Attachment__2_-_Pre-proposal_Site_Visit_B335.pdf

JOINT BASE CHARLESTON

Replace Roof, Veh. Mtn. Facility, B335

Joint Base Charleston (WS), SC

Pre-proposal Conference & Site Visit

Solicitation: FA4418-14-R-0026

Agenda

03 September 2014

Introductions

Emergency Procedures, Rest Rooms

Contracting Solicitation Review

Civil Engineer Project Review

Preliminary Questions

Proceed to Site SSgt Brittany Kempton

628 CONS/LGCB

843-963-5178 Attachment #2

Joint Base Charleston (WS), SC

In the case of an emergency and evacuation is necessary, exit the conference room and proceed to the nearest Exit. Everyone will gather in the parking lot across the street.

Rest Rooms

Joint Base Charleston (WS), SC

Pre-proposal Conference & Site Visit

Contracting Solicitation Review

• 100% HUBZone Small Business Set Aside

• Project: DKGV 11-2291 (FIRM FIXED PRICE)

“NOTICE TO OFFEROR(S)/SUPPLIER(S): FUNDS ARE NOT PRESENTLY AVAILABLE FOR

THIS EFFORT. NO AWARD WILL BE MADE UNDER THIS SOLICITATION UNTIL FUNDS ARE

AVAILABLE. THE GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS SOLICITION

EITHER BEFORE OR AFTER THE CLOSING DATE. IN THE EVENT THE GOVERNMENT

CANCELS THIS SOLICITATION, THE GOVERNMENT HAS NO OBLIGATION TO REIMBURSE

AN OFFEROR FOR ANY COSTS.”

• All amendments to the Solicitation will be posted on FedBizOpps

(www.fbo.gov)

• Please submit any questions in writing to:

brittany.kempton@us.af.mil

Questions in writing deadline is 2:00 PM EST on 09 Sep 14

Joint Base Charleston (WS), SC

Pre-proposal Conference & Site Visit

• Proposals Due No Later Than 3:00 PM EST on 23 Sep 14

Referenced in Block 13a of Solicitation

Mail or Hand deliver

Hand carrier – Expect delays “ALWAYS”

Mail – Do not rely on USPS.

Use FedEx, UPS, or any other door to door service company.

• Faxed or Emailed Proposals will NOT be accepted

Faxed Modifications or Revisions Only

• Specifications & Drawings to the Solicitation

Referenced under Section J of Solicitation

Located on FedBizOpps

• All badge procedures will apply to this project

Joint Base Charleston (WS), SC

Pre-proposal Conference & Site Visit

Section H –Bonds

Referenced under Section H page 10 of Solicitation

H-001 PERFORMANCE AND PAYMENT BOND REQUIREMENTS

(IAW FAR 28.101-2 and FAR 28.102-3)

PROPOSAL BOND: The offeror shall submit a Proposal Bond (Standard Form 24) with good and sufficient surety or sureties acceptable to the Government. Proposal Bond, in the amount of twenty percent (20%) of the proposed price. The Proposal Bond penal amount shall be expressed in dollars and cents.

The contractor shall submit a Performance Bond (Standard Form 25) and a Payment Bond (Standard

Form 25-A) with good and sufficient surety and sureties to the Government within 15 days of award.

The penal sum of such bonds will be as follows:

PERFORMANCE BOND: The penal amount of the performance bonds shall equal one hundred percent (100%) of the contract price.

PAYMENT BOND: The penal amount of the payment bonds shall equal one hundred percent

(100%) of the contract price.

Joint Base Charleston (WS), SC

Pre-proposal Conference & Site Visit

Project Time Allowed

Referenced clauses on page 7 of Solicitation

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF

WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 120 calendar days. The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $222.00 for each calendar day of delay until the work is completed or accepted.

Joint Base Charleston (WS), SC

Pre-proposal Conference & Site Visit

WHAT TO SUBMIT TO CONTRACTING

(Section L)

• Signed Copy - blocks 14 through 20 of SF 1442 and all amendments acknowledging you have received, reviewed, and understand them

• The Schedule, Section B – Price

• Proposal/Bid Bond - 20% of offer

• Fill-ins and certifications in Sections I through K

• Past Performance Information

• Provide a letter from the Small Business Administration

(SBA) showing proof of HUBZone status

Joint Base Charleston (WS), SC

Pre-proposal Conference & Site Visit

Past Performance Information (Section M):

• Past Performance must be recent and relevant

• Performance/Price Trade-Off procedures apply

M001. BASIS FOR CONTRACT AWARD: This is a competitive best value source selection in which competing offerors' past performance history will be evaluated on a basis significantly more important than cost or price considerations. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All offers shall be treated equally except for their prices and performance records. (Failure to meet a requirement may result in the removal from competition or an offer may not be considered). Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

A. Price Evaluation. Initially, offers shall be ranked according to price of the basic contract. Offerors whose total evaluated price is unreasonable (in accordance with FAR 15.404 and FAR 31.201-3), unbalanced (in accordance with FAR 15.404-1), or unaffordable (not within any budgetary information included in the solicitation) may not be considered for award.

Joint Base Charleston (WS), SC

Pre-proposal Conference & Site Visit

B. Performance Confidence Assessment. The contracting officer shall seek recent and relevant performance information on the lowest priced offerors (usually no more than seven) based on (1) the past efforts provided by the offeror and (2) data independently obtained from other government and commercial sources. The government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a “Substantial Confidence” performance confidence assessment.

C. Relevant performance includes performance of efforts involving repairing and/or replacing roofing systems that are similar or greater in scope, magnitude and complexity than the effort described in this solicitation. The purpose of the past performance evaluation is to allow the Government to assess the offeror’s probability of meeting the solicitation requirements based on the offeror’s demonstrated past performance. The assessment process will result in an overall performance confidence assessment of

Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown

Confidence, as defined in DoD Source Selection Procedures, Table 5. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no recent/relevant performance history or if the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably

(neutral).

D. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP.

Joint Base Charleston (WS), SC

Pre-proposal Conference & Site Visit

E. If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

F. If the lowest priced offeror is not judged to have a “Substantial Confidence” performance confidence assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” performance assessment or until all offerors are evaluated. The Source Selection Authority shall then make an integrated assessment best value award decision.

G. Offerors are cautioned to submit sufficient information and in the format specified in Section L. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

H. If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the Final Proposal Revision are subject to evaluation and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.

Joint Base Charleston (WS), SC

Civil Engineer Project Review

Preliminary Questions

Questions in writing deadline - 2:00 PM EST 09 Sep 14

Proceed to B335 for Site Visit