FA441724QA001 - Man Lift Mx.pdf

FA441724QA001

DEPARTMENT OF THE AIR FORCE

1ST SPECIAL OPERATIONS WING

(AFSOC) HURLBURT FIELD FLORIDA

4 January 2024

MEMORANDUM FOR ALL PROSPECTIVE CONTRACTORS

FROM: 1 SOCONS/PKA, 350 Tully St

Hurlburt Field, FL 32544

SUBJECT: Request for Quotation, FA441724QA001, Man Lift Maintenance

1. The 1st Special Operations Contracting Squadron intends to establish a single or multiple Blanket

Purchase Agreement(s) (BPAs) for Man Lift Maintenance Services at Hurlburt Field, Florida. The contractor shall provide all services in accordance with the attached Statement of Work (SOW). A BPA is not a contract, but an agreement that establishes the price and terms and conditions of future orders/calls. The BPA will have an individual call limit of $25,000.00 and a maximum ceiling of $249,500.00. This agreement does not obligate the Government, only calls made from authorized callers will obligate the Government. The Government currently has seven JLG man lifts that will be maintained under this requirement, however, future increases in equipment quantities may be incorporated by agreement of both parties. This is a 100% small business set-aside under NAICS 811310.

Prices for services provided in accordance with the attached Statement of Work and attached List of Equipment are requested for the following:

CLIN Description Unit of Issue Unit Cost

0001 Labor Rate Hour

0002 Annual Inspections Each

0003 Pick up/Drop Off (each way)

Each

0004 Service Call Labor Rate Hour

0005 Service Call Mileage Mile

2. General Information

Notice Type: Combined Synopsis/Solicitation Solicitation Number: FA441724QA001 Title: Man Lift Maintenance Services

Posted Date: 4 January 2024 Questions Due Date 11 January 2024 Solicitation Response Date: 18 January 2024 Set Aside: Total Small Business Set-Aside NAICS Code: 811310

Points of Contact

Makail Betsill Makail.betsill@us.af.mil 850-884-2097

Neo Stamper Neo.stamper@us.af.mil 850-884-1593

3. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Additionally, the Government will utilize simplified acquisition procedures in accordance with FAR part 13.

4. This combined synopsis/solicitation is issued as a Request for Quotation (RFQ) with solicitation number FA441724QA001. This requirement is a total small business set-aside.

5. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2023-06; Effective 04 December 2023, Defense Acquisition Circular, and Air Force Acquisition Circular.

6. In accordance with FAR 19.502-2, Total Small Business Set-Aside. North American Industry

Classification System (NAICS) code for this solicitation is 811310 with a size standard of $12.5M.

7. The contractor shall provide all management, labor, tools, equipment (electronic or otherwise), transportation, materials, and parts to inspect, test and maintain man lifts in accordance with the attached Statement of Work. The projected period of performance of the agreement is 15 May 2024

– 14 May 2029.

8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items (SEP 2023), applies to this acquisition. FAR 52.212-1 Instructions to Offerors is tailored as follows:

• FAR 52.212-1(a): “The quoter agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes.”

• FAR 52.212-1(f)(2)(i): “Any quotes or revisions received after the exact time specified in this RFQ for receipt of quotes is considered late and may or may not be considered for award. The Government maintains unilateral discretion when considering late quotes.”

Addendum to FAR 52.212-1: To assure timely and equitable evaluation of the quote, the quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including 1. Terms and Conditions; 2. Representation and Certifications. Failure to meet a requirement may result in a quote being ineligible for award.

The quote shall consist of two (2) separate parts: Part I – Price and Part II – Technical.

mailto:Makail.betsill@us.af.mil mailto:Neo.stamper@us.af.mil

a. PART I - PRICE:

i. Complete each fill in section of the Information Sheet with your company information.

Complete the RFQ letter to include pricing for CLINs 0001, 0002, 0003, 0004, and 0005.

If there are other individually priced items/services other than those listed above that are provided by your company, please add those items/services and associated pricing on an additional page.

ii. Any other required clause or provision fill-ins to include 52.212-3

b. PART II – TECHNICAL:

i. Certification of longer than 36 months of continuous business operations.

ii. Certification of recent experience conducting man lift maintenance services or a similar service.

iii. Certification of recent experience conducting maintenance services on JLG equipment/JLG models listed in the attached List of Equipment or similar models.

Points of Contact: All communications shall be submitted via email to all of the following personnel/addresses:

Neo Stamper at neo.stamper@us.af.mil, Makail Betsill at makail.betsill@us.af.mil

Quote Submission Instructions: Quotes must be submitted electronically via email. All documents submitted must be saved in .pdf format and shall follow the instructions in FAR 52.212-1. Quoters must use the following subject Line in their response email: “FA441724QA001 – Man Lift Maintenance Services [company name] – 1 of [total number of emails sent]”. Respondents are encouraged to use read receipts. If you do not receive confirmation of receipt within 24 hours, contact the point of contact identified in this RFQ.

The due date and time for quotes is 2:00 PM CST on 18 January 2023. Quotes that are received after this date and time are considered late. The government reserves the right to accept or reject late quotes.

9. The provision at FAR 52.212-2, Evaluation – Commercial Items (NOV 2021), and the addendum applies to this acquisition. Addendum to FAR 52.212-2: The government may award one or multiple BPAs resulting from this solicitation to responsible quoters. Award will be made on the evaluation of the Price and Technical Acceptability. Price and Technical Acceptability are approximately equal when evaluated. The Government will utilize the Lowest Price Technically Acceptable (LPTA) approach, in which, the Government intends to award to an offeror with a technically acceptable quote(s) at the lowest overall total evaluated price. The LPTA approach does not permit tradeoffs between price/cost and past performance and will include an evaluation for technical acceptability.

i. Price Evaluation. The first (1st) step will be evaluating prices and ranking all responsive offers by price from lowest to highest. Offeror’s prices submitted in the Offer Schedule will be evaluated for completeness and fair and reasonableness. All offerors will be evaluated based on price and placed in order mailto:neo.stamper@us.af.mil mailto:makail.betsill@us.af.mil from lowest to highest price. To determine the lowest price, the total proposed price for all CLINs will be used.

If the lowest priced quoter did not adhere to submission requirements of Addendum to 52.212-1 or receives an “Unacceptable” rating for the Technical factor, the Government will follow the same evaluation method for the next lowest quoter. The process will continue until a quote is found that adheres to Addendum to 52.212-1 and has an “Acceptable” rating for the Technical Factor.

The Technical Factor will be evaluated on an acceptable/unacceptable basis defined as follows:

Acceptable: Quoter’s technical submission adheres to the requirements in this technical factor, adheres to the requirements of the solicitation, and demonstrates understanding of the requirement.

Unacceptable: Quoter’s technical submission does not adhere to the requirements in this technical factor, does not adhere to the requirements of the solicitation, or does not demonstrate an understanding of the requirement.

Quoters shall provide sufficient evidence of 36 or more months of consecutive business operations, sufficient evidence of recent experience conducting maintenance services or a similar service, and sufficient evidence of recent experience conducting maintenance services on JLG models listed in the attached List of Equipment or similar models.

The Government may award a BPA to one or multiple contractors who provide pricing for the requested services or those who provide a better value to the Government.

Exchanges: The government intends to establish a BPA without exchanges with respective vendors.

However, the Government reserves the right to conduct exchanges if deemed in its best interest.

(End of Addendum)

10. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (NOV 2023), Alternate I (OCT 2014), with their offer, or the offeror shall complete paragraph (b) of FAR 52.212-3, if the offeror has completed the annual representations and certifications electronically at https://www.sam.gov/SAM/

Vendors must be actively registered in the System for Award Management (SAM).

11. If a BPA is awarded to your firm, it will be prepared in accordance with the provisions and clauses of the Federal Acquisition Regulation and standard procedures contained therein will apply.

Additionally, the attached BPA terms and conditions (attachment 3) will be incorporated into the resultant contract. The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (NOV 2023), applies to this acquisition. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (NOV 2023), applies to this acquisition; additional FAR clauses cited in the clause are:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.204-14, Service Contract Reporting Requirements (OCT 2016) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023)

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors, Debarred, Suspended, or proposed for Debarment (NOV 2021) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2023) https://www.sam.gov/SAM/

52.222-3, Convict Labor (JUN 2003) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (DEC 2022) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67) (29 U.S.C. and 41 U.S.C. chapter 67) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-50, Combating Trafficking in Persons (NOV 2021) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT2018) (31 U.S.C. 3332) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)

12. The following FAR Clauses are applicable to this solicitation:

52.204-7 System of Award Management (OCT 2018) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-18 Commercial and Entity Code Maintenance (AUG 2020)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment – NOV 2021 52.209-10 Prohibition on Contracting with Inverted Domestic (NOV 2015) 52.212-4 Contract Terms and Conditions--Commercial Items (NOV 2023) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at: https://www.acquisition.gov.

The following DFARS Clauses are applicable to this solicitation:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) https://www.acquisition.gov/

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEC 2019)

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2021) 252.225-7048 Hazardous Materials Export-Controlled Items (JUN 2013) 252.232-7003 Electronic Submission of Payment Requests and Receiving (DEC 2018) 252.232-7010 Levies on Contract Payments (DEC 2006)

The following AFFARs Clauses are applicable to this solicitation:

5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations

5352.201-9101 AFSOC Ombudsman (Jul 2023)

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFSOC (Air Force Special Operations Command) acquisitions please contact:

Primary: Lt Col Jesse Boyter 427 Cody Ave, Bldg 90333, Suite 220, 850-884-3990, jesse.boyter.1@us.af.mil

Alternate: Jeffrey Lowman 427 Cody Ave, Bldg 90333, Suite 220, 850-884-2022, jeffrey.lowman@us.af mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

13. Questions must be received no later than 1400 CST 11 January 2024. Vendors shall provide quotes no later than 1400 CST, 18 January 2024 to the email addresses indicated below. Please include everyone listed below on the email.

SrA Makail Betsill SrA Neo Stamper Email: makail.betsill@us.af.mil Email: neo.stamper@us.af.mil

14. Attachments Description

1. Statement of Work

2. List of Equipment

3. Information Sheet

4. BPA Terms and Conditions

5. WD 2015-4531 Rev 24 mailto:makail.betsill@us.af.mil mailto:neo.stamper@us.af.mil