RFQ Cairns Lodging v2.pdf

REQUEST FOR QUOTATION (RFQ)

Purchase Request Reference: F3S3525030AQ01 – FY25 Lodging Cairns Australia

Solicitation #: FA440725QMG01

Contracting Activity: 375TH CONTRACTING SQUADRON Scott AFB, IL 62225-5015

Government Representative: Capt Jacob Wunder – Contracting Officer Phone – 618-256-9295 Jacob.wunder.1@us.af.mil

SrA Latoyia Williams- Contract Specialist Phone- 618-576-9293 Latoyia.williams.1@us.af.mil

Description of Requirement The 375th Contracting Squadron at Scott AFB, IL is soliciting the requirement for 7 double occupancy rooms (two beds per rooms) and 2 single occupancy rooms from 06 July2025 – 08 July 2025 and 80 rooms of double occupancy and 10 rooms of single occupancy rooms from 09 July 2025 - 27 July 2025 at a Commercial lodging facility located at Cairns Australia that is intended to be awarded for a Period of Performance of 21 Days (06 July 2025 - 27 July 2025). To execute this contract, the contractor shall provide, in accordance with the attached Performance Work Statement.

• The Government reserves the right to award contracts to multiple sources. As deemed appropriate, this requirement may be distributed among up to three (3) vendors.

• Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

• This is a commercial purchase using Federal Acquisition Regulation (FAR) Part 12 and Part 13 procedures. The following information, as required per FAR 12.603(c)(2) applies:

• This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued.

• Solicitation number is FA440725QMG01 and is issued as a Request for Quotation (RFQ).

• RFQ Attachment 3 - FAR DFARS DAFFARS Contract Clauses and Provisions, has incorporated provisions, and clauses that are in effect with Federal Acquisition Circular 2025- 03, effective 2025- 01-17 that coincide with the Defense Federal Acquisition Regulation Supplement effective 2025-01- 17 and Defense of the Air Force Federal Acquisition Regulation mailto:Jacob.wunder.1@us.af.mil mailto:Latoyia.williams.1@us.af.mil

Supplement effective 2024-10-16. Please note that certain sections that are named below must be filled out by the contractor.

• This acquisition is being solicited as a Full and Open competition via SAM.gov under North

American Industry Classification System (NAICS) code 721110 Hotels (Except Casino Hotels) and Motels-. The Product Service Code (PSC) is V231- Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel.

o Addendum to FAR 52.212-4 The Contracting Officer intends to award a contract authorizing use of the

Government Purchase Card as a method of payment. The contract awardee must use Wide Area Workflow’s Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) module (See DFARS 252.232-7006 Wide Area Workflow Payment Instructions, incorporated by full text in Attachment 2) to create and submit a receiving report prior to payment unless the awardee requests permission in writing for an alternative method of submission, and the Contracting Officer provides instructions for an alternative method of submission in the resultant contract

Quotes are due no later than 2:00 PM Central Standard Time (CST) on 07 May 2025 via e- mail to the contract specialist SrA Latoyia Williams (latoyia.williams.1@us.af.mil), and the contracting officer, Capt Jacob Wunder Jacob.wunder.1@us.af.mil. If issues are encountered with e-mail, please contact Capt Wunder at 618-256-9295.

Deadline for questions is 10:00 AM CDT on 30 April 2025. If issues are encountered with e-mail, please contact the government representatives via telephone at the numbers listed at the top of this RFQ.

Period of Performance: 21 Days (06 July 2025- 27 July 2025)

CLIN Structure:

TABLE A.

Item # Description Quantity Unit Unit Price in

US

Dollars

Total Price in US Dollars

0001 7 double rooms (6-8 July)

3 (Days)

FFP

EA

0002 2 single rooms (6-8 July)

3 (Days)

FFP

EA

0003 80 double rooms 18 (Days)

FFP

EA

0004 10 single rooms 18 (Days)

FFP

EA

https://encoded-592c9deb-987b-4562-aa3c-9fa3d37d83e9.uri/mailto%3a(latoyia.williams.1%40us.af.mil)%2c mailto:Jacob.wunder.1@us.af.mil

BASIS FOR AWARD/EVALUATION PROCEDURES

• Award will be made IAW FAR 12.602 and 13.106 procedures and the procedures specified in this notice, and on the basis of the best value that is technically acceptable. A contract may be awarded to the offeror deemed responsible IAW FAR 9.1, as supplemented, whose quote conforms to the notice’s requirements and is judged to represent the best value to the Government,. The Government has prioritized technical performance over price for this contract. The Government will evaluate the technical factors as follows:

• Factor 1 Technical – Technical capabilities will be evaluated as outstanding, acceptable, or unacceptable based on: how many hotel rooms the offeror can provide, the staffing plan, and the distance from Cairns Airport.

Subfactor 1- Number of Hotel Rooms Offeror Can Provide: Due to mission requirements, the government would prefer to award to the offeror who can provide lodging in 1 location over having multiple awards and or multiple locations.

Vendors who provide all lodging in one facility will receive preference towards an outstanding rating (i.e. rated higher) over those who propose multiple hotels.

• Alternatives: Offerors may propose alternatives provided the following guidelines are adhered to: If a vendor is unable to provide all requested rooms in this RFQ then, the offeror can submit a revised room list that has at least 40 of the rooms that are being requested.

• An alternative may be used when the quote offers separate methods or standards for completing a specified work element providing the Government with a trade-off within the quote. It may be a unique requirement being offered which goes above and beyond the project requirements.

Subfactor 2 - Staffing Plan: Part of the technical plan will include a staffing plan to ensure all the needs specified in the PWS are met. Any deviations from the requirements in the RFQ will be considered unacceptable.

Subfactor 3 – Distance from Cairns Airport: Due to mission requirements any hotel more than

30 minutes away from cairns airport will be considered unacceptable.

Rating Description

Outstanding Quote clearly meets the exceeds the minimum requirements of the solicitation, PWS, and specifications provided.

Acceptable Quote clear PWS, and specifications provided.

Unacceptable

Quote does NOT clearly meet the minimum requirements of the solicitation, PWS, and specifications provided.

• Factor 2 - Price – Responses will be ordered from lowest to highest based on Table A submission.

• In the event no single offeror can provide all required rooms, the Government reserves the right to award multiple contracts from this solicitation for all or part of this requirement. If multiple awards are required, individual awards will be issued for the combinations of rooms that meet the requirement to the fullest extent, are deemed technically acceptable as described above, and result in the fewest awards and the lowest aggregate price to the Government.

• Award will be made on the initial evaluation of quotes received in response to this RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint.

52.216-27 Single or Multiple Awards. As prescribed in 16.506(f), insert the following provision:

Single or Multiple Awards (Oct 1995)

The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

(End of provision)

AFFARS 5352.201-9101 Ombudsman

Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) https://www.acquisition.gov/far/part-16#FAR_16_506 mailto:susan.madison@us.af.mil

(Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

Attachment List:

RFQ Attachment 1 – MG25 Lodging PWS (Cairns) RFQ Attachment 2 - FAR DFARS DAFFARS Solicitation Provisions and Contract Clauses RFQ Attachment 3 – Addendums 52.212-1, 52.212-2, and 52.212-4 RFQ Attachment 4- Amendment 01 Commercial Lodging Cairns, Australia