REST Contract PWS.pdf

PERFORMANCE WORK STATEMENT

Reintegrating Everyone in Special Tactics

“REST”

6 August 2025

TABLE OF CONTENTS

SECTION NUMBER AND TITLE PAGE NUMBER

1.0. DESCRIPTION OF SERVICES………………………………………….3

1.1. REINTEGRATION WEEKENDS………………………………..3

1.2. ONSITE CHILDCARE…………………………………………...4

1.3. ADDITIONAL REQUIREMENTS………………………………5

1.4. DELIVERABLES…………………………………………...……5

2.0. SERVICE SUMMARY…………………………………………………...6

3.0. GENERAL INFORMATION……………………………………………..7

1.0. DESCRIPTION OF SERVICES. The Contractor shall provide all management, facilities/lodging, media, meals, and childcare to conduct reintegration weekends for assigned units returning from deployments. Anticipated service locations will be in the vicinity of Fort Walton Beach, Florida and Taos, New Mexico.

1.1. REINTEGRATION WEEKENDS. Reintegration weekends shall be hosted at no less than a 4-star resort style setting (as rated according to TripAdvisor.com). Two (2) events shall be scheduled per performance period. Each event will be a duration of 3 days and 2 nights (Friday-Sunday). The first event is scheduled for 7-9 November 2025 and shall be executed within 30 miles of Fort Walton Beach, Florida. The second event is tentatively scheduled for May 2026 and shall be executed within 75 miles of Taos, New Mexico. The government shall notify contractor of exact dates of execution no later than 31 January 2026.

1.1.1. DESCRIPTION OF LODGING. Contractor shall provide a facility that can provide lodging for a maximum of 120 participants for two (2) nights. Rooms shall be provided to accommodate 39 couples, their families, and each facilitator. The number of participants at each event will be contingent upon the dates selected. Each couple shall have their own private room which must include no smaller than a queen-sized bed and, depending on the location, must include the following amenities: private bathroom, television, refrigerator, microwave, and internet access. For families with children, additional rooms shall be provided to meet hotel maximum occupancy guidelines with at least 1 bed option for each child. Guest check-in must be available to event participants by 3:00 p.m. on the first day of the event. Guest checkout shall be extended to 12:00 p.m. on the last day of the event. Daily room service shall be included for duration of stay.

1.1.2. LODGING AMENITIES. The contractor shall provide on-site recreational activities that must include the following: on-site fitness center, resort amenities, nearby dining options, and outdoor or indoor swimming pools. Additionally, parking shall be included for all attendees at no additional charge.

1.1.3. MEETING SPACE. The lodging facilities shall include a meeting space capable of supporting a maximum of 80 adult participants for the full duration of the visit. Meeting space shall include onsite audio/visual support, a projector with computer connection capabilities, projection screens, extension cords, and tables and chairs to support.

1.1.4. MEALS. The contractor shall provide four (4) adult meals and five (5) children’s meals during each event. Meals shall consist of the following: two (2) hot breakfasts, one (1) lunch, one

(1) adult dinner, and two (2) children’s dinners. All meals shall be buffet style consisting of at least three (3) entrée choices, five (5) choices of side items, and no less than three (3) drink options to include water. Food shall be fresh, safe, and neatly presented. Dinners shall include two meat options, as well as a plant base protein option. The contractor shall support specific dietary requirements as requested (e.g. vegan options, food allergies, etc.). The event facilitator will provide the dietary requirements to the contractor no later than seven (7) days prior to the event start.

Adults Children Notes

Breakfast 2 2 Meals together

Lunch 1 (Saturday) 1 (Saturday) Meals separate

Dinner 1 (Friday) 2 (Friday & Saturday) Meals separate

1.1.5. 7-9 NOVEMBER DINNER CRUISE. The 7-9 November 2025 Fort Walton Beach-based event shall include a dinner cruise on Saturday night. The cruise shall be no less than 3 hours and allow participants to return to childcare pickup on time. The cruise shall be of commercial quality and allow all participants to dine as a group on one vessel. The cruise shall include entertainment and a 3-course meal. Any alcohol purchased will be at the expense of the individual, not the government.

1.1.6. WEEKEND TIMELINES.

Friday (First day of event)

3:00 - 4:30 PM – Guest Registration, Check into rooms 4:30 - 5:00 PM – Childcare Check in 6:00 - 7:30 PM – Resort-based Dinner 9:00 - 9:15 PM – Childcare Pick up

Saturday (Second day of event)

7:30 - 8:30 AM – Breakfast 8:15 - 8:45 AM – Childcare Check in 11:30 – 1:00 PM – Lunch 12:30 – 1:00 PM – Childcare Pick Up 5:00 – 5:30PM – Childcare Check In 9:30 – 10:30 PM – Childcare Pick up

Sunday (Third day of event)

7:30 - 8:30 AM – Breakfast 8:15 - 8:30 AM – Childcare Check in 11:30 - 12:00 PM - Childcare Pick Up 12:00 - Guest Checkout

1.2. ONSITE CHILDCARE. The contractor shall provide childcare, meals, activities, and room(s) for children up to the quantities listed by a licensed and government approved childcare provider, to include the ability to provide for children with special needs. Contractor must ensure childcare providers adhere to local, state, and federal laws, regulations, and background check requirements. State mandated provider ratios shall not be exceeded. The list of childcare providers shall be submitted to the event facilitator for approval three (3) days prior to event start.

1.2.1. CHILDCARE ACTIVITY PLAN. The childcare provider shall provide and deliver a physically and mentally active program with items such as physical activities, arts and crafts, games, etc. Childcare provider shall carefully consider alternative activities suitable for children with disabilities and unique care needs. Event facilitators will provide a list of children with special or unique needs thirty (30) days prior to event start. A Saturday night movie is acceptable but must include alternative activities for those unable/unwilling to participate. The movie must be approved by the event facilitator prior to showing. Childcare providers shall submit a childcare activity plan to the government for approval three (3) days prior to event start.

1.3. ADDITIONAL REQUIREMENTS.

1.3.1. CHANGES. The contractor shall make a good faith effort to accommodate roster changes due to military obligations up to the day of the event. The facilitator will work to ensure that these changes are minimal and do not affect the number of rooms or childcare providers that were required upon the original roster being sent.

1.4. DELIVERABLES. All deliverables must meet professional standards and meet the requirements set forth in contract documentation. The contractor will be responsible for delivering all end items specified. The following items are deliverables that fall within the scope of the aforementioned tasks and all other stated deliverables.

TITLE PARAGRAPH WHEN TO SUBMIT DIST FORMAT COPIES

Childcare Providers

1.2. 3 days prior to the event Event Facilitator Electronic 1EA

Childcare Activity Plan

1.2.1. 3 days prior to the event Event Facilitator

Electronic 1EA

2.0. SERVICE SUMMARY (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PWS PARA PERFORMANCE

THRESHOLD

SS-1, Correct number of participant rooms associated with attendance numbers, along with adequate meeting spaces available within 72 hours prior to each event.

1.1.1. No more than 2 deviations.

SS-2, Childcare shall be provided by licensed/approved provider and includes a licensed/approved special needs trained professional (if required) in accordance with local, state, and federal childcare regulations.

1.2. 100%

SS-3, Food services meet commercial standards in line with Four Star or higher resort setting.

1.1.4. 100%

3.0. GENERAL INFORMATION.

3.1. ALTERNATIVE DATES. The Government may have to reschedule events due to unforeseen circumstances. The Government reserves the right to reschedule an event at no additional cost, provided that at least a thirty (30) day notice is provided to the contractor in writing. The contractor shall propose dates for the rescheduled event(s) within three (3) months of the original scheduled event.

3.2. CONTRACTOR PERSONNEL. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager and alternate(s) must be able to read, write, speak, and understand the English language.

3.3. SAFETY. Contractor personnel shall comply with all applicable laws and safety regulations.

Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government shall assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.