ADMINISTRATIVE_STATEMENTS.docx

ADMINISTRATIVE STATEMENTS

NOTICE TO CONTRACTOR

Include the purchase order or delivery order number on your shipping document/invoice with the contents of the package listed. If the above information is not attached to the outside of the shipping container, it will be returned. Erroneous order numbers, cited on the containers, could result in delayed payment.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available.

IAW AFI 31-218(I), Motor Vehicle Traffic Supervision, vehicle operators on a DoD installation and operators of government owned vehicles anywhere will not use cell phones unless the vehicle is safely parked or the vehicle operator is using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited.

INVOICING PROCEDURES

To expedite payment of this order, you are required to submit your invoice to Point Of Contact (POC) stated below using Wide Area Work Flow – Receipt and Acceptance (WAWF-RA). Scott AFB has switched to this on-line system for the processing of all invoices and receiving reports (DD250). There are no costs involved to get you started, registration and software are provided FREE of charge and we will be available to assist you every step of the way. To get started, your company will need a user ID and password for accessing the WAWF-RA system. This can be obtained by visiting the WAWF-RA web site at https://wawf.eb.mil/ and follow the instructions under Help with registration for access to WAWF-RA. Under About WAWF-RA, you will also find links for Functional Information, Setting Up Your Machine, Accessing Web Based Training, and Frequently Asked Questions. In addition, attached are Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) Electronic Receiving Report and Invoicing Instructions and Wide Area Work Flow Receipt and Acceptance (WAWF-RA) Vendor Instructions Installation and Registration Checklist. Should you have questions about the WAWF-RA system or the website, please don’t hesitate to contact a DISA customer support representative toll-free at 1-866-618-5988 or e-mail them at cscassig@ogden.disa.mil. If you contact them by e-mail, please include “WAWF” in the subject line.

TAXES

The prices on this order do not include State or local taxes because the Federal Government, as a sovereign power, is not liable for most of these taxes. When preparing your report for these taxes, cite this purchase/delivery order number. It is your Federal exemption certification for this sale.

Notice to Contractor: Scott AFB's Missouri tax exemption number is 13378155. The Illinois tax exemption number if E9978-5714-06.

DELIVERY

Hours of delivery: Delivery of items under this order shall be accomplished between the local Base hours of 7:30 a.m. and 3:00 p.m. Monday thru Friday. Deliveries shall not be made on Saturdays, Sundays, or Federal legal holidays. Delivery times other than those specified will be allowed only when advance arrangements are made under special circumstances.

ADMINISTRATION OF ORDER

After award has been made, the Goods and Services Flight will administer this order. Any requests for information or clarification after award of order shall be referred to the buyer, TSgt Shakerra Curry. You can email your request to shakerra.curry@us.af.mil or call 618-256-9251 or fax the request to 618-256-5237.

UNILATERAL MODIFICATION

Unilateral modifications for the purpose of making administrative changes such as changes in accounting codes, payment offices, and other administrative changes, which do not affect the terms and conditions of this order, may be issued without prior notice to the contractor. The contractor shall receive copies of unilateral modifications for record keeping purposes.

PAYMENT

Should you experience problems receiving payment on this order, please contact DFAS vendor pay at 866-724-0526 or fax them at 866-392-7091. Within 2 weeks after submission of the invoice, it is recommended you contact DFAS vendor pay to verify receipt of your invoice.

TECHNICAL AND INSPECTION/ACCEPTANCE ADMINISTRATION

The POC listed below is designated as technical representative of the contracting officer for the purpose of performing technical administration and inspection/acceptance of the work performed under this order. The technical POC is responsible for acceptance of supplies and/or services.

POC: Christian Brock Phone: 618-256-2698 E-Mail: christian.brock.1@us.af.mil