Devices (PEDs) are prohibited inside of NPTU’s security enclosure. PEDs include all forms of the following: cell phones, Personal Digital Assistants, digital photo frames, iPods and MP3 players, pagers, pocket/handheld PCs, advanced programmable calculators, flash media, jump drives, and shirt-pocket sized computing devices.

f) Restricted Items. The following items are restricted (i.e. will be confiscated or denied access) unless prior authorization is granted: cameras and film, personal computers and laptops, radioactive materials, classified material, radio transmitters and receivers, personnel monitoring devices, and optical and magnetic media.

NPTU CHARLESTON 7 of 9 01 Jun 2018

g) Photography. Upon request, NPTU may be able to obtain pictures and email the photographs once they are released. The contractor shall not engage in photography in any way on the Site, without permission and direction in writing from NPTU. Any camera approved for use on Site must display a NPTU or JB CHS camera pass.

h) Site indoctrination. All personnel performing work under contract at NPTU are required to attend a contractor Site Indoctrination session, usually lasting thirty minutes. This session consists of training and video presentations to familiarize personnel with NPTU emergency signals, basic radiological control, security information, and safety and environmental compliance requirements.

i) NPTU Smoking Policy. Smoking is prohibited on all NPTU property including parking lots.

j) Radiological Requirements. NPTU is a Navy training facility, a portion of which involves the use and management of radioactive material. As a result, certain special requirements are associated with working in such an environment.

i) Radioactive Sources. The contractor shall not use any radioactive sources or X-ray generating equipment (examples include but are not limited to ionizing smoke detectors and thoriated tungsten welding rods) at NPTU unless specifically approved by NPTU Radiological Controls.

ii) Material Colors. The contractor shall not use the colors yellow and magenta (together) to color code or identify its tools. Yellow and magenta are normally used at NPTU to color code tools for radiological reasons. Additionally, yellow-colored plastic and yellow tarps are prohibited. NPTU must approve any deviations, such as contractor-supplied yellow or magenta stock.

10) EMERGENCIES AND WORK RELATED INJURIES. NPTU Medical will provide emergency medical assistance for serious injury or illness. Report all work related injuries or illnesses to your manager and the NPTU Work Controls Officer (WCO). This includes reporting any electrical shock. There will be no cost to the contractor for emergency medical services, however minor treatment or non-emergent treatment is the responsibility of the contractor.

a) Medical Emergency Action. Should a serious accident occur, immediately notify NPTU Security at 794-3333 or (843) 794-3095 (external phones). Subsequently, notify contractor management and the WCO. Ensure the integrity of the accident scene is maintained to the greatest extent practical, until the Government can conduct a complete investigation and releases the accident scene.

b) Site Emergency Actions. All contractor personnel should know the building or barge name, nearest emergency exit, and evacuation plan for the worksite. If a site emergency occurs, contractor personnel shall heed Site announcements and evacuate the affected area. The contractor’s on-site supervisor should account for all contractor personnel at NPTU and report missing personnel to the WCO.

c) Weather Related Incidents. In the event of severe inclement weather, such as a hurricane or tropical storm, work at NPTU will be suspended at least 72 hours prior to

NPTU CHARLESTON 8 of 9 01 Jun 2018 the storm’s projected landfall. The contractor is expected to have all vehicles, tools, and equipment removed from NPTU 72 hours prior to the storm’s projected landfall.

Resumption of contractor work will be dependent on the severity of the storm’s damage. Contractors can contact the WCO for an expected time to return to site after the threat of severe weather has passed.

11) CRITIQUE MEETINGS. In the event that any contractor personnel are involved in a violation, suspected violation, or near miss of a technical specification or any safety, security, environmental, or radiological requirements, the NPTU reserves the right to stop work and wait for Contracting Officer support to resolve the issue at no additional cost to the Government.

a) In the event NPTU determines a critique meeting will be held, the contractor's supervisor and all involved personnel may be directed by the Contracting Officer to attend the critique meeting, even if this requires returning to site, and implement reasonable corrective action(s). Typically, the contractor will be required to suspend work until NPTU convenes a critique and applied corrective actions are complete.

Critique meetings are an NPTU self-assessment process designed to facilitate root-cause analysis. The goal of critique meetings is to establish appropriate corrective actions to prevent recurrence of the violation or near miss with the intent of safely returning to work in a timely manner.

b) The contractor will suspend work, attend the critique meeting, and implement corrective actions at no additional cost to the Government. Violation of any approved safety plan may result in a formal Letter of Concern issued by the Contracting Office.

The contractor may not communicate or make any report to any regulatory agency without first obtaining NPTU approval.

c) Contractors and Sub-contractors must promptly report pertinent facts regarding mishaps involving reportable damage or injury to the Air Force/Navy and to cooperate in any Air Force/Navy safety investigation. Cooperation could include toxicology testing.

12) SPECIFICATIONS AND CONTRACT DRAWINGS.

a) The contractor shall keep a copy of the latest revision of the contract drawings and specifications at the work site. Anything mentioned in the specifications and not shown on the drawings, or shown on the contract drawings and not mentioned in the specifications, shall be of like effect as if shown or mentioned in both. In case of a difference between drawings and specifications, the specifications shall govern.

b) If, at any time, there is a need to deviate from the contract drawings or specifications, or modify any piece of NPTU equipment not specifically called out for modification or deletion, a formal resolution process shall be utilized. This shall include written requests from the contractor with technical justification and responses from NPTU. Any adjustment or change by the contractor without such a determination shall be at the contractors own risk and expense.

NPTU CHARLESTON 9 of 9 01 Jun 2018

c) Drawings indicating current status of ongoing projects shall be made available to NPTU within a reasonable period, normally ten business days, upon request. Final as built drawings shall be submitted for ALL work causing changes to site equipment.