Pre-Proposal_Site_Visit_Memo_WT_18_JUL_19.pdf

MEMORANDUM FOR RECORD 18 July 2019

SUBJECT: Site Visit, FA441719RA014 Water Towers 808 & 7 – Hurlburt Field, FL.

1. A site visit was accomplished on 18 July 2019 at 09:00 AM Central Daylight Time (CDT).

2. Everyone was asked to sign in and to check the appropriate block if they would like to have their names posted on FBO for subcontractors and suppliers.

3. Introductions were made: Contracting Officer- Richard Beaty; Contract Specialist – 2d Lt Kevin Rivera & Melissa Mattis, COR – Jeremy Isaac & John Foster

- The Contracting Officer and Contract Specialist contact information:

Contracting Officer: Richard Beaty; Email: richard.beaty.3@us.af.mil Phone: 850-884-2036 Contracting Specialist: Kevin Rivera; Email: kevin.rivera_rosado.2@us.af.mil Phone: 850-884-2756 Contracting Specialist: Melissa Mattis; Email: melissa.mattis@us.af.mil Phone: 850-884-2946

4. The following items were discussed

- Solicitation number FA441719RA014 with a current closing date of 12 August 2019 at 2 PM CDT.

- Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website www.fbo.gov for this solicitation.

HARD COPIES OF PROPOSALS WILL NOT BE ACCEPTED, except for the hard copy bid bond which is a requirement and must be hand carried or delivered by mail by the time specified in this solicitation. Only electronic versions of the proposals will be accepted. Paper copies of proposals will not be evaluated, will be rejected, and will not be considered for award. However, Bid bonds must be submitted in original hard copy form (not electronically) either by hand carrying or delivered by mail by the time specified in this solicitation in addition to one of the methods identified in the solicitation. Proposals may be submitted electronically in one of the following three ways identified see Section L of the solicitation.

The time clock outside of the large conference room will be used to determine the time proposals are received… And one minute late is still late.

- Base Entry - Personnel requiring access to Hurlburt Field for the purpose of delivering an electronic proposal on compact disk, must send an e-mail containing the company name and the name of the person(s) requiring access to 2d Lt Kevin Rivera, email kevin.rivera_rosado.2@us.af.mil, Melissa Mattis, email melissa.mattis@us.af.mil and Richard Beaty, email richard.beaty.3@us.af.mil. Requests must be received NLT 24 hours prior to the date and time established for receipt of proposals. All commercial vehicles will need to use the new Commercial Vehicle Inspection (CVI) gate located off of Martin Luther King Jr Blvd. Personal Owned Vehicles will use the main gate off of Hwy 98. Please allow extra time to obtain your pass.

- Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all proposal submission requirements. Section L and M contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

A complete proposal shall consist of the following THREE (3) sections:

(a) Volume I, Technical Proposal

1. Subfactor 1 – Progress Schedule

2. Subfactor 2 – Management Qualifications

(b) Volume II, A) Past Performance

(c) Volume III, Cost/Price Proposal

In regards to Past Performance, it is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC no later than the closing date of the mailto:melissa.mattis@us.af.mil http://www.fbo.gov/ mailto:kevin.rivera_rosado.2@us.af.mil mailto:melissa.mattis@us.af.mil solicitation.

- In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Performance Assessment Reporting System (CPARS) the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

- Attendees are advised of the requirement to submit all questions in writing to the Contracting office NLT COB five (5) business days following the site visit, which is currently 18 July 2019. All questions must be submitted in Word format.

Any questions asked during the site visit may not be answered at a later time in writing. Only those questions asked and answered in writing will be considered binding to the Government. Send all questions to 2d Lt Kevin Rivera, email kevin.rivera_rosado.2@us.af.mil, Melissa Mattis, email melissa.mattis@us.af.mil and Richard Beaty, email richard.beaty.3@us.af.mil.

- Answers to the questions and site visit sign in sheet will be posted on FBO.

MELISSA MATTIS

Contract Specialist mailto:kevin.rivera_rosado.2@us.af.mil mailto:melissa.mattis@us.af.mil