Response to Inquiry MFR - FA441725Q02160002.docx

DEPARTMENT OF THE AIR FORCE 1ST SPECIAL OPERATIONS WING (AFSOC)

HURLBURT FIELD FLORIDA

30 June 2025

MEMORANDUM FOR RECORD

SUBJECT: Requirement Owner Responses to Contractor Inquiries - FA441725Q0216 Fabric Covered PVC Tent-Structure

1. The requirement owner has provided the following responses to inquiries submitted by various commercial contractors during the solicitation phase of the subject acquisition Installation: Q. Will installation/erection be required in this solicitation?

Yes, installation is required.

Foundational: Q. If so, will any material need to be laid down to build upon (concrete slab, etc)?

The concrete pad is existing. Attached are photos of the existing concrete pad and an example of how a similar tent is secured to the concrete pad directly in front of the requested installation site.

Fabrication: Q. Could you please clarify whether the government will handle the fabrication, or if we are required to both fabricate and install the materials?

The contractors are expected to fabricate and install the materials.

Requirements

2.2 The structure will include openings on each end, 15’wide x 10’high.

1.) Q. Initial discussions involved the requirement for the 64’ width ends being entirely open. Should these be enclosed with only a 15’w x 10’h opening now? If so, are the openings to accommodate any type of doors?

Ends will be open – no doors

2.5 The vinyl tent structure will include the appropriate LED Lightning Protection kit, with associated hardware, 8 ea. installed.

2.) Q. Does this refer to LED lighting from the market research, or to a need for Lightning Protection? If Lightning Protection, is there a code requirement such as UL-96 to be met, or a simple kit is required?

8 ea. LED Lights. Kit includes LED fixtures, MC Cable wiring, mounting hardware, and switches.

Includes 100 Amp Panel Box, including associated hardware.

Receptacle Kit -8ea. Duplex receptacles with MC cable wiring and mounting hardware for convenience use.

2.6 The vinyl tent structure shall include electrical and lighting, 6ea. 400watt 120volt single phase metal halide lights, “Reloc” (or equivalent plug and play light system), switches and panel box capable of receiving power from an outside source.

3.) Q. Are LED lights allowed? They are more energy efficient and readily available than metal halide lights. Our standard is a 32,000 lumen high-bay fixture.

Yes, LED lights are permitted

4.) Q. Are the dimensions listed as nominal? We have a standard shelter that is very close to the sidewall height at 60’ wide and a taller at the peak. Could you please provide a tolerance on the dimensions or a minimum?

The dimensions are listed on the statement of work as the pad is required for officials testing.

The vinyl tent structure shall be 64’ Wide X 84’ Long X 27’ Center Height X 13’ Side wall 18 OZ. Cover. A skirt to seals the base

5.) Q. Could you confirm the lighting protection is required to be “LED”?

Lighting should be LED

6.) Q. Is the fabric required to be Berry Compliant?

Material shall be flame retardant PVC Laminated fabric with polyester scrim. The STTS/RAS will be responsible to connect the main power and connection to the panel box. The vinyl tent structure shall have a hurricane rating that meets Florida (local) building code.

7.) Q. Will the Government consider "Equal to or Better than Brand Name?”

Brand-name or equal is specified on Page 3 of “Solicitation – FA441725Q0216”

8.) Q. As there was no site visit for this requirement, are as-built drawings available of the existing concrete slab where the new structure is to be mounted? If not available is the contractor to assume the existing concrete pad is adequate to support the new structure?

Images have been provided regarding the existing concrete pad and the contractor is to assume that it will be sufficient to support the new structure.

9.) Q. Does the Government want to include HVAC/Ventilation as part of the RFQ requirements? If so, can the Government provide the specifications for the HVAC requirement?

There will be no HVAC requirement for this solicitation.

10.) Q. Is there any requirement for doors to be mounted in the requested 15' Wide x 10' Tall openings located at each end of the structure? If so, please provide the type of door and specifications required.

No doors will be installed onto the structure.

11.) Q. will there be a requirement for the contractor to provide a Superintendent, QC, and SSHO for this project? Can one person perform the function of all three hats?

No superintendent, QC, or SSHO are required for this project.

12.) Q. Will there be any flooring requirements for this structure? If so, please provide the flooring requirements.

There is no flooring requirement.

This document will continue to receive updates as further requests for information are processed.

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