Elevator_PWS_FY17.docx

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, & INSPECTION SERVICES

AT

SCOTT AFB, IL

Prepared by:

SrA Christian Brock

375 CES / CEOES

(618) 256-2698

25 August 2016

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property Vertical Transportation Equipment (VTE) at Scott AFB Illinois in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix A: freight/passenger elevators, and wheelchair/stair lifts.

1.1. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a. modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. The Contractor shall not be responsible for catastrophic repairs or renewals necessitated caused by extreme events. i.e. Rare (and unusual) events such of fires, floods, storms, lightning, civil unrest, government actions, acts of Civil authorities. Other (rare) extreme unforeseen events are: tornadoes, cyclones, seismic, or earthquake.

If unforeseen damage occurs, the contractor shall;

· Promptly notify the COR in writing of any such circumstances.

· Describe how the event(s) impacted the VTE system(s).

· Include numerous photographs of damaged areas or components.

2.3. In the event that the Contractor encounters an item of work included in section 2, the Contractor will report the situation to the Contracting Officer’s Representative (COR). The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. PREVENTATIVE MAINTENANCE, REPAIR, AND REPLACEMENT. Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2 ALTERATIONS. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. Preventative Maintenance: The Contractor shall provide scheduled routine preventive maintenance on all of the elevators included in this PWS on the basis of at least one (1) time per month.

The amount of time used must be shown on an invoice for work accomplished on each elevator (or other vertical transportation unit), each month.

The time charged is based on labor time spent (in the building) to provide scheduled preventive maintenance work on each individual unit.

This does not include travel time, time required to obtain parts and supplies, emergency call-backs, or testing aside from normal routine maintenance tests, or other such time required in this PWS.

In the event the contractor fails to perform the scheduled monthly preventive maintenance work in accordance with the requirements of this PWS, the government shall have the right to deduct the total cost of the monthly maintenance value, as a penalty for failure to perform, for any elevator unit that is not properly serviced or maintained during any month, in the sole opinion of the government. The deduct amount shall not be prorated, and is on a per incident basis.

In the event additional maintenance time is required to keep the elevator equipment operating in a professional, trouble-free, "like-new", first-class manner, the Contractor is required to provide the necessary maintenance required to accomplish the work without additional cost to the government.

4.1.1. No parts from other elevator equipment or parts manufacturers shall be acceptable to the COR, unless the original equipment manufacturer is no longer able to provide a genuine replacement part or assembly. Prior to replacement of any parts whatsoever, with non-original equipment manufacturer parts, the Contractor must first notify the COR in writing that the part is no longer available from the elevator equipment manufacturer. The Contractor shall then suggest an alternative part or assembly that will perform in exactly the same manner as though it was manufactured by the original equipment manufacturer. Also, a letter is required from the original equipment manufacturer, if they are still in business, indicating that a direct replacement part is not available. The requirement for Original Equipment Manufacturer (OEM) parts applies to all parts on the elevator equipment covered by this PWS.

4.1.2. All incandescent elevator operating fixture lamps shall be replaced with LED type lamps when a fixture requires lamp replacement. This applies to all cab and landing signal fixtures only.

4.2. The Contractor with the COR shall determine the working order and condition of all VTE listed in Appendix A within 30 calendar days of contract award.

The Government will either:

1. Replace missing items or repair all items not in working order or serviceable condition, or

2. The COR will direct the Contractor to replace the missing items to accomplish repairs at governments expense.

The COR will give instructions for situations where a unit requires a level of repair analysis causing an Alteration, as described by paragraph 3.2.

The Contractor and the COR shall certify their agreement as to the working order of the equipment.

All repair work shall be in accordance with:

· Standard commercial (best) practices

· Using only new parts/components of equal quality

· Parts specified by (VTE) manufacturer to accomplish repairs

If new parts/component are unavailable, a substitution (Waiver) may be allowed -

· To use different components/parts which are equivalent, with Permission.

· To substitute part/components with the same form, fit, and function.

· Substitute parts which have passed (OEM, Mfg) Testing.

4.3. The Contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each VTE within 30 calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.4. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.5. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.6. The Contractor shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three- (3) - year test shall be scheduled in conjunction with the annual test two (2) years later from the first annual test.

4.6.1. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2011 (or applicable code for year VTE put in service)

· (ASME A17.1), (ANSI/ASME A17.2-2010) Safety Code for Elevators and Escalators

· (A17.3-2011) Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment)

· Safety Code for Existing Elevators and Escalators (applicable to equipment)

· (NFPA) National Fire Protection Association Standards

· (UFC) 3-600-01 Unified Facilities Criteria

· Fire Protection Engineering for Facilities

· (OSHA) Occupational Safety and Health Administration

· Standards and the recommendations of the Original Equipment Manufacturer (OEM)

4.6.2. The Contractor must perform all of the required annual safety code tests on all VTE, as well as the required five (5) year safety and buffer tests on traction elevators, at the Contractor's expense, and provide documentation that the tests have been performed as required by ASME Al7.1-2007, or latest edition, as adopted by the ASME A17.1 Main Code Committee, Safety Code for Elevators and Escalators, the latest edition of ASME A7.2 Elevator Inspectors Manual, and the State of Illinois, for any periodic tests required as of the date of contract award.

Evidence of such tests being performed shall be provided to the COR, and to the State of Illinois, all as may be applicable by State Law. Costs of performing the tests and any fees associated shall be at the expense of the Contractor.

4.7. The Government may perform inspections of the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.8. On a monthly basis, the Contractor shall provide a complete print-out of all VTE related work performed for the installation. This will include a listing of each VTE and the work performed on them. This report shall be easily understandable and legible. It shall list all preventative maintenance work, emergency call-backs, unscheduled VTE work of any type, scheduled work and all required tests. The report shall also include the time the call was received by the Contractor and time when work was started and completed. All work time shall be broken down on a per VTE basis rather than a generalization of tasks. Time tickets shall apply to each VTE individually. These reports shall be provided to the contract COR with 2 days of completion of work.

4.9. Complete maintenance records: Each elevator machine room area or equipment location shall be equipped with an approved check-chart for use when performing preventative maintenance on the equipment. These check charts shall be up-dated during EACH maintenance or emergency call-back visit, reflecting the work performed at that time. These records shall be suitable for the type of equipment involved, and stored in an agreed upon location.

4.10. The written records kept in each elevator machine room shall be legible and sufficiently complete as to reflect the work performed. The records shall include the dates for preventative maintenance, emergency call backs, repairs, adjustments, tests, voltage checks, list of parts, supplies or equipment being replaced or installed on the elevator equipment, and other information regarding the care and operation of the elevators. The Contractor shall perform periodic tests of the firemen's emergency recall system on all elevators on a monthly basis, and maintain a written log of the tests. The tests shall be as required by the elevator code. Notify the COR in the event any test, involving government supplied equipment, is not successful.

5. REPAIR SERVICE CALLS. The Contractor shall provide service calls under the full maintenance service agreement at no additional charge.

All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the VTE at no additional cost to the Government.

When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service or other certifying agency.

Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by that certifying agency.

The replacement parts shall comply with all the requirements from the OEM.

The Unified Facilities Guide Specifications (UFGS) and the UFC shall be used to benchmark acceptable replacement components.

References: For further guidance see –

· UFGS 14 21 00. 00 20 Electric Traction Elevators

· UFGS 14 21 13 Electric Traction Freight Elevators

· UFGS 14 21 23 Electric Traction Passenger Elevators

· UFGS 14 2 00 Hydraulic Elevators

5.1. ROUTINE CALLS. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call. The VTE must be maintained to the highest industry standards at all times. All equipment or devices, which are incorporated into the VTE system, are included, except those which are expressly excluded.

5.1.1. The Government Representatives authorized to place calls will be furnished to the Contractor at the pre-performance conference. Only the COR and/or the COR alternate shall order service calls.

5.1.2. The Contractor shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the Government within 24 hours after receipt of the call on regular scheduled work days/hours.

5.1.3. The Contractor shall report to the work location, survey the repair, and provide the COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the COR. The Contractor shall prepare and submit to the COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.2. EMERGENCY CALLS. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

5.2.1. Only the COR and/or COR alternate shall order emergency service calls.

5.2.2. Emergency call-backs during normal duty hours are 0700-1700. Elevator technician shall arrive at the facility within two (2) hours after the emergency service call is received by the Contractor.

5.2.3. Emergency call-backs NOT during normal duty hours are 1700-0700. Elevator Technician shall arrive at the facility within three (3) hours after the emergency service call is received by the Contractor.

5.2.4. The Contractor shall report to the work location, survey (size up) the repair, and provide the COR (or Base Contracting) free estimates of:

· The time to accomplish repair.

· Repair costs not covered (in the full maintenance service) but essential to bring the VTE back into full operation.

The Contractor shall commence repair work after notification from the COR. The Contractor shall submit a written report to the COR within two (2) business days after emergency repair. The report shall include:

· The repairs performed

· The date and time of the service call

· The location and building of the VTE

· The name of the Technician performing repairs

5.3. The Contractor shall place suitable, professionally designed signs, on all elevator entrances anytime an elevator is removed from service for routine maintenance or scheduled repairs, and when the elevator technician arrives at the facility in response to any emergency call-back. Install the signs immediately upon arrival, and remove the signs when the elevator repair is completed, and the elevator is restored to normal operation.

5.3.1. In the event any VTE is out of service for an extended time period due to the maintenance or repair issues, or if the technician is unable to restore the VTE to service, the maintenance technician shall notify the COR with periodic up-date reports so that the COR will be able to respond to involved parties regarding the VTE status.

5.4. During the course of this PWS, arrangements may be required to provide regular service on some VTE equipment units prior to 0700, thus requiring the Contractor shall accommodate the government without additional charges to the Contract Agreement.

During regular work hours of the regular work days, the Contractor shall not create additional Labor charges to the government other odd (abnormal) conditions.

Some abnormal conditions are:

· Vandalism, neglect, misuse, or abuse.

· Removal of items from pit areas.

· Removing objects in elevator door thresholds.

· Outages caused by unexplainable shut-downs, or power failures.

· Responding to service calls where no cause of failure is found, elevators found on Fire recall, or other disruptive events that impact elevator operation.

All labor expended during regular work hours of regular work days (at Scott AFB) shall be considered as a "paid component" of the PWS.

5.4.1. Outages originating from power surges or fluctuations of power will follow section 5.4. stipulations up to two call back days. For all subsequent calls for the same repair, the labor will be classified as an over and above item, invoiced under Clin 0002. Replacement parts and equipment for all work will still be at the contractors cost.

5.4.2. This VTE maintenance PWS is intended to provide the Contractor with sufficient available time for the maintenance technicians to perform the required preventive maintenance work necessary towards keeping the VTE equipment in the highest quality condition or standards at all times.

The Contractor must perform preventive maintenance work in a manner that shall hold VTE call-backs and outages to a minimum.

For purposes of this PWS, the following number of call-backs or outages due to equipment failure should not exceed the following number, otherwise the Contractor shall be considered to be failing to maintain the VTE equipment in a suitable manner:

• Two (2) call-backs per month, per hydraulic elevator; Two (2) call-backs, per month, per traction elevator; or Two (2) call-backs, per month, per ADA lift.

· The number of equipment call-backs or outages excludes conditions related to power failure, vandalism, abuse, or abnormal conditions which the Contractor has no control over.

5.4.3. Ride Quality: Car ride on all elevators and indoor ADA lifts shall be smooth, quiet, and free from objectionable noises, scrapes, rattling sounds, vibrations, lateral car movement or harshness in acceleration and deceleration control. Check performance on monthly basis, during the preventive maintenance work.

6. SERVICES SUMMARY. The Government will evaluate the Contractor performance in accordance with the following criteria.

1. Written Maintenance Control Program (MCP) for each VTE for all equipment.

MCP provided by Contractor identifies all maintenance intervals to include safety inspections.

3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified in paragraph 5.1

4. Repair Service Call Emergency – Response Time.

Response to emergency calls within time specified in paragraph 5.2.

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs.

7. Preventative Maintenance - MCP Adherence

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any Government Furnished Property (GFP).

7.1. LABOR REPORTING. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the VTE Maintenance via a secure data collection site. That contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be the labor executed during the period of performance for each government fiscal year (FY), which run 1 October through 30 September. While inputs may be reported any time during that FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct all questions to the CMRA help desk.

8. GENERAL INFORMATION.

8.1. QUALITY CONTROL. Contractor shall develop and maintain a written Quality Control Program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes.

· The Contractor shall develop and implement procedures to eliminate reoccurrence of initial (identified/repaired) defects.

· The Contractor shall develop quality control procedures that address the areas identified in Paragraph 6, Service Summary.

· The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance.

· The Contractor shall maintain the QCP throughout the period of performance of the contract.

· The COR shall be provided updates to the QCP as they occur during the period of performance.

· The QCP shall have the inspection forms and records which will be used for the service.

· The Contractor shall identify to the COR the responsible quality control inspector to notify in case of customer complaints.

The QCP will identify the procedures in writing for inspections, individuals responsible, VTE MCP, the location of all inspection records, and key control logs. These shall always be available to the government (upon request).

The contractor shall use Configuration Management (CM) in these areas:

· Maintain a list of Parts numbers (p/n) used

· Maintain a list of Serial numbers (p/n) used

· Keep critical documentation. I.e. Installation procedures, or wiring diagrams.

· Keep other essential documentation. I.e. User Manuals, or Drawings.

8.2. CONTRACTOR CONTACT INFORMATION. The Contractor shall provide the names and telephone numbers for individuals appointed as Point of Contact (POC) for all work requirements stated herein.

8.3. HOURS OF OPERATION.

8.3.1. NORMAL HOURS. Normal hours of operation shall be between the hours of 0700 to 1700 hours Monday through Friday. Specific exceptions to these hours are listed in paragraph 5.4. The Government reserves the right to change hours of operation or restrict Contractor access. The Contractor may request to work hours other than normal duty hours; Contractor shall receive authorization from the COR or Government Representative. Approval for changes in normal work hours, extended hours during exercises or mission changes will not be unreasonably withheld.

8.3.2. FEDERAL HOLIDAYS. The Contractor is not required to provide services other than emergency on Federal holidays-current holidays include: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

8.4. SECURITY REQUIREMENTS. All personnel employed by the Contractor in the performance of this contract and any representative(s) of the Contractor entering the Government installation shall abide by all security regulations of the installation.

8.4.1. CONTRACTOR CONSENT TO BACKGROUND CHECKS. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a “potential threat.”

A Potential Threat relates to –

· The health, safety, security, general wellbeing or operational mission of the installation

· The safety, security, or health of its employees or population

· LEADS checks will verify if a person is wanted by Police, local, county, state, or Federal agencies.

The contractor (or subcontractor) must not employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center.

All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

8.4.2. BADGES. The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Visitors Control Center upon expiration of pass and/or completion of contract.

8.4.3. CONTRACTOR REGISTRATION OF VEHICLES ON SCOTT AFB. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a persons need to be on Scott AFB.

8.4.4. ACCESS TO INSTALLATION DURING FORCE PROTECTION CONDITIONS (FPCONS). Contractors will be assigned a mission essential designation IAW requirements contained in Scott Air Force Base Integrated Defense Plan 31-1. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

8.4.5. PROPERTY PROTECTION. Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

8.4.6. SAFEGUARDING CLASSIFIED OR UNCLASSIFIED INFORMATION. The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

8.4.7. NON-DISCLOSURE AGREEMENTS. To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

8.4.8. PRIVACY ACT. Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

8.4.9. CONTRACTORS WORKING IN CONTROLLED OR RESTRICTED AREAS. The unit requesting contract support will provide escort (s) for contractors’ at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW Scott Air Force Base Integrated Defense Plan 31-1, and command/local directives.

8.4.10. ACCESS TO GOVERNMENT FACILITIES WITH CONTROLLED OR RESTRICTED AREAS. The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

8.4.11. CONTRACTORS RESPONSIBILITIES WHILE WORKING IN CONTROLLED/RESTRICTED AREAS. Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199. The government, at any time, may revoke the AF Form 1199. The procedures for the issuance of an AF Form 1199 are contained in Scott Air Force Base Integrated Defense Plan 31-1. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in Scott Air Force Base Integrated Defense Plan 31-1.

8.4.12. ACCESS TO GOVERNMENT FACILITIES WITH CONTROLLED OR RESTRICTED AREAS FOR REPLACEMENT CONTRACTORS. The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable Review” prior to having access to a Controlled Area. The above information shall be submitted to 375 SFS/S5X.

8.5. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. N/A

8.5.1 SPECIAL QUALIFICATIONS. The Contractor representative will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to COR upon request) in maintenance of VTE.

8.5.2 SCHEDULE COORDINATION. The Contractor, through the COR, shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

8.5.3 ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDS will be provided to the COR. The SDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

8.6. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (IV). The VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

9. NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL SERVICES. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

10. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Vertical Transportation Equipment via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

APPENDICES

A. VTE Equipment Listing

Performance Work Statement for Vertical Transportation Equipment Maintenance, Repair and Inspection Services

Appendix A

VTE Equipment Listing

Wheel-O-Vator

1Listed equipment to be modified and under manufacturer’s warranty for contract base year.