B380 - Aero Phys Carpet Replacment SOW.docx

STATEMENT OF WORK

BLDG. 380– Carpet Replacement

LAUGHLIN AFB, TEXAS

1.0 DESCRIPTION OF SERVICES: The Contractor shall furnish all materials, labor, tools, equipment, transportation, supervision, and all other incidentals required to complete the work described in this Statement of Work (SOW) at Laughlin Air Force Base, Building 380. The work consists of removing and replacing the carpet, transition strip, and cove base in the offices and classroom in the Aero Phys building. The Contractor shall remove the carpet, tile, transition strips, and cove base in the altitude chamber area, the hallways, and the maintenance room, and the Contractor shall install High Traffic Vinyl Flooring. The Contractor shall also replace all cove base in the rooms identified above. All work shall be performed in accordance with all applicable federal, state, local, and Air Force regulations, including requirements governing installation, safety, disposal, and workmanship. The Contractor shall ensure continuous management oversight throughout contract execution. The Period of Performance for this project shall be 35 business days from issuance of the Notice to Proceed (NTP).

2.0 PROJECT BACKGROUND: The first‑floor area of Building 380 identified for renovation encompasses several rooms, as shown in the Space Utilization Study floor plan. This section of the facility, occupied by the altitude chamber, offices, maintenance room, and classrooms, has experienced significant wear to its existing carpet, transition strips, and cove base due to sustained operational use and high foot traffic. This work is required to restore interior conditions, maintain a safe and professional environment, and align the facility with current Air Force standards for appearance, durability, and functional support of mission activities.

3.0 DESCRIPTION OF ASSESSMENT AND PLANNING: The Contractor shall:

3.1 Conduct a site visit to assess and verify measurements for all specified rooms in Building 380.

3.2 Verify the required carpet type, cove base quantities, and transition strip locations to ensure proper installation.

3.3 Obtain necessary permits from the local authority having jurisdiction (AHJ), if required.

3.4 Provide a detailed installation plan including sequencing, material delivery schedule, and management oversight to ensure compliance with all applicable federal, state, local, and Air Force regulations.

4.0 DESCRIPTION OF PRODUCT: All material for the project will be at the cost of the contractor.

4.1 Supply 2,800 square feet of Tarkett Flame Edit in Ballast (#608868012) for the Aero Phys offices and classrooms in Building 380.

4.2 Supply 1,800 square feet of Tarket VCT II in 480 Pure White W (#350002480) in the altitude chamber room, hallway, and maintenance area.

4.3 Supply approximately 1,300 linear feet of 4‑inch Johnsonite wall base in the color Black Pearl for the perimeter of the designated rooms.

4.4 Provide fifteen (15) new carpet transition strips for installation at entrances and doorway thresholds.

4.5 Include all necessary adhesive, tack strips, and other ancillary materials as needed for a complete installation.

5.0 DESCRIPTION OF INSTALLATION: The Contractor shall:

5.1 Remove and dispose of all existing carpet, tiles, padding, and transition strips in the designated rooms. All waste materials must be transported to and disposed of at a commercial waste management facility located off government property. Disposal in any government or base‑owned facility, including dumpsters, is strictly prohibited.

5.2 The Contractor shall be responsible for moving furniture. Contractor shall work around any furniture or equipment that cannot be removed.

5.3 Prepare the subfloor, ensuring it is clean, smooth, and ready for installation in accordance with manufacturer’s recommendations and industry best practices.

5.4 Install new 2,800 square feet of Tarkett Flame Edit (11612) in Ballast (22412) carpet in the designated rooms, ensuring proper alignment and secure attachment.

5.5 Install new 1,800 square feet of of Tarket VCT II in 480 Pure White W (#350002480) tile in the designated rooms, ensuring proper alignment and secure attachment.

5.6 Install approximately 1,300 linear feet of 4‑inch black vinyl cove base along the perimeter of all designated rooms.

5.7 Install fifteen (15) commercial‑grade transition strips at entrances and doorway thresholds to ensure safe and clean transitions between flooring surfaces.

5.8 Ensure all seams are properly sealed, edges are neatly tucked, and installation meets applicable federal, state, local, and Air Force regulations.

5.9 Remove and properly dispose of all construction debris, including old carpet, padding, cove base, and waste materials, at an off‑site commercial facility.

6.0 DESCRIPTION OF TESTING AND VERFICATION: The Contractor shall:

6.1 Conduct a walkthrough to inspect the final installation of each room as work is completed for quality, including seam integrity, adhesion, and overall appearance.

6.2 Verify that all transitions and baseboards are secure and provide a smooth and safe transfer between floor surfaces.

6.3 Conduct a final inspection with a representative to ensure all work meets the requirements of this SOW.

7.0 SITE-MAINTENANCE: The Contractor shall:

7.1 Work areas shall be maintained in a neat, clean, safe condition and shall, at a minimum, be cleaned with all waste and packing materials removed at the end of each shift.

8.0 PROJECT CLOSEOUT: The Contractor shall:

8.1 The contractor will submit draft DD Form 1354 if required prior to closing

8.2 The contractor only has 10 days to process the DD Form 1354 if required.

8.3 The Government maintains the manufacturer’s warranty for all carpet materials. The Contractor’s warranty responsibilities apply solely to installation workmanship and any deficiencies resulting from installation activities. The Contractor shall provide all installation related warranty documentation required for Government warranty management.

8.3.1 The Contractor shall warrant all installation work for the duration of the Contractor’s stated workmanship warranty period. Installation warranty coverage shall include correction of defects such as improper adhesion, misalignment, premature wear caused by installation errors, or any other workmanship related issues.

8.3.2 Upon notification of an installation related issue, the Contractor shall respond in accordance with their stated warranty service timelines. The Contractor shall follow all applicable manufacturer installation guidelines and coordinate with the Government representative until the issue is fully resolved. All corrective actions shall be performed at no additional cost to the Government when covered under the Contractor’s workmanship warranty.

8.3.3 If an issue is determined to be a material defect rather than an installation deficiency, the Government will process the claim under the existing manufacturer’s warranty. The Contractor shall support the Government by providing documentation, installation records, or technical information necessary to assist in validating the material warranty claim.

8.4 The contractor will provide all Operations & Maintenance manuals or documentation.

8.5 The contractor will provide all drawings or As-built to the government.

9.0 COMPLIANCEWITH LAWS: The Contractor shall comply, and shall ensure all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, and industry standards governing flooring removal and installation.

9.1 Provide qualified, trained, and insured personnel experienced in commercial carpet removal and installation.

9.2 Ensure all work complies with manufacturer installation requirements, OSHA safety standards, ADA accessibility provisions for flooring transitions, and any applicable local building codes.

9.3 Obtain and cover costs for permits and inspections.

10.0 PERIOD OF PERFORMANCE: The Contractor shall notify the government 14 days before they start the project. The total number of working days it should take to complete this project should not exceed more than 35 business days.

11.0 PLACE OF PERFORMANCE: The installation of all products shall be carried out in building 380. Contractors will be able to bring all material needed for the project and stage anything they need in a designated area agreed with by the project point of contact (POC). Repair any damage to the property caused by the contractor at no cost to the Government.

12.0 SAFETY: All construction operations shall be accomplished in accordance with the applicable state statues and U.S. Occupational Safety and Health Administration (OSHA) Regulations

12.1 JOBSITE: Maintain the jobsite in a safe, neat, and workman like manner at all times. Job safety shall not be compromised.

12.1.1 Any unsafe or unattractive nuisance shall be removed or otherwise taken care of when directed by the government.

12.2 CONTRACTOR IS RESPONSIBLE FOR PROTECTION AND/OR SAFETY OF THE CONSTRUCTION SITE, SITE PERSONNEL, SUBCONTRACTORS, MATERIALS AND SAFETY OF THE CONSTRUCTION.

12.3 OSHA PUBLIC LAW 91:Comply with the OSHA Public Law 91-596, Occupational Safety and Health Act of 1970 and the resulting standards (e.g., 29 CFR 1910, Occupational Safety and Health Standards, 29 CFR 1926, Safety and Health Regulations for Construction), national consensus standards of the United States (e.g., National Fire Protection Association and National Electrical Codes), and all applicable federal, state, local, and Department of Defense, environmental, safety, and occupational health statues, policies, and regulations).

12.3.1 It is the contractor’s responsibility to make certain that all safety requirements, equipment, and training are met and provided to their employees.

12.3.2 Additionally, the contractor is responsible to ensure compliance with safety and health standards by all sub-contractor employees.

12.3.3 Air Force Safety, Fire Protection, and Bioenvironmental Engineering officials may periodically enter a contractor’s workplace to verify working conditions of personnel or to make inspections for protection of Government facilities, personnel, and equipment.

12.3.4 If an improper procedure or unsafe condition exists, the contractor shall notify the applicable Wing Representative/CO and immediately correct the unsafe condition within 24 hours after occurrence. Department of Labor OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force contractor. They are, for the most part, “NO NOTICE” inspections.

13.0 DELIVERABLES/SCHEDULE: Complete all work within 35 business days after contract modification has been completed. GPC payment is not required upfront. Payment is made after the work is complete, and all necessary documentation has been submitted and verified.

END OF STATEMENT OF WORK