Updated FA441726Q0047 UPS HVAC BPA Questions and Answers.pdf

FA441726Q0047 UPS HVAC BPA Questions and Answers

1. CLIN 0001 — PM Services: Is the unit price for CLIN 0001 intended to represent the total fixed price for both bi-annual PM visits per year, or is it priced per individual visit? Unit Price should per Job/Visit, total quantity of 2 per year

2. CLIN 0002 & 0003 — Labor Rates: Should the hourly rates submitted for CLINs 0002 and 0003 represent a single all-inclusive rate (labor, travel, and overhead), or should travel time and costs be priced separately? Rates should be all inclusive

3. Period of Performance: The RFQ states performance begins on or about May 1, 2026. Will the government confirm the exact start date at time of award, and will the first PM visit be scheduled in coordination with the Contracting Officer's Representative (COR)? We would like that the first Preventive Maintenance of the year to be conducted at the earliest possible opportunity following the signing of the

BPA.

4. Base Access: What is the anticipated lead time for contractor personnel to receive base access credentials at Hurlburt Field following contract award? Contractor should be able to provide the information 3 days prior to the scheduled maintenance, we will coordinate accordingly during emergency situations

5. R-454B Refrigerant: Will the government provide any government-furnished refrigerant, or is the contractor responsible for supplying all refrigerants required during PM and corrective maintenance visits? No, the contractor shall provide all materials including the refrigerant

6. Wage Determination: Attachment 3 references a Wage Determination dated December 3, 2025. Can the government confirm the applicable wage determination number so we can ensure our pricing is compliant with Service Contract Labor Standards? Wage determination No.: 2015-4531 applies to this subject blanket purchase agreement

7. Emergency Response Requirement: The Statement of Work appears to contain differing response language for emergency service. One section state that response time for emergency calls shall not exceed four hours, while another states that the contractor shall respond within two hours and begin work within four hours. Please confirm the Government’s required emergency response standard for performance and pricing purposes. Required response standard is to report within four hours

8. Invoice Submission and Payment Method: The solicitation materials appear to reference both Government Purchase Card payment and WAWF-related payment instructions. Please clarify the Government’s intended invoicing and payment method for BPA call orders, including whether payment will be made by Government Purchase Card, through WAWF, or based on the type and/or dollar value of the individual call. BPA Calls made by Authorized Callers up to $25,000.00 shall be processed with a Government Purchase Card. BPA Calls/Call Orders made by Contracting Officers up to their warrant can be processed through WAWF

9. Please advise if a site visit will be scheduled for this project. A site visit will not be held for the subject requirement

10. EQUIPMENT CONDITION: What is the current operational condition of the Marvair unit (Model EAA1060AC060N++1+1DA+C21, S/N 2303-F303369-0-1 & 2303-F303369-0-2)? Are there any known or recurring issues, deferred maintenance items, or recent repairs we should be aware of? Both units are operational. We had preventative maintenance done 09/15/2025. Air Filters were replaced, drain lines were flushed, all electrical components were tightened, refrigerant pressures were checked, evaporator coils were sprayed with cleaner, all components were tested, all debris was cleaned from cabinet, motors were oiled and lubricated, and they checked for complete system operation. The fan blades were replaced on 07/09/2025.

11. NUMBER OF UNITS / SERIAL NUMBERS: Two serial numbers are listed for a single model. Can you confirm whether this contract covers two (2) separate identical units or one (1) unit with two serial number components?

This contract will cover two separate identical units (same model).

12. ANNUAL REPORT DUE DATE: Section 5.2 requires an annual report by August 1st of each year. For the first contract year (award on or about May 1, 2026), would the first annual report be due August 1, 2026 (approximately 3 months into performance), or August 1, 2027? The first annual report will be due August 1st, 2027.

13. PERMITS AND APPROVALS: Section 2.5 states that we’re responsible for obtaining all necessary permits and approvals. Given that the specific building number and facility details are redacted in the solicitation, can you provide a complete list of all known permits, approvals, base access credentials, and any security related requirements that will be necessary for contractor personnel to perform work under this contract? The contractor will need a real ID so we can sponsor them onto base if they do not have access. The contractor will also need to be a licensed and insured HVAC company.