Site_Visit_MFR_and_Site_Visit_Sign_In_Sheet _16R0003.pdf

Memorandum for Record

Subject: Pre Bid Site Visit, FA4417-16-R-0003

Project title –Civil Works Indefinite Delivery Indefinite Quantity (IDIQ), Hurlburt Field, FL

A site visit was accomplished on 14 Jun 2016 at 1:00 pm local time.

Everyone was asked to sign in and to check the appropriate block if they would like to have their names posted on FBO for sub-contractors and suppliers.

Introductions were made: Procuring Contracting Officer- Charles M. Carnley; Administrative Contracting Officer-Robert Burns; Contract Administrators- Romeo Reyes, Construction Inspector-SSgt Kyle Hutchens; Construction Engineer-Joe Destefano and Chief Construction Services- Richard Youmans

The Contracting Officer and Contract Administrator contact information:

Procuring Contracting Officer: Mike Carnley; Email: charles.carnley@us.af.mil Phone: 850-884-3261 Administrative Contracting Officer: Robert Burns; Email: robert.burns.40@us.af.mil Phone: 850-884-2036 Contracting Administrator: Romeo Reyes; Email: romeo.reyes.1@us.af.mil. Phone: 850-884-3288

The following items were briefed:

- Solicitation number FA4417-16-R-0003. Current closing date of 06 Jul 2016 @ 2 PM. Proposals are to be delivered to 1st Contracting Squadron, Bldg 90339, Hurlburt Field. FL. The time clock outside of the 1 SOCONS’ large conference room will be used to determine the time proposals are received… And one minute late is still late.

- Monitor FBO for any amendments to the solicitation.

- Base Entry - Personnel requiring access to Hurlburt Field for the purpose of delivering a proposal must send an e-mail containing the company name and the name of the person(s) requiring access to Romeo Reyes, email romeo.reyes.1@us.af.mil and Robert Burns, email robert.burns.40@us.af.mil. Requests must be received NLT 24 hours prior to the date and time established for receipt of proposals. All commercial vehicles will need to use the new Commercial Vehicle Inspection (CVI) gate located off of Martin Luther King Jr Blvd. Personal Owned Vehicles will use the main gate off of Hwy 98. Please allow extra time to obtain your pass.

- Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all proposal submission requirements. Section L and M contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

A complete proposal shall consist of the following, Four (4) Factors:

(a) Factor I, Technical Proposal

- Separated into 3 Sub-Factors: 1. Sample Project 2. Contractor Team Capability 3. Bonding Capacity

(b) Factor II, Price Proposal/Executed RFP Documents

- To include an electronic copy of the IDIQ Bid Schedule

(c) Factor III, Past Performance

- Relevancy definition has been updated

(d) Factor IV, Seed Project

In regards to Past Performance, it is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC no later than the closing date of the solicitation.

- In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Performance Assessment Reporting System (CPARS) the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

- Bid Bonds are required and the proposal shall contain one (1) original bid guarantee

- Attendees are advised of the requirement to submit all questions in writing to the Contracting office NLT COB five (5) business days following the site visit, which is 21 Jun 2016. All questions must be submitted in Word format. Only those questions asked and answered in writing will be considered binding to the government. Send all questions to Robert Burns at email robert.burns.40@hurlburt.af.mil AND Romeo Reyes at email: romeo.reyes.1@us.af.mil.

- Answers to the questions and site visit sign in sheet will be posted on FBO.

- There were no additional questions or comments. All participants proceeded to the Seed project site.

//SIGNED//

Romeo Reyes Contract Administrator