Attachment 4 - Instructions updated 27 May.pdf

FA441721Q0018

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (JUN

2020)

FAR 52.212-1 Instructions to Offerors is tailored as follows:

FAR 52.212-1(a): "The quoter agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes."

FAR 52.212-1(f)(2)(i): “Any quotes or revisions received after the exact time specified in this

RFQ for receipt of quotes is considered late and may or may not be considered for award. The

Government maintains unilateral discretion when considering late quotes.”

“Offer”, “offeror”, and “proposal” are replaced with “quotation”, “quoter”, and “quote.”

ADDENDUM TO 52.212-1 QUOTE PREPARATION INSTRUCTIONS

General Instructions

A. To assure timely and equitable evaluation of the quote, the quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including 1. Terms and conditions; 2. Representations and certifications.

Failure to meet a requirement may result in a quote being ineligible for award.

Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The quote shall consist of three (3) separate parts: Part I - Price, Part II - Technical, and Part III – Past

Performance

C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. For information contained in SAM, quoters may elect to reference this information instead of submitting copies of the provisions and clauses with their quote. All other clauses and provisions not contained in SAM must be submitted with the quote.

D. A site visit will not be scheduled.

E. Points of Contact: All communications shall be submitted via e-mail to all the following personnel/addresses:

Nick Rogers at robert.rogers.70@us.af.mil, Scott LeBlanc at scott.leblanc.3@us.af.mil

F. Questions must be submitted via email to the personnel noted above. All questions are due no later than 2:00 PM CDT, by 21 May 2021. All questions and answers will be posted to beta.SAM.

G. Quote Submission Instructions: Quotes must be submitted electronically via email. All documents submitted must be saved in .pdf format and shall follow the instructions in FAR 52.212-1. Quoters must use the following subject line in their response email: “FA441721Q0018 – Resiliency Events – [company name] – 1 of [total number of emails sent]”. Respondents are encouraged to use read receipts. If you do not receive confirmation of receipt within 24 hours contact the points of contact identified in this RFQ.

The due time and date for quotes is 2:00 PM CDT on 17 June 2021. Quotes that are received after this date and time are considered late. The Government reserves the right to accept or reject late quotes.

http://www.sam.gov/ mailto:robert.rogers.70@us.af.mil mailto:scott.leblanc.3@us.af.mil

Quotes shall be on 8.5” X 11” page. A page is defined as one face of a sheet of paper containing information. The text size shall be no less than 12 pitch. Quotes shall use at least 1 inch margins on the top and bottom and 1 inch side margins.

Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will not be evaluated.

H. Specific Instructions

Teaming Arrangements/Joint Venture Documentation (included in Part I of quote): Failure to submit this documentation, if quoter is claiming this is their business approach, will render the quoters' quote non-responsive and no further evaluation of the quoter's quote will be conducted.

Teaming Arrangement/Joint Venture Documentation (If Applicable). If Teaming Arrangements are contemplated they must comply with the appropriate Federal Regulations (13 C.F.R. Part 121 (Size

Regulations), Part 124 8(a) & SDB) and Part 125 (Government Contracting Programs)).

The Joint Venture Arrangement must be received by SBA prior to quote due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the arrangement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the quote due date. No changes or corrections can be made after quote due date other than minor non-material changes made by the SBA.

Teaming Arrangements as a Prime and Subcontractor relationship (if applicable): Quoters must provide the following information not later than the date and time quotes are due:

1. Include size of each concern required at 13 CFR 121.103(h) (I) (2) (ii) and 124.513(b) (1);

2. Clearly establish roles of each party (who is prime and who is subcontractor, who is responsible for what tasks, contract administration, quotes, work management, etc.);

3. Subcontractor past performance cannot be disclosed to the prime quoter without the subcontractor's consent. Provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation;

4. Identify each member's share of the prospective contract, 50/50, 51/49, etc.

5. Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement;

6. Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangements between the prime contractor and its subcontractors.

Joint Ventures (if applicable): Quoters must provide the following information not later than the date and time quotes are due:

1. Include all requirements at 13 C.F.R. Part 124.513, including size concern information;

2. Include a statement confirming that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern IAW FAR 52.219-14(c)(1); and

3. Joint Venture registration in SAM, identifying the Joint Venture as a small business concern under

NAICS code 562111 in their representations and certifications. No corrections and/or changes in proposed teaming arrangement or joint ventures will be accepted after the solicitation closing date and time.

Part I - Price Submission

1. Complete blocks 12, 17a, and 30a, b, and c of the Standard Form (SF) 1449. In doing so, the quoter accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2. Insert proposed unit and extended prices into the Pricing Schedule (Attachment 6) for all Line Items.

The extended amount must equal the whole dollar unit price multiplied by the number of units. The quote(s) must be submitted for a Line items in the base period and all four (4) Option Years.

3. Complete the necessary fill-ins and certifications in the Contract Clauses section. If the quoter has completed all representations and certifications contained in this solicitation in their SAM registration, the quoter shall state so.

4. Include Teaming Arrangement/Joint Venture (if applicable).

Part II – Technical Submission

Subfactor 1 – Events Schedule

Quoters shall submit one sample schedule of events for the Marriage Weekend Retreat, Family Weekend

Retreat, EFMP, Family Retreat, and Single Parent Family Retreat. The event schedules must be brief and concise while demonstrating understanding of the requirement and no more than 8 pages in total. The plan must encompass all requirements for each event IAW the PWS and demonstrate understanding of the requirement.

Subfactor 2 – Sample Curriculum

Quoters shall submit a sample curriculum describing the contractor-planned activities and curriculum outlined in the events schedule. A sample curriculum must be provided for the Marriage Weekend

Retreat, Family Weekend Retreat, EFMP Family Retreat, and Single Parent Family Retreat and shall not exceed 20 pages in total. The activities in the sample curriculum must incorporate the following areas of concentration for each event:

1) Marriage Weekend Retreat: Curriculum focuses on common stresses that military families endure and designed to enhance communication, build teamwork and strengthen conflict resolution skillsets.

2) Family Weekend Retreats: Curriculum focuses on common stresses that military families endure and designed to enhance communication, build teamwork, and strengthen conflict resolution skillsets within a family unit.

3) EFMP Family Retreats: Curriculum focusing on disability resources, special education, assistive technology, advocacy, transferring through transitions, legal and financial issues, parent panel, navigating Individual Education Plan process, sibling education, disaster preparedness, post-secondary education and employment, empowerment, understanding the systems, and coping strategies unique to EFMP families.

4) Single Parent Family Retreats: Curriculum focusing on common stresses that military families endure and designed to enhance communication, build teamwork, and strengthen conflict resolution skillsets within a single parent family unit.

Subfactor 3 – Proposed Lodging

Quoters shall submit a list of all proposed lodging the quoter intends to use if awarded the resulting contract. This submission must contain the names and addresses of the lodging and shall not exceed four pages.

Subfactor 4 – Childcare Plan

The quoter shall submit a Childcare Plan that details the logistical processes and staffing arrangements for securing childcare IAW PWS section 1.5 and 1.5.1 and demonstrates ability to meet Florida statues sections 402.26-402.319 and the Florida Administrative Codes, Chapters 65C-20, 65C-22 and 65C-25.

The childcare plan shall not exceed two pages.

Part III - Past Performance Submission

1. Limited to no more than two (2) pages per contract listed and ten pages total. Pages exceeding the page limitations set forth in this section will not be read or evaluated, and will be removed from the quote. Past

Performance Questionnaire (PPQ) at Attachment 3, CPARS ratings and accompanying CPARS information does not count towards the page limit. Only references for contracts that are recent and relevant will be considered. For a contract to be determined relevant, the scope of work must meet the follow minimum criteria:

Secured lodging and meals for at least 40 personnel per event

Provided instructors and curriculum for military family oriented resiliency events

Provided onsite childcare for at least 20 children per event

Recent is defined as work within the last three years from the issue month of this solicitation.

Submit past performance information for no more than five recent and relevant contracts performed for

Federal agencies or commercial customers as a prime contractor that demonstrates the ability to successfully perform the scope and breadth of the requirements as described in the PWS for this solicitation. Past performance submission must also incorporate quality and satisfaction ratings for all contracts submitted. Negative remarks should include accompanying rationale explaining any corrective actions that were taken for substandard performance. The past performance submission must contain the following information:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified, up-to-date name, address, e-mail address, FAX and telephone number of the contracting officer or customer POC responsible for procuring your services

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions,

(k) Details as to what the predecessor companies, key personnel, or subcontractors participation was in the example past performance being provided.

(l) Explanation of how the scope of the referenced contract is similar to the PWS in this solicitation including the amount of municipal solid waste serviced annually.

(m) Associated CPARS ratings and accompanying CPAR information (does not count toward page limitation)

If no CPARS information is available for any of the submitted past performance, the quoter shall ensure that the references submitted with the quote are provided the PPQ (Attachment 3). It is strongly recommended that all quoters request their references to submit PPQ immediately via email to Nick

Rogers at robert.rogers.70@us.af.mil and Scott LeBlanc at scott.leblanc.3@us.af.mil, as to be received to us no later than the date and time quotes are due.

If a teaming arrangement/Joint Venture is contemplated, provide complete information as to the arrangement, including up to five (5) recent and relevant past/present performance information on previous arrangements with same partner or as this entity (CAGE). If this is a first time joint effort, each party to the arrangement must submit separate past performance information. Subcontractor past performance may only be disclosed for use by the prime contractor if a letter of consent to release past performance information to the prime is completed by the subcontractor and included with the past performance.

If the quoter claims there is no past performance, then that status must be identified to the contracting officer no later than the date and time proposals are due from all the quoters.

(End of Addendum) mailto:robert.rogers.70@us.af.mil mailto:scott.leblanc.3@us.af.mil