A E PPQ.docx

Suggested Request Letter

DDMMYY

FROM: Your Firm Name

1. You have been identified as a Point of Contact (POC) for a past and/or present performance evaluation of YOUR FIRM. YOUR FIRM is currently being considered for an MACC Indefinite Delivery, Indefinite Quantity (IDIQ), Firm-Fixed Price (FFP), Multiple Award, SBA 8(a) Set Aside Acquisition for 902D Contracting Squadron (902 CONS) at Randolph AFB TX.

2. Your prompt attention to this Past Performance Questionnaire will be greatly appreciated. Please be sure to email (preferred method) or fax (210) 652-7486 the completed worksheet directly to the Contracting Specialist:

Mr. Daryl Hanley or Joanna Cox daryl.hanley@us.af.mil joanna.cox.1@us.af.mil

(210) 652-9105 (210) 652-8884

3. If you have any questions or concerns regarding this request, please contact the above referenced Contract Specialists.

Attached

1. Past Performance Questionnaire, dated XX XXX 11

A. GENERAL INFORMATION

A-E FIRM TO BE EVALUATED:

Firm Name: ________________________ Telephone : __________________________ Address: __________________________ Email address: ________________________ __________________________ Point of Contact: ______________________

Project Title: _____________________________________

Description of Project: __________________________________________________________

Description of A-E Firms’ Responsibilities:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Contract Number: ______________________ Dollar Amount: ______________________

Contract Period or Dates of Performance (provided by Evaluator): _______________________

The A-E Firm performed as the Prime Contractor Sub-Contractor/Consultant.

* Note: If offeror holds or has held other contracts with your agency/organization in the last 5 years, please complete separate evaluation forms for those contracts as well.

B. EVALUATOR INFORMATION:

Evaluator’s Company or Agency Name: __________________________ Evaluator’s Name: _____________________ Address: __________________________ Title of Evaluator: _____________________ __________________________ Telephone : __________________________

C. SEND COMPLETED SURVEY FORM TO:

D. PERFORMANCE INFORMATION: Choose the appropriate rating that most accurately describes the A/E’s performance or situation. PLEASE PROVIDE A NARRATIVE EXPLANATION FOR ANY RATINGS OF Marginal or Unsatisfactory on page 5 under Narrative Summary.

-Performance exceeded contractual requirements, to the Client’s benefit.

-Any minor problems for which corrective action taken by the A/E was highly effective.

-The A-E exceeded the expectations of the Client.

-Performance met contractual requirements with some exceeded, to the Client’s benefit.

-There were no more than some minor problems for which corrective action taken by the A/E was effective.

-The A-E met and sometimes exceeded expectations of the Client.

-Performance met contractual requirements, to the Client’s benefit.

-There were minor problems for which corrective action taken by the A/E was satisfactory.

-A-E met the expectations of the Client.

-Performance did not meet some contractual requirements.

-There were serious problems for which the A/E has not yet identified corrective actions or the A-E’s proposed actions appear only marginally effective or were not fully implemented.

-A-E did not always meet the expectations of the Client.

-Performance did not meet most contractual requirements and recovery is not likely in a timely manner.

-There were serious problem(s) for which the A/E’s corrective action(s) appear or were ineffective.

-A-E did not meet the expectations of the Client.

Performance was not observed or not applicable to the current effort being reported against.

A-E FIRM’S NAME: _______________ PROJECT NAME: _______________

Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc.

Place an “X” in the appropriate column using the definitions matrix on page 4.

Item

FACTORS TO BE RATED

YES

NO

CONTRACTOR’S NAME: ___________________ PROJECT NAME __________

Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc.

NARRATIVE SUMMARY (Use this section to explain any rating from the previous page)