Attachment 1 - Manlift Maintenance SOW.pdf

ATTACHMENT 1

STATEMENT OF WORK

STATEMENT OF WORK

FOR

Man Lift Maintenance & Repair

Hurlburt Field, Florida

15 May 2024

STATEMENT OF WORK (SOW)

FOR

MAN LIFT MAINENANCE AND REPAIR

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, labor, tools, equipment (electronic and otherwise), transportation, materials, and parts necessary to inspect, test, and maintain man lifts on Hurlburt Field, Florida, 32544. All work shall be performed in accordance with (IAW) this statement of work (SOW). Specific maintenance tasks performed shall be IAW the procedures outlined by the respective manufacturer.

2. TASKS:

2.1. Preventive Maintenance

2.1.1. Maintenance and service work shall be performed IAW the manufacturer's specifications, instructions, and handbooks.

2.1.2. The contractor shall adjust, lubricate, repair, replace, inspect, and/or test lifts and their associated parts including, but not limited to: tires, battery, generator, controllers, gears, bearings, drive motor, hubs, brake components, plugs, coils, stators, brushes, relays, contacts, rotating elements, guides, gauges cylinders, hoses, pumps, and other hydraulics items, limit switches, controls, levers, decals/placards secure and legible, alarms, buttons, indicators, lights, signal, communication systems, filters, fuel lines, latches, coolant, and safety equipment.

2.1.3. The contractor shall inspect and maintain the hydraulic fluid overflow reservoir system and add or remove excess fluid as required.

2.1.4. The contractor shall repair or replace lift electrical, mechanical or hydraulic parts as deemed necessary, using only genuine standard parts produced for the use as installed. All parts shall be of the original manufacturer's design and specifications or equal thereto. The contractor shall perform recurring maintenance and service as required by the manufacturer's listed procedures.

2.1.5. Wire Ropes, Cables and Pulleys. The contractor shall re-work or replace ropes, cables, and pulleys, to include electrical conductors and traveling cables, as required by the lift or the independent component manufacturer, to ensure compliance with all safety requirements. The contract or shall also check tension of hoisting cables and equalize cable loading by adjustments as required.

2.1.6. Lubrication. The contractor shall maintain proper lubrication of rollers, bearings and guide rails, and other components requiring lubrication. The contractor shall furnish all special lubricants and cleaning supplies as required by the manufacturer to service and repair lifts. The contractor shall also repair or replace guides and rails when wear of these items is found beyond specification limits.

2.1.7. Corrosion Treatment and Control. The contractor shall inspect lift components for the presence of corrosion. Corroded areas shall be appropriately treated to reduce or inhibit corrosion development, or be replaced if they are beyond specification limits.

2.1.8. Wire Ropes, Cables and Pulleys. The contractor shall re-work or replace ropes, cables, and pulleys, to include electrical conductors and traveling cables, as required by the lift or the independent component manufacturer, to ensure compliance with all safety requirements. The contract or shall also check tension of hoisting cables and equalize cable loading by adjustments as required.

2.1.9. Lubrication. The contractor shall maintain proper lubrication of rollers, bearings and guide rails, and other components requiring lubrication. The contractor shall furnish all special lubricants and cleaning supplies as required by the lift manufacturer to service and repair lifts.

The contractor shall also repair or replace guides and rails when wear of these items is found beyond specification limits.

2.1.10. Corrosion Treatment and Control. The contractor shall inspect elevator components for the presence of corrosion. Corroded areas shall be appropriately treated to reduce or inhibit corrosion development, or be replaced if they are beyond specification limits.

2.1.11. Quality Control. The contractor shall provide quality control adequate to ensure that inspections are thorough and that all required repairs and maintenance tasks are performed IAW prescribed standards and ensure full compliance with manufacturer’s specifications.

2.1.12. If the cost of the parts and or equipment exceeds $10,000 (not including labor), then the contractor shall provide the Contracting Officer with three cost estimates for the part(s) and receive approval from the Contracting Officer before proceeding further.

3. CONTRACTOR REQUIREMENTS:

3.1 Federal Holidays. The following is a list of federal holidays observed by this installation.

New Year's Day, January 1 or the Friday preceding or Monday following Martin Luther King's Birthday, 3rd Monday in January President's Day, 3rd Monday in February Memorial Day, last Monday in May Juneteenth, June 19 or the Friday preceding or Monday following Independence Day, July 4 or the Friday preceding or Monday following Labor Day, first Monday in September Columbus Day, 2nd Monday in October Veterans Day, November 11 or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, December 25 or the Friday preceding or Monday following

3.1.1 Whenever a federal holiday falls on a Saturday, the preceding holiday is observed, and whenever a holiday falls on a Sunday, the following Monday is observed.

3.2. Contractor Employees. The contractor agrees to utilize responsible, capable employees in the performance of tasks on this agreement. The contractor may be asked to remove persons who pose a threat to the health, safety, or security of the installation. While on duty, contractor personnel shall be easily recognized as contractor employees; this may include a name badge, company shirt with employee’s name, etc. Employees must wear identification at all times.

3.3. Licenses/Certification. Prior to beginning performance, the contractor shall provide proof of applicable state or local licenses for JLG man lifts.

4. GENERAL INFORMATION:

4.1 Security Requirements. The contractor shall ensure that each employee obtains the required pass and identification items as applicable for contractor personnel and non-government owned vehicles. The Security Police Pass and Identification Office, located in building 90905, issues these forms.

4.2. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

The Contractor shall be required to complete the following forms (to be provided at the pre-performance conference) in order for employees to gain access to the installation:

Contractor Employee Listing

Hurlburt Field Contractor Access Badge Affidavit (CAB)

Department of Homeland Security Form I-9 (DHS I-9)

4.2.1. The Contractor Employee List. This form shall list every employee requiring access.

Every time employees change, it shall be updated to reflect additions and/or deletions. Identify those individuals who require escort authority by including the word “escort” next to their names. Limit the number of individuals designated as escorts to a reasonable number (i.e. one or two). For work locations please use building numbers or areas (i.e. Bldg 90618 or Red Horse, AMMO Area, etc.). Once completed, email the list to the Contracting Officer in EXCEL or WORD format. The Contracting Officer will then prepare and attach a cover letter, and forward the Employee List to the Visitor Control Center.

4.2.2. Upon notification that the Employee List has been forwarded to the Visitor Control Center, the other two forms (DHS I-9 & CAB) shall be completed and hand carried to the Visitor Control Center by the employee. If everything is in order, they will receive a contractor badge.

If an employee will be driving on Hurlburt Field they are required to provide a valid driver’s license, vehicle registration, and proof of insurance. NOTE: The section of the Visitor Control Center administrating this function is closed after 1400 (2:00 p.m.), therefore, employees must arrive prior to this time in order for their documentation to be processed.

4.2.3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4.2.4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable.

4.3. Physical Security. The contractor shall ensure no government owned or controlled real or personal property is damaged during any service provided under the contract. The contractor will be responsible for the repair or replacement of any government property damaged by the contractor at no expense to the government.

4.4. Driving License/On-base Requirements. The contractor and employees shall comply with base traffic regulations at all sites. The contractor shall ensure employees have a current and valid state/country driver’s license and government license for the type of vehicle being driven before allowing the employee to operate a government vehicle or personal vehicle on Hurlburt Field, Florida. Government vehicle licenses may be obtained through the appropriate base Transportation Squadron and unit vehicle control officer.

4.5. Government Inspection. A Government contract monitor/inspector will be designated to inspect work performed by the contractor. The contractor's work shall be evaluated according to the contract, this statement of work, the product manufacturer's data, and applicable industry standards. Observations that indicate improper or questionable performance shall be brought to the attention of the contractor's representative for corrective action. The contractor shall correct the condition at no additional cost to the Government.

4.6. Service Records:

4.6.1. Service Manuals. The Government will not provide service manuals or service diagnostic software or tools to contractor. The contractor shall obtain, have on file, or otherwise make available to its representatives, all operational and technical documentation (such as operational and service manuals, schematics, and parts lists) which are necessary to meet the performance requirements of this contract.

4.7. Safety Procedures.

4.7.1. The contractor shall comply with all appropriate safety requirements, including OHSA, public health, and commercial standards (i.e. ANSI/ASME) applicable to the work being performed.

4.8. The contractor shall obtain a welding permit from the Base Engineer and notify the base fire department before commencing welding operations.

4.9. The contractor shall dispose of all oils, hydraulic fluids and other hazardous waste in accordance with federal, state and local regulations, and dispose of trash or debris off Government property in accordance with the same.

4.10. Warranty of Work. The contractor warrants that work performed under this contract, including work performed by a subcontractor, shall conform to the contract requirements and shall be free of defects. The terms of this warranty shall continue for thirty (30) days after the completion of this contract.

4.10.1. Warranty of Installed Parts. All new parts installed by the contractor shall maintain the same warranty for the same period customarily offered commercially to the public.