Site_Visit_Minutes_w_Attachments.pdf

“Serving All”

Replace HVAC Systems (Roofing & Siding)

Unaccompanied Personnel Housing (UPH), Joint Base Charleston - Weapons Station, SC

Pre-proposal Conference & Site Visit

Solicitation # FA4418-15-R-0010

CHERYL M. BENNETT LISA “BROOKE” MITCHELL

CONTRACTING OFFICER CONTRACT SPECIALIST

843-963-5173 843-963-5179

Agenda

• Welcome

• Contracting Solicitation Review

• Civil Engineer Project Review

• Questions

• Rest Room Break

• Board the Bus

(Roofing & Siding)

• Contracting Solicitation Review

– TOTAL SMALL BUSINESS SET-ASIDE

– One (1) Project (FIRM FIXED PRICE)

– FUNDS ARE NOT PRESENTLY AVAILABLE

• “FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS PROJECT. NO AWARD WILL

BE MADE UNDER THIS SOLICITATION UNTIL FUNDS ARE AVAILABLE. THE

GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS SOLICITATION / RFP

EITHER BEFORE OR AFTER THE RFP CLOSING DATE.”

– ALL, SOME, OR NONE BASED ON FUNDING

• DEPENDING ON FUNDING RECEIVED THE GOVERNMENT WILL AWARD ALL,

SOME, OR NONE OF THE PROJECTS

(Roofing & Siding)

• Contracting Solicitation Review (cont’d)

– Proposals Due No Later Than 3:00 PM (EST) 5 Aug 2015

• Referenced under Page 1 Block 13a of Solicitation

• Mail or Hand deliver

– Hand carrier – Expect delays “ALWAYS”

– Mail – Do not rely on USPS. Use FedEx, UPS, or any other door to door service company.

– Fax Proposals

• Modifications or Revisions Only

– Specifications to the Solicitation

• Referenced under Section C (page 14) & Section J (page 31) of the Solicitation

– Located on FedBizOps

(Roofing & Siding)

Performance & Payment Bond Requirements

• Section C, Page 14 of the Solicitation and IAW FAR 28.101-2 and FAR 28.102-3

• PROPOSAL BOND: The offeror shall submit a Proposal Bond (Standard Form 24) with good and sufficient surety or sureties acceptable to the Government. Proposal Bond in the amount of 20 percent (20%) of the proposal price. The Proposal Bond penalty may be expressed in terms of a percentage of the proposal price or may be expressed in dollars and cents.

• The contractor shall submit a Performance Bond (Standard Form 25) and a Payment Bond (Standard Form 25-A) with good and sufficient surety and sureties to the Government within 15 days of award. The penal sum of such bonds will be as follows:

• PERFORMANCE BOND: The penal sum of the performance bonds shall equal one hundred percent (100%) of the contract price.

• PAYMENT BOND: The penal sum of the payment bonds shall equal one hundred percent (100%) of the contract price.

• OFFER GUARANTEE: An offer guarantee is required. Offers shall be good for 148 days from closing (31 Dec 2015). See page 1 of SF 1442.

Project Time Allowed

• Referenced under FAR Clause 52.211-10, Page 20 of the Solicitation

• COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to (a) commence work under this contract within 10

(ten) calendar days after the date the contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 320 (three hundred twenty) calendar days after the contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Evaluation Factors for Award

Referenced under Section M, Page 51 of the Solicitation

BASIS FOR CONTRACT AWARD: This is a competitive best value source selection in which competing offerors' past performance history will be evaluated on a basis significantly more important than cost or price considerations. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All offers shall be treated equally except for their prices and performance records.

Failure to meet a requirement may result in an offer being determined technically unacceptable.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

A. Price Evaluation. Initially, offers shall be ranked according to price, including any option prices, if applicable. An offerors proposed prices will be determined by multiplying the quantities identified in Section B, Price Schedule, by the proposed unit price for each line item to confirm the extended amount for each. The extended amounts will be added together to determine the total evaluated price.

Offerors whose total evaluated price is unreasonable (in accordance with FAR 15.404 and FAR 31.201-3), unbalanced (in accordance with FAR 15.404-1), or unaffordable (not within any budgetary information included in the solicitation) may not be considered for award. When applicable, the price evaluation adjustment for HUBZone small business concerns will be applied in accordance with FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns, to arrive at an evaluated price.

Evaluation Factors for Award (cont’d)

B. Performance Confidence Assessment. The contracting office shall seek relevant performance information on the lowest priced offerors (usually the lowest two to five) based on (1) the past efforts provided by the offeror and (2) data independently obtained from other Government and commercial sources. The Government reserves the right to seek information on higher priced offerors if lower priced offerors do not receive a “substantial confidence” performance confidence assessment.

C. Relevant performance includes performance of efforts involving HVAC including the demolition/disposal of existing HVAC systems and the installation of new HVAC systems to include drain lines/drain pans, stands and wall mounted equipment, thermostats, electrical disconnect, condensing units to include equipment pad, line set and equipment disconnects, and the demolition/replacement of housing unit roofs and vinyl siding, that are similar or greater in scope, magnitude and complexity than the effort described in this solicitation.

The purpose of the past performance evaluation is to allow the Government to assess the offeror’s ability to perform the effort described in this RFP based on the offeror’s demonstrated past performance. The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence, as defined in DoD Source Selection Procedures, Table 5. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no relevant past performance history shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably (Neutral).

(Roofing & Siding)

Evaluation Factors for Award (cont’d)

D. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP.

E. If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

F. If the lowest price offeror is not judged to have a “Substantial Confidence” performance confidence assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” performance assessment or until all offerors are evaluated. The Source Selection Authority (SSA) shall then make an integrated assessment best value award decision.

(Roofing & Siding)

Evaluation Factors for Award (cont’d)

G. Offerors are cautioned to submit sufficient information and in the format specified in Section L.

Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

H. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the FPR are subject to evaluation and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.

(Roofing & Siding)

WHAT TO SUBMIT TO CONTRACTING

• Signed Copy of SF 1442 and all amendments acknowledging that you have received, reviewed, and understand them.

• The Schedule, Section B

• Proposal Bonds - 20% of your offer (See page 14)

• Fill-ins and certifications in Sections I through K.

(see page 26 - 39)

• Past Performance Information (see pages 40 - 42)

• Hazardous Materials information and quantities (reference FAR

52.223-3)

Civil Engineers Project Review

JEFFERY MORGAN

PROGRAM MANAGER

628 CES/CENMP

843-794-4284