Attachment 4 - Instructions.pdf

FA441723QA002

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

FAR 52.212-1 Instructions to Offerors is tailored as follows:

• FAR 52.212-1(a): "The quoter agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes."

• FAR 52.212-1(f)(2)(i): “Any quotes or revisions received after the exact time specified in this

RFQ for receipt of quotes is considered late and may or may not be considered for award. The

Government maintains unilateral discretion when considering late quotes.”

• “Offer”, “offeror”, and “proposal” are replaced with “quotation”, “quoter”, and “quote.”

ADDENDUM TO 52.212-1 QUOTE PREPARATION INSTRUCTIONS

General Instructions

A. To assure timely and equitable evaluation of the quote, the quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including 1. Terms and conditions; 2. Representations and certifications.

Failure to meet a requirement may result in a quote being ineligible for award.

Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The quote shall consist of three (3) separate parts: Part I - Price, Part II - Technical, and Part III – Past

Performance.

C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. For information contained in SAM, quoters may elect to reference this information instead of submitting copies of the provisions and clauses with their quote. All other clauses and provisions not contained in SAM must be submitted with the quote.

D. A site visit will not be scheduled.

E. Points of Contact: All communications shall be submitted via e-mail to all the following personnel/addresses:

William Silvers at william.silvers@us.af.mil, Scott LeBlanc at scott.leblanc.3@us.af.mil

F. Questions must be submitted via email to the personnel noted above. All questions are due no later than 2:00 PM CST, by 20 December 2022. All questions and answers will be posted to SAM.gov.

G. Quote Submission Instructions: Quotes must be submitted electronically via email. All documents submitted must be saved in .pdf format and shall follow the instructions in FAR 52.212-1. Quoters must use the following subject line in their response email: “FA441723QA002 - 24 SOW STTS Mission

Support [company name] - 1 of [total number of emails sent]”. Respondents are encouraged to use read receipts. If you do not receive confirmation of receipt within 24 hours contact the points of contact identified in this RFQ.

The due time and date for quotes is 11:00 AM CST on 9 Jan 2023. Quotes that are received after this date and time are considered late. The Government reserves the right to accept or reject late quotes.

Quotes shall be on 8.5” X 11” page. A page is defined as one face of a sheet of paper containing information. The text size shall be no less than 12 pitch. Quotes shall use at least 1 inch margins on the top and bottom and 1 inch side margins.

Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will not be evaluated.

H. Specific Instructions

Teaming Arrangements/Joint Venture Documentation (included in Part III of quote): Failure to submit this documentation, if quoter is claiming this is their business approach, will render the quoters' quote non-responsive and no further evaluation of the quoter's quote will be conducted.

Teaming Arrangement/Joint Venture Documentation (If Applicable). If Teaming Arrangements are contemplated they must comply with the appropriate Federal Regulations (13 C.F.R. Part 121 (Size

Regulations), Part 124 8(a) & SDB) and Part 125 (Government Contracting Programs)).

The Joint Venture Arrangement must be received by SBA prior to quote due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the arrangement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the quote due date. No changes or corrections can be made after quote due date other than minor non-material changes made by the SBA.

Teaming Arrangements as a Prime and Subcontractor relationship (if applicable): Quoters must provide the following information not later than the date and time quotes are due:

1. Include size of each concern required at 13 CFR 121.103(h) (I) (2) (ii) and 124.513(b) (1);

2. Clearly establish roles of each party (who is prime and who is subcontractor, who is responsible for what tasks, contract administration, quotes, work management, etc.);

3. Subcontractor past performance cannot be disclosed to the prime quoter without the subcontractor's consent. Provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation;

4. Identify each member's share of the prospective contract, 50/50, 51/49, etc.

5. Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement;

6. Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangements between the prime contractor and its subcontractors.

Joint Ventures (if applicable): Quoters must provide the following information not later than the date and time quotes are due:

1. Include all requirements at 13 C.F.R. Part 124.513, including size concern information;

2. Include a statement confirming that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern IAW FAR 52.219-14(c)(1); and

3. Joint Venture registration in SAM, identifying the Joint Venture as a small business concern under

NAICS code 561990 in their representations and certifications. No corrections and/or changes in proposed teaming arrangement or joint ventures will be accepted after the solicitation closing date and time.

Part I - Price Submission

Limited to no more than two (2) pages. Pages exceeding the page limitations set forth in this section will not be read or evaluated, and will be removed from the quote.

1. Insert proposed unit and extended prices into Attachment 6 - Price List.xlsx for all Line Items. The extended amount must equal the whole dollar unit price multiplied by the number of units. The quote(s) must be submitted for Line items in the base period and all four (4) Option Years. Do not include separate pricing for “Travel” (CLINS 0007, 1007, 2007, 3007 and 4007). For evaluation purposes only, the pricing for CLINS 0007, 1007, 2007, 3007 and 4007 is established as Not to Exceed (NTE) $20,000.00 for all responding contractors. The Total Evaluated Price (TEP) will be calculated by totaling all CLINs inclusive of all option years and the option to extend services IAW FAR 52.217-8. FAR 52.217-8 will be included in the price evaluation by adding 50% of the value of the CLINs in option year four (CLINs

4001 through 4007) to the total price. This amount is for evaluation purposes only and will not be included in the awarded contract value. Prices will be rounded off to two decimal points. Total price will be evaluated for price reasonableness.

Part II – Technical Submission

Limited to no more than ten (10) pages. Pages exceeding the page limitations set forth in this section will not be read or evaluated, and will be removed from the quote.

Subfactor 1 - Program Management and Staffing Plan

Quoters shall demonstrates a detailed Program Management and Staffing Plan that adequately describes the approach the offeror will use to successfully perform to the standards detailed in the Performance

Work Statement (PWS).

a) A Management and Staffing Plan that explains in detail how the offeror intends to recruit, retain, and replace sufficient personnel who have the knowledge, experience, and skills to perform administration as required in the PWS para 1.4, 1.5, 1.6, 1.7, 1.8, and 1.9. Contractors shall submit resumes of potential instructors to verify personnel have the proper experience and qualifications.

b) A Management and Staffing plan that explains the specific number of personnel (skill mix of labor effort). The staffing plan shall provide sufficient detail to identify the number of personnel proposed by the contractor for each position described in the PWS para 1.4, 1.5, 1.6, 1.7, 1.8, and 1.9. The number of

Full-Time equivalent positions must provide enough support personnel to cover the workload as provided in Appendix A.

c) A Management and Staffing plan that explains in detail the plan for identifying/appointing the Site

Lead and Program Manager as described in the PWS paragraph 4.2.1 through paragraph 4.2.1.2.

d) Provide details on the plan to recruit, retain and replace personnel with the required “Secret” security clearance as identified in the PWS paragraph 4.11.

e) Include Teaming Arrangement/Joint Venture (if applicable).

Part III - Past Performance Submission

Limited to no more than two (2) pages per contract listed and ten pages total. Pages exceeding the page limitations set forth in this section will not be read or evaluated, and will be removed from the quote.

Past Performance Questionnaire (PPQ) at Attachment 3, CPARS ratings and accompanying CPARS information does not count towards the page limit. Only references for contracts that are recent and relevant will be considered. For a contract to be determined relevant, the scope of work must meet the follow minimum criteria:

• Contractor has recruited and provided at least two full-time positions supporting one or more of the following types of services: Material Management, Vehicle Maintenance, Aircrew Flight

Equipment, Maritime Maintenance, Combat Arms or Military Training Leader. Provided contractor personnel must have held a security clearance of at least Secret.

Recent is defined as work within the last three years from the issue month of this solicitation.

Submit past performance information for no more than five recent and relevant contracts performed for

Federal agencies or commercial customers as a prime contractor that demonstrates the ability to successfully perform the scope and breadth of the requirements as described in the PWS for this solicitation. Past performance submission must also incorporate quality and satisfaction ratings for all contracts submitted. Negative remarks should include accompanying rationale explaining any corrective actions that were taken for substandard performance. The past performance submission must contain the following information:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified, up-to-date name, address, e-mail address, FAX and telephone number of the contracting officer or customer POC responsible for procuring your services

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions,

(k) Details as to what the predecessor companies, key personnel, or subcontractors participation was in the example past performance being provided.

(l) Explanation of how the scope of the referenced contract is similar to the PWS in this solicitation.

(m) Associated CPARS ratings and accompanying CPAR information (does not count toward page limitation)

If no CPARS information is available for any of the submitted past performance, the quoter shall ensure that the references submitted with the quote are provided the PPQ (Attachment 3). It is strongly recommended that all quoters request their references to submit PPQ immediately via email to William

Silvers at william.silvers@us.af.mil and Scott LeBlanc at scott.leblanc.3@us.af.mil, as to be received to us no later than the date and time quotes are due.

If a teaming arrangement/Joint Venture is contemplated, provide complete information as to the arrangement, including up to five (5) recent and relevant past/present performance information on previous arrangements with same partner or as this entity (CAGE). If this is a first time joint effort, each party to the arrangement must submit separate past performance information. Subcontractor past performance may only be disclosed for use by the prime contractor if a letter of consent to release past performance information to the prime is completed by the subcontractor and included with the past performance.

If the quoter claims there is no past performance, then that status must be identified to the contracting officer no later than the date and time proposals are due from all the quoters.

(End of Addendum)