FA4418-14-R-0026_-_Pre-Proposal_Site_Visit_Minutes_-_B335.pdf

Provide Globally Ready Forces and Installation Support to Joint Base

Charleston!

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 628TH AIR BASE WING (AMC)

JOINT BASE CHARLESTON, SC

11 September 2014

PRE-PROPOSAL CONFERENCE AND SITE VISIT MINUTES

SUBJECT: Solicitation FA4418-14-R-0026 Replace Roof, Veh. Mtn. Facility, B335

Joint Base Charleston (WS), SC

1. A site visit was held for the above referenced solicitation on 03 September 2014 at 1:00 PM

EST. (See Attachment 1 Record of Attendance for a list of participants.) During this meeting various topics of the solicitation were covered. (See Attachment 2 Power Point Presentation for agenda and topics covered.)

2. SSgt Brittany Kempton, 628 CONS, reviewed and discussed the proposal requirements and reiterated that the deadline for questions is 09 September 2014 at 2:00 PM EST.

a. The attendees were welcomed to the site meeting by the Government representatives

(Solicitation FA4418-14-R-0026)

b. The attendees were reminded of the following items:

- This project is set-aside for 100% HUBZone Small Business

- Government requires only one (1) original and one (1) copy of the proposal that is due no later than 3:00 PM EST on 23 September 2014

- Proposals MUST be mailed or hand delivered – faxed or emailed proposals will

NOT be accepted

- Modifications or Revisions ONLY may be FAXED or emailed but MUST be followed up with a signed hard copy

- Offerors shall submit a Proposal Bond in the amount of 20% of the proposed price

- After award, the contractor must furnish required performance and payment bonds of 100% of the awarded amount and proof of insurance before a

Notice-to-Proceed will be issued

3. Some technical aspects of the project were discussed by Jeff Dimit, 628 CES. He gave an overview of B335 and noted that it is located in the ASLAC area of the Weapons Station. Mr.

Dimit emphasized that safety requirements are applicable and that all Personal Protective

Equipment (PPE) and fall protection equipment are essential. He noted that although the building

Provide Globally Ready Forces and Installation Support to Joint Base

Charleston!

will be occupied during the project, it should not disrupt the work on the roof. He also reminded attendees that proper badging is required for this project. Following Mr. Dimit’s briefing, government attendees and contractors were escorted to Building 335 for a site visit to view the structure and state of the current roof.

4. The site visit was concluded at approximately 2:15 PM EST. Copies of these notes and all attachments can be found on FedBizOps at https://www.fbo.gov/ under solicitation FA4418-14-

R-0026.

BRITTANY A. KEMPTON

Contract Specialist

Attachments:

1. Site Visit Official Record of Attendance 1 pgs

2. Site Visit Power Point Presentation 11 pgs https://www.fbo.gov/