Fire_Alarm_Questions_and_Answers.pdf

JB CHS FIRE ALARM MAINTENANCE AND REPAIR

QUESTIONS AND ANSWERS

1. Would the Government be able to provide a copy of the current contract?

Yes, please contact the contract administrator, SrA Alex Cahail, to obtain a copy.

Caution: This is a new requirement. Offerors are strongly encouraged not to rely on the previous Performance Work Statement for any new proposal.

2. Would the Government be able to provide a copy of the sign in sheet from the pre-proposal conference/site visit?

3. Would the Government be able to provide copies of the 2013 annual system inspection reports for review? These inspections would indicate which month each system’s annual inspection is due so that the schedule would stay the same.

A list of building inspection due dates will be provided to the contractor after award.

4. Will contractors be provided room on each base for storage of a small container or trailer for housing parts/material and equipment necessary for performing the scope of work?

Government furnished facilities will not be provided under this contract.

5. Are the fire pumps, post indicator valves (PIV), fire hydrants, and water storage tanks considered part of the fire suppression system and thus need to be included in the inspections and maintenance? If so, how many of each at each location?

Post indicator valves (PIV) are considered part of the fire suppression system and need to be included in the inspection and maintenance; hydrants and post indicator valves are not.

Contractors can reasonably assume one system per building.

6. Are contractors to reference NFPA 25 for the fire suppression system inspection and maintenance? If so, are contractors to execute it at the weekly, monthly, quarterly, annual and five year intervals?

Contractors shall not reference NFPA 25 and shall reference UFC guidelines as set forth in the revised Performance Work Statement dated 6-6-14.

7. Would the Government be able to advise when the last five year internal obstruction investigation has occurred on each system so that we may accurately price each option to include this scope of inspection?

As the Government is soliciting for a base year + four (4) option year contract, all buildings will most likely need a five year service performed during the life of the contract. The exact due dates will be provided to the contractor after award.

8. PWS Paragraph 1.3.11 Foam Systems:

a. Would the Government be able to clarify the expectations for foam testing?

The contractor shall perform foam testing in accordance with UFC and NFPA standards as set forth in the revised Performance Work Statement dated 6-6-14.

b. Will foam sample testing by a 3rd party laboratory analysis be included in this contract?

The system in building 2332 on Joint Base Charleston – Weapons Station will require 3rd party lab analysis.

c. When flowing foam, will the contractor be able to flow into the hangar and onto the flight line as needed? Or does the contractor need to have a waste truck to collect foam?

The contractor will not be allowed to flow foam into the hangar and onto the flight line. The contractor shall be responsible for collecting and disposing of the foam when testing.

9. PWS Page 5 Note: “Flame detectors shall not be inspected under this contract”:

a. A contractor has indicated that flame detectors are a part of the foam system activation and need to be tested for proper operation. Would the Government be able to verify?

The contractor will not be responsible for inspection of flame detectors under this contract.

10. PWS Paragraph 1.4.1 Service Calls:

a. Would the Government clarify whether the $250 limitation of liability will apply to demand service only (service calls for trouble signals or tripped valves) and does not apply to existing inspection deficiencies?

The limitation of liability would apply to deficiencies found during new inspections as well as demand service. The limitation of liability would not apply to existing and “known” deficiencies that have already been identified.

b. Can the Government provide an estimate of how many service calls are less than

$250 annually?

There are approximately 70 calls annually under the limitation of liability ($250).

11. PWS Paragraph 1.6.2 Written Repair Quotes:

a. Once the repair quote has been approved by the COR & CO, the work is performed.

Does the contractor bill for the actual time & material per the contract labor rate and material markup or does the contractor bill for the amount on the repair quote?

The contractor shall bill for the amount on an approved repair estimate. The contractor should prepare their repair estimate with markup percentages broken out as defined on the “Fire Alarm/Sprinkler Repairs” CLIN.

12. PWS Paragraph 1.4.1.2 Completed Calls:

a. Can the contractor use internal company documentation for this requirement or will this document be supplied by the Government?

Contractor internal company documentation approved by the Government will be sufficient.

13. Are fire pumps included in this contract?

Fire pumps are not included in this contract.

14. PWS Paragraph 1.6.1 Inspection/testing reports:

a. This paragraph references NFPA 72 only and does not reference NFPA 25 for sprinkler reporting. Would the Government be able to clarify the extent of reporting?

NFPA 25 Paragraph 4.3 references reporting for sprinkler systems; PWS paragraph

1.6.1 will be updated to reflect that information.

15. PWS Appendix A Workload Estimate JB CHS – Air Sprinklers Bldg 63, 515, 519, 532, 570, 578, 700; Appendix B Workload Estimate JB CHS – Weapons Sprinklers Bldg 2332:

a. Would the Government be able to provide information for the type of foam system, type of releasing, type of releasing panel, number of foam systems, size of foam tank, number of foam generators, type of foam pump, number of heat detectors or flame detectors associated with releasing system, and roof height of building?

Building 63 has AFFF; Buildings 515, 519, 532, 570, 578, and 700 have High Expansion Foam; Building 2332 has High Density Foam. Contractors may use the attached hangar equipment list compiled by the incumbent contractor as a guide, but are advised that the information is outdated and cannot be guaranteed. Several of the systems are currently under reconstruction and one system is scheduled for future replacement. Contractors were expected to satisfy themselves of the current system information at the site visit held on 20 May 2014.

16. PWS Appendix A Workload Estimate JB CHS – Air Sprinklers Bldg 108; Appendix B

Workload Estimate JB CHS – Weapons Sprinklers Bldg 206, 3196:

a. Would the Government be able to provide information on the type of system, type of releasing panel, size of tanks/bottles, number of smoke/heat or other devices reporting to releasing panel?

Air Base: Building 108 has two (2) FM200 systems and two (2) Co2 systems.

Weapons Station: Building 206 has one (1) FM200 system; Building 3196 has one (1) Sapphire system.

The acquisition team is unable to provide further information at this time.

b. Would the Government clarify the frequency of chemical inspections as 2 per year, one semi-annual, and one annual inspection?

The frequency of chemical inspections shall be annually.

c. Would the Government clarify which NFPA standard is to be followed for these inspections?

NFPA 2001 (Clean Agents) and NFPA 12 (Co2) shall be followed for these inspections. These references will be added to PWS paragraph 1.1.2.

17. PWS Paragraph 1 Description of Service:

a. Would the Government clarify the frequency of inspections to be performed under this contract?

Inspections shall be performed in accordance with the UFC guidelines as set forth in the revised Performance Work Statement dated 6-6-14.

b. The description of work refers to NFPA standards while UFC 3-600-02 is not referenced. Will the UFC standards apply to this contract?

Applicable UFC references have been identified in the revised Performance Work Statement dated 6-6-14.

c. If NFPA standards are to be followed, would the Government be able to verify the frequencies the contractor will be responsible for following under NFPA 72 and

NFPA 25?

The contractor shall follow the standards in accordance with the guidelines identified in the revised Performance Work Statement dated 6-6-14.

18. Would the Government be able to confirm that all heat detectors and duct detectors located above drop ceilings have been included in the equipment list and that they must be tested at the frequencies identified?

100% accountability of detectors cannot be guaranteed and must be tested.

19. Will UFC 3-601-02 apply to this requirement? If so, is UFC 3-601-2 to supersede the NFPA 72/NFPA 25 when there is a conflict?

Yes, UFC 3-601-02 will apply to this requirement and will supersede the NFPA when there is a conflict.

20. Will there be systems requiring maintenance before/after regular duty hours? If so, will these hours have to approved before hand?

On limited occasions, maintenance will need to be performed before/after regular duty hours.

These hours will be approved before hand for security and access.

21. Will the records of the past year be available for review for all systems?

The acquisition team is not able to provide this information at this time.

22. The Government is requesting preventative maintenance be priced quarterly. With contractors having to carry overhead and payroll weekly and monthly, does the Government see this as restrictive for the contractor to only be paid quarterly?

Quarterly references have been removed. Preventative maintenance shall be invoiced monthly based on actual work completed; see revised Performance Work Statement dated 6- 6-14.

23. Is the Performance Work Statement from the previous contract available?

Caution: This is a new requirement. Offerors are strongly encouraged not to rely on the previous Performance Work Statement for any new proposal.

24. As a wage determination is included in this requirement, will the Government require certified payroll records?

The Government will not require certified payroll records under normal circumstances.

Should a situation arise where the contractor submits a claim involving labor hours, the contractor will have to provide certified payroll records as evidence to verify any claim.

25. CLINs 5001 and 5002 require quarterly pricing for 2 quarters in the event of a contract extension. Would the Government be able to provide a list of buildings that are scheduled to be inspected during the first and second quarters?

All requirements set forth in the revised Performance Work Statement dated 6-6-14 and its addenda are applicable to CLINs 5001 and 5002. If exercised, CLINs 5001 and 5002 shall be billable in accordance with work actually performed.

INCUMBENT CONTRACTOR: EAGLE FIRE

INC

HANGAR EQUIPMENT LISTING

DATED APPROXIMATELY 2010

SPECIFIED EQUIPMENT

Hangar #63

Sprinkler and Foam Equipment

11 ea – 6” Wall Post Indicator Valves 4 ea – 6” Butterfly Valves with Tampers 2 ea – Post indicator Valves 5 ea – 4” OS&Y 2 ea – 1000 Gallon Vertical Foam Tanks 2 ea – Strainers 6 ea – Young Engineering Surge Tanks 6 ea – 6” Gem Mod F200 Alarm Valves 6 ea – 6” Spectrum Foam Guns 6 ea – 6” Reliable DDX 706A Preaction Valves

Fire Alarm Equipment

1 ea – Fire Lite – Fire Alarm Panel 49 ea – Heat Detectors – Located at 65ft in air 10 ea – Flame Detectors – UVIR 1 ea – Foam Releasing Panel 4 ea – Duct Detectors 12 ea – Manual Pull Stations 12 ea – Water Flow Switch 30 ea – Tamper Switches 14 ea – Audio Visual Devices

Hangar #515

1 ea – 4” Automatic Model 352 3 ea – 6” Automatic Model 352 1 ea – 6” Viking Mod J-1 Alarm Valve 5 ea – 6” Outside Stem and Yoke with Tamper 2 ea – 4” Outside Stem and Yoke with Tamper 1 ea – 3” Outside Stem and Yoke with Tamper 1 ea – 700 Gallon High Expansion Foam Tank 1 ea – 12” Post Indicator Valve 1 ea – 8” Strainer in Main Line 9 ea – 3” Viking E-1 Deluge Valves – Located 80ft in the air 9 ea – 3” Outside Stem and Yoke with Tamper – Located 80ft in the air 9 ea – Water Powered Rockwood Foam Generators – Located 80ft in the air 9 ea – Pressure Switches – Located 80ft in the air 9 ea – Strainers on Foam Deluge Valves – Located 80ft in the air 4 ea – Water Flow Switches 1 ea – Pressure Switch 5 ea – Young Engineering Surge Tanks – 10 Gallon – Mod #10BSA27

Fire Alarm Equipment

1 ea – Fire Lite – Fire Alarm Panel 1 ea – Foam Releasing Panel 13 ea – Manual Pull Stations 3 ea – Tamper Switches 29 ea – Audio Visual Devices

Hangar #519

1 ea – 12” Strainer Main Line 1 ea – 12” Outside Stem and Yoke 4 ea – 6” Outside Stem and Yoke 11 ea – 4” Outside Stem and Yoke 1 ea – 2 ½” OS&Y 6 ea – 4” Spectrum Oscillating Monitors 6 ea – 4” Cla-val Co Device with Manual Override 1 ea – 4” Star Alarm Valve 2 ea – 6” Star Alarm Valves 4 ea – 6” Straight Gut Risers 2 ea – 6” Gem A-4 P.A Valves 1 ea – 4”Fire Department Connection 1 ea – 1800 Gallon Poly Tank with Level Switches 2 ea – Edwards 300-360 Foam Pumps 1 ea – 3” Strainer 2 ea – 1 ½”Hydraulic Ball Valves 4 ea – 6” Arrow Foam Controllers 2 ea – Firetrol FTR Foam Pump Controllers

57 ea – Heat Detectors – Located at 65ft in air 8 ea – Flame Detectors – UVIR 1 ea – Foam Releasing Panel 13 ea – Manual Pull Stations 5 ea – Water Flow Switch 40 ea – Tamper Switches 11 ea – Audio Visual Devices

Hangar #532

4 ea – 6” OS&Y 1 ea – Post indicator Valves 8 ea – 4” OS&Y 6 ea – Chemguard Foam Generators 1 ea – 500 Gallon Horizontal Foam Tank 4 ea – Young Engineering Surge Tanks 4 ea – 6” Foam Preaction Valves 2 ea – 6” Alarm Valves

267 ea – Heat Detectors – Located at 65ft in air 21 ea – Flame Detectors – UVIR 1 ea – Foam Releasing Panel 12 ea – Duct Detectors 2 ea – Smoke Detectors 28 ea – Manual Pull Stations 12 ea – Water Flow Switch 8 ea – Tamper Switches 27 ea – Audio Visual Devices

Hangar #570

1 ea – Foam Diesel Pump 2 ea – 1900 Gallon Foam Gravity Tanks 3 ea – Oscillating Foam Guns 4 ea – 6” OS&Y 1 ea – Post indicator Valves 8 ea – 4” OS&Y 4 ea – Young Engineering Surge Tanks 4 ea – 6” Foam Deluge Valves 4 ea – 6” overhead Preaction Valves 4 ea – 6” overhead Foam Deluge Valves 1 ea – 4” Preaction Valve for Maintenance area

75 ea – Heat Detectors – Located at 65ft in air 10 ea – Flame Detectors – UVIR 1 ea – Foam Releasing Panel 1 ea – Duct Detectors 2 ea – Smoke Detectors 17 ea – Manual Pull Stations 12 ea – Water Flow Switch 8 ea – Tamper Switches 15 ea – Audio Visual Devices

Hangar #578

3 ea – Spectrum Oscillating Monitors 4 ea – 4” Outside Stem and Yoke with Tamper 1 ea – 12” Outside Stem and Yoke with Tamper 9 ea - 6” Outside Stem and Yoke with Tamper 3 ea – 6” Globe Model H-1 Alarm Valve 1 ea – 6” Globe Model H-3 Alarm Valve 1 ea – 12” Strainer in Main Line 2 ea – Spectrum Foam Pumps 1 ea – Spectrum Jockey Pumps 1 ea – 1600 Foam Tanks – 3% AFFF 1 ea – Fire Department Connection

Fire Alarm Equipment

1 ea – Fire Lite – Fire Alarm Panel 1 ea – Foam Releasing Panel 13 ea – Manual Pull Stations 1 ea – Duct Detector 4 ea – Water Flow Switch 24 ea – Tamper Switches 19 ea – Audio Visual Devices

Hangar #700

3 ea – Tyco DV-5 Deluge Valves 3 ea – Young Engineering Surge Tanks 6 ea – 6” OS&Y with Tampers 4 ea – 2” Ball Valves 3 ea – Hydraulic Ball Valves 1 ea – 800 Gallon Chemguard Horizontal Foam Tank 14 ea – 6” Viking Mod F-1 Alarm Valves 14 ea – Young Engineering Surge Tanks – no access to test without draining system 12 ea – Foam Generators – 80ft in the air 8 ea – UVIR Detectors

170 ea – Heat Detectors – Located at 65ft in air 8 ea – Flame Detectors – UVIR 1 ea – Foam Releasing Panel 2 ea – Smoke Detectors 20 ea – Manual Pull Stations with abort function on foam release 17 ea – Water Flow Switch 17 ea – Tamper Switches 30 ea – Audio Visual Devices