Pre-Proposal_Conference_-_02Jul13.pptx

Repair/Maintain High Voltage Electrical Distribution System, JBCH Pre-Proposal Conference

Solicitation: FA4418-13-R-0012 Agenda 02 July 13 Introductions Emergency Procedures, Rest Rooms Contracting Solicitation Review Civil Engineer Project Review Preliminary Questions

SSgt Bradley Nicholson

628 CONS/LGCB

843-963-5168

JOINT BASE CHARLESTON

Page ‹#›

In case of Emergency and evacuation is necessary exit conference room, turn right, go through glass doors and down stairs. Exit the building and walk across parking lot and across street.

Rest Rooms

Contracting Solicitation Review 100% 8(a) SET-ASIDE

FIRM FIXED PRICE

All amendments will be posted on FedBizOpps (fbo.gov)

Please submit any questions in writing to:

Bradley.nicholson@us.af.mil

Pre-Proposal Conference Proposals Due No Later Than 4:00 PM on 22 Jul 13 Referenced in Block 13a of Solicitation Mail or Hand deliver Hand carrier – Expect delays “ALWAYS” Mail – Do not rely on USPS. Use FedEx, UPS, or any other door to door service company.

Fax Proposals Modifications or Revisions Only Specifications to the Solicitation Referenced under Section J of Solicitation Located on FedBizOpps All badge procedures will apply to this project Questions in writing deadline is 12:00 PM on 10 Jul 13

Section H –Bonds Referenced under Section H page 14 of Solicitation

H-001 PERFORMANCE AND PAYMENT BOND REQUIREMENTS

(IAW FAR 28.101-2 and FAR 28.102-3)

PROPOSAL BOND: The offeror shall submit a Proposal Bond (Standard Form 24) with good and sufficient surety or sureties acceptable to the Government. Proposal Bond, in the amount of twenty percent (20%) of the proposed price. The Proposal Bond penal amount shall be expressed in dollars and cents.

The contractor shall submit a Performance Bond (Standard Form 25) and a Payment Bond (Standard Form 25-A) with good and sufficient surety and sureties to the Government within 15 days of award. The penal sum of such bonds will be as follows:

PERFORMANCE BOND: The penal sum of the performance bonds shall equal $1 million or 100% of the total active task orders, whichever is greater

PAYMENT BOND: The penal sum of the payment bonds shall equal $1 million or 100% of the total active task orders, whichever is greater

Project Time Allowed Referenced clause on pages 13 – 14 and 25 of Solicitation

(End of clause)

WHAT TO SUBMIT TO CONTRACTING (Section L) Signed Copy and blocks 14 through 20 of SF 1442 and all amendments acknowledgement that you have received, reviewed, and understand them The Price Schedule: Section J, Attachment 2 Proposal/Bid Bond - 20% of offer Fill-ins and certifications in Sections I through K Past Performance Information and, if applicable Subcontractor Consent forms Letter from SBA showing proof of 8(a) status

Past Performance Information (Section M):

Past Performance must be relevant Performance/Price Trade-Off procedures apply

M001. BASIS FOR CONTRACT AWARD: This is a competitive best value source selection in which competing offerors' past performance history will be evaluated on a basis significantly more important than cost or price considerations. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All offers shall be treated equally except for their prices and performance records. (Failure to meet a requirement may result in the removal from competition or an offer may not be considered). Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

Price Evaluation A. Initially offers shall be ranked according to total price proposed for (CLINs 1001, 2001, 3001, 4001, and 5001). An offeror’s proposed prices will be determined by multiplying the quantities identified in Section B by the proposed unit price for each Contract Line Item Number or Subcontract Line Item Number to confirm the extended amount for each. The extended amounts will be added together to determine the Price Schedule Total for CLIN 1001. The offeror shall submit an escalation rate for each option year in order to calculate a total price.

Pre-Proposal Conference The total price (for evaluation purposes) will be calculated as follows:

Total Price = Base Year + Option Year 1 + Option Year 2 + Option Year 3 + Option Year 4

Base Year (1001) = Price Schedule total Option Year 1 (2001) = Price Schedule total multiplied by escalation rate Option Year 2 (3001) = Option Year 1 multiplied by escalation rate Option Year 3 (4001) = Option Year 2 multiplied by escalation rate Option Year 4 (5001) = Option Year 3 multiplied by escalation rate

EXAMPLE:

Price Schedule Total: $2,000,000.00 Escalation Rate: 3%

Offerors whose total evaluated price is unreasonable (in accordance with FAR 15.404 and FAR 31.201-3), unbalanced (in accordance with FAR 15.404-1), or unaffordable (not within any budgetary information included in the solicitation) may not be considered for award.

Performance Confidence Assessment The contracting officer shall seek relevant performance information on the lowest priced offeror based on (1) the past efforts provided by the offeror and (2) data independently obtained from other Government and commercial sources. The Government may complete Past Performance Questionnaires (after receipt of proposals) with references provided by the offeror or found through other sources.

C. Relevant performance includes performance of efforts involving the repair and maintenance of high voltage electrical distribution systems that are similar or greater in scope, magnitude and complexity than the effort described in this solicitation. The Government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a Substantial Confidence performance assessment. The purpose of the past performance evaluation is to allow the Government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated past performance. The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence, as defined in DoD Source Selection Procedures, Table 5. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no relevant past performance history shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably (neutral).

D. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP.

E. If the lowest priced offeror is judged to have a “Substantial Confidence” performance confidence assessment, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

F. If the lowest priced offeror is not judged to have a “Substantial Confidence” performance confidence assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” performance assessment or until all offerors are evaluated. The Source Selection Authority shall then make an integrated assessment best value award decision. Award may be made to a higher priced offeror based on the best value assessment of the SSA.

G. Offerors are cautioned to submit sufficient information and in the format specified in Section L. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

H. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision.

Civil Engineer Project Review

Preliminary Questions

Questions in writing deadline - 12:00 PM 10 Jul 13 image2.jpeg image3.png image4.png