TAPREPROPOSALCONFERENCEMINUTES.pdf

TRANSIENT AIRCRACT SERVICES

PRE-PROPOSAL CONFERENCE/SITE VISIT

AGENDA MINUTES

18 Sep 07

The Transient Aircraft Services Pre-Proposal Conference was held in the first floor conference room in Building 52 on Scott AFB IL on this date. All attendees signed the attendance log. See the attached sign in sheet for the names, organization and phone number for all eight (8) attendees.

Mr. Joe Pasqualucci, the Primary Contract Specialist for this requirement, began the meeting by introducing Ms. Liz Magnetti-Walls, 375 CONS/LGCM Flight Chief and Contracting Officer. Darryl Weaver/375 CONS/LGCM/Contract Specialist was also in attendance. Representing the customer was the 375 Operations Support Squadron's (375 OSS) Quality Assurance Personnel (QAP) SSgt Mike Herbert. SSgt Herbert introduced himself and gave a short statement regarding the requirement.

The following information was provided:

- The solicitation # is FA4407-07-R-0008 for TRANSIENT AIRCRAFT SERVICES at Scott Air Force Base, IL.

- The period of performance is a 9 month base period and 4 option years.

- This a set-aside for Service Disable Veteran Owned Small Businesses.

- The purpose of today's meeting is to discuss the solicitation requirements and answer any questions concerning the preparation of the proposal.

- Any questions related to the interpretation of the solicitation clauses and/or provisions and the Performance Work Statement and/or attachments MUST be submitted in writing.

- Written Questions were due by last Thursday. We ask that any new questions be submitted by COB, this coming Friday, 21 Sep 07. The attendees could also leave them in writing on the table today if they so desired or they could be emailed or faxed to Mr. Pasqualucci. All were reminded that all Q/A's will be posted to the FEDBIZOPPS website.

- It was emphasized that all questions must be submitted in writing and that no verbal questions will be entertained.

- Terms of the solicitation & specifications remain unchanged unless the Solicitation is amended.

- Proposals are due NLT 2:00 p.m. local time on 05 Oct 07. This is a Friday.

- Mark all envelopes “Source Selection Sensitive” and include the RFP # FA4407-

07-R-0008 on the outside of the envelope.

- Hand carried Proposals: Offerors are cautioned that Scott AFB has visitor control procedures requiring all individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Visitors can expect delays and should allow sufficient time to hand carry your proposal. Late proposals will be processed in accordance with FAR 52.212-1(d), Instructions to Offerors-Commercial Items (Jan 2005).

- Hand carried bids must be deposited in the Bid Depository box located in Bldg 50 at 201 E. Winters St, SAFB IL.

- It was again reiterated that this acquisition is set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB).

- It was emphasized that all offerors carefully read the solicitation and follow the instructions.

- As noted on page 20, Part 1-Price Proposal, submit an original and one copy.

Submit two separately bound parts:

- "Part 1: Price Proposal" *Complete blocks 17a and 30a, b, and c of the RFP SF 1449.

*Insert proposed unit and extended prices for each contract line item, including all options.

*Reps & Certs – Ensure all fill-ins are complete prior to submission.

*Any amendments issued to this solicitation must be acknowledged on reverse and returned as part of your price proposal.

- "Part 2: Past Performance Information""" *Only references for the same or similar type contracts are desired. (This is Attachment 2 in the RFP)

* Use Atch #2 or your own form. Your own form must contain all pertinent information. Information supplied MUST be current! This includes:

Contract Number Type of Contract Title of Contract Brief Description of Project Total dollar value Period of Performance Procuring agency Current Contract Administrator or Contracting

Officer’s Name and Address, telephone number and fax number.

Comments/Problems/Resolutions

- Proposal Evaluation Addendum to 52.212-2: This is a competitive best value source selection in which competing offerors’ past and present performance history will be evaluated on a basis approximately equal to cost or price considerations. Evaluation processes are outline in the solicitation beginning on page 22.

- Offerors must be registered in Central Contract Registration (CCR) http://www.bpn.gov.

- If white out is used on any of the forms, please date & initial next to the correction(s).

At approximately 9:30AM, the group proceeded to Hangar One, Bldg 433 and the flight line area. Areas visited were the current Transient Aircraft Service office space, the aircraft parking area and the Base Operations Desk. They were also shown the location of a small storage area inside the hangar where the current contractor is allow to store lubricants and other items.

The site visit ended at approximately 10:15AM at which time the attendees were driven back to Bldg 52.