Statement of Need - TOC Portable Restrooms 2026 Updated.pdf

STATEMENT OF NEED

RENTAL OF PORTABLE LATRINES

COLUMBUS AFB, MISSISSIPPI

March 10, 2026

1.1 This Statement of Need (S.O.N.) defines the scope of work to accomplish the rental of portable latrine units for the 2026 “250th Anniversary” Fireworks Show event at Columbus AFB. The contractor shall provide all labor, materials, equipment, management, supervision, coordination and transportation required to accomplish this work.

1.2 WORK SCHEDULE, PLANS AND WORKING HOURS: Workdays for this contract will be Friday 3

July 2026, through Sunday 5 July 2026 with the event taking place on 4 July 2026 between the hours of 1700 (5:00 PM) and 2200 (10.00 PM). The airfield will be available for the placement of units beginning at 0800 hours (08:00 AM) on Friday 3 July except as defined in paragraph 2.5 below. The contractor shall have all units removed off the airfield prior to 2359 (1159 PM) on Sunday 5 July. The contractor shall not begin any work until he/she is 100% material complete, including all cleaning and sanitary supplies. Written permission from the Contracting Officer (CO) or Contracting Officer’s Representative (COR) must be obtained for any deviation from the approved schedule.

1.3 AVAILABILITY OF UTILITY SERVICES: All reasonable quantities of utilities will be made available to the contractor. The government shall not be held responsible for interruptions of utility services, and will not be liable for contractor delays, damages, or increased cost incurred by any such interruption of service. The contractor shall be responsible for providing all labor, equipment, and materials to make necessary temporary utility connections. The temporary connections shall be coordinated with the Government Representative before being made and shall be removed upon project completion.

1.4 CLEAN-UP: All debris and rubbish not specified to become government property resulting from service will be disposed of by the contractor off government property. Disposal will be in compliance with federal, state, and local hauling and disposal regulations. Site clean-up shall be daily.

1.5 SAFETY REQUIREMENTS: Safety requirement shall be the applicable sections of EM 385-1-1, Oct

1992 and Occupational Safety and Health Administration (OSHA) Regulations. OSHA regulations are available for review at the Base Safety Office, Building 724. EM 385-1-1 is available for reference in the Maintenance Engineering Office, Building 385.

1.6 SITE CONDITIONS: The contractor acknowledges satisfaction as to the nature and location of the work, the general and local conditions, access to job site; disposal, handling and storage of materials;

availability of water, electric power or similar physical conditions at CAFB; the character of equipment and facilities needed preliminary to and during the performance of the work; and all other matters that can in any way affect the work or the cost thereof under this contract. The contractor acknowledges that any damage to the existing landscaping or facilities in the area will be returned to its original condition prior to the completion of subject work at no additional cost to the government.

END OF SECTION

TECHNICAL – PART II

2.1 The units shall meet the following descriptions or be an equivalent approved by the CO or COR:

2.2.1 The contractor shall provide one hundred (100) standard latrine units. The units shall be modern polyethylene non-flushing units with holding tank, separate urinal, and bathroom tissue dispensers.

2.2.2 The contractor shall provide twelve (12) handicapped accessible latrine units. The units shall be ground level floor accessible, non-flushing units with holding tank and bathroom tissue dispenser.

2.2.3 The contractor shall provide sixteen (16) hand-washing stations. The units shall be complete with soap, paper towel dispensers, and foot-pedal operation for the sink. Each station shall be able to serve two people simultaneously.

2.2.4 The contractor shall provide one (1) VIP trailer. The unit shall have a flushing toilet, foot-pedal operated sink, mirror, interior light, bathroom tissue dispenser, paper towel dispenser, and soap dispenser. The unit shall support an estimated 550 VIP guests over the course of the event. The unit needs to be self-sufficient with holding tanks for water and sewer/black water tank and a generator for electricity.

2.2.5 The contractor shall provide sixteen (16) hand-sanitizing stations. The units shall be free-standing, touch free, and complete with sanitizer. Each station shall be able to serve four people simultaneously.

2.2 Estimated daily attendance for Saturday 4 July is 5,000 to10,000 people.

2.3 Locations and placement of the units shall be at the discretion of the COR. A map of unit locations shall be provided to the contractor no later than 72 hours before placement. Locations are subject to change at the discretion of the COR.

2.4 The following times are subject to change, coordinated by the CO or COR:

The airfield will be available for the placement of units beginning at 8000 hours (08:00 AM) on Friday, 3 July 2026. A pre-staging area to temporarily place units shall be available at 0800 hours (08:00 AM) as designated by the COR on Monday 29 June 2026.

2.5 The contractor shall, at minimum, service all units according to the schedule below.

Resupply Bathroom

Tissue, Towels, Soap

Empty Waste & Water Tanks/ Refill Hand-

Wash water

Saturday 4 July

HOURS X X

For groups of standard latrine units, no more than half of the units may be inoperative for waste tank service at any time or no more than 10 inoperative units, whichever comes first. For example, a group of 10 latrines must have no more than 5 units down for tank service, while a group of 30 can have up to 10 units down. CAFB personnel will be available to assist with crowd control and rope off the closed units.

The contractor shall have all units removed from the flight line area prior to 2359 hours (11:59 PM) on Sunday, 5 July 2026. A staging area to temporarily place units (if needed) shall be available as designated by the COR. If used, all units must be clear of the staging area by 1600 hours (4:00 PM) on Monday 6 July 2026.

2.6 The units will be subjected to an airfield environment. The contractor shall ensure all units are functional in expected weather, e.g., resistant to tipping due to high airfield winds.

END OF SECTION