15-R-0009_Paving_IDIQ_Q_and_A_Set_1_(After_Site_Visit)_FINAL_20150504.pdf

Question Industry Question Respondent Office Governments Response

Attachment 1 / Task Order Procedures / Paragraph b at page 1 states, “The Contractor shall have permanent full-time representation at Columbus AFB, MS to receive RFP’s and other notifications.” Will this portion of the contract be waived if the Contractor has a permanent office located in Columbus, MS or in the local area ?

14CONS/

LGCA

CAFB will not provide an office however, the Contractor will be provided trailer space in the Columbus AFB Aggregate Yard. The contractor's rep will only be required full time when work activity is occurring.

Attachment 2, Special Contract Requirements / Scheduling Work / Paragraph a and Paragraph b – The majority of these two paragraphs appear to be referencing work inside buildings. Will any work for this contract be performed inside buildings, and if so, what is the approximate percent.

14CONS/

LGCA

The Government projects for this IDIQ are outdoor projects, however there may be some circumstances work performed in close proximity of a building may require the contractor to access the facility. Example: Paving up to a hanger door would require contractors to have access to the inside of the hanger.

Attachment 4, Cost Estimation Procedures / Cost Estimation Procedures / Paragraph c /at page 2 references DESIGN COSTS as one of the contingencies. What Design Cost should the contractor expect to incur ?

14CES/

CEPM No design costs are expected, However ensure you consider items such as construction surveys

Several Paragraphs in the Solicitation reference the RS MEANS HEAVY CONSTRUCTION COST DATA book as the reference material for determination of cost. Paragraph c / i and c / iv in Section L at pages 54 and 55 of the Solicitation calls for the RS MEANS FACILITIES CONSTRUCTION COST DATA book to be used as the reference material for determination of cost. Which book is the Contractor to use in Preparation of his Proposal ?

14CONS/

LGCA

RS MEANS HEAVY CONSTRUCTION COST DATA is the correct Unit Price Guide (UPG). Amendment 0001 issued on 24 Apr 15 correcting RS MEANS FACILITIES CONSTRUCTION COST DATA to RS

MEANS HEAVY CONSTRUCTION COST DATA

5 Section L/ page 53 of 62/ para. B3 should Offerors submit 1 original and 3 copies of each volume ? Please clarify

14CONS/

LGCA Yes

6 Please clarify whether a CD Rom should be submitted for each volume or whether all 4 volumes should be submitted on one CD

14CONS/

LGCA

A separate electronic copy for each volume is required by the solicitation. Only the information specific to the volume should be included in the respective electronic copy (Volume I electronic copy only requires Volume I hard copy info, etc.).

Section L/ page 53 of 62/ para. B4 please allow CD copy to contain PDF files instead of only Word files The intent of the requirement is that hard copies and electronic versions of proposals will mirror one another in structure. Provide documents electronically in MS Word and/or MS Excel format.

7 Section L/ page 53 of 62/ para. B4 what is a "restrictive legend" 14CONS/

LGCA

Federal Acquisition Regulations require that Government officials protect all proposals from unauthorized disclosure throughout the source selection process. Offerors submitting proposals in response to a competitive RFP may mark data included in their proposals with a restrictive legend. The legend restricts the use of the data to the evaluation of the proposal. FAR 52.215-1(e) provides that “Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation proposals. An example of a restrictive legend is: "This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets.

8 Are Offerors limited to 5 total projects for Prime offeror and keys subs or is the intent for Offerors to submit up to 5 projects and then up to 5 projects for each key sub?

14CONS/

LGCA The intent of the Past Performance is for each Offeror to limit total questionnaires per offeror to five.

FA3022-15-R-0009 Paving and Civil Works IDIQ Government's Response to Industries Questions

Section L/page 54 of 62/ Volume III Past Performance info Please provide instruction on what offeror's should do if POC's refuse to complete the Past Performance Questionnaires, as most do because they have already completed CPARS evaluations for the projects

14CONS/

LGCA

The Government cannot force someone to complete Past Performance Questionnaires. Using questionnaires, the PCO shall seek recent and relevant performance information through the use of past performance questionnaires and Construction Contractor Appraisal Support System (CCASS) ratings. Offerors shall submit questionnaires to at least three references. Upon submission of proposal to the PCO, contractor shall include a list of references to which questionnaires were submitted. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable."

Section L/page 54 of 62/ Volume III Past Performance info Please consider allowing Offerors to submit completed CPARs evaluation in lieu of Past Performance Questionnaires - the requirement of these questionnaires is unduly burdensome on Offerors and owner POCs, who usually will not complete them

14CONS/

LGCA

Using questionnaires, the PCO shall seek recent and relevant performance information through the use of past performance questionnaires and Construction Contractor Appraisal Support System (CCASS) ratings. The Government will look at comments in CPAR's for Offerors past performance therefore there is no need for the offeror to submit CPARs to the Government.

11 How will task order be paid- i.e., lump sump, unit price, etc.? 14CONS/

LGCA

Payment will be made by "lot" since "lump sum" is not used in current Air Force finance system. This project, and any other task order issued that has a period of performance of 60 calendar days or more, will be eligible for progress payments during performance. Progress payments on task orders having a period of performance less than 60 calendar days will be at the Contracting Officer's discretion.

12 Must the seed project coefficient match the total contract coefficient? 14CONS/ LGCA Yes, per the solicitation.

13 How can pipe ending sizes/ dimensions be determined for the seed project? 14CES/ CEPM Base Records show 33 inches pipe. New pipe will be 36 inch HDPE storm drain pipe.

14 Could the due date for Past Performance Questionnaires be extended out to match the proposal due date? 14CONS/ LGCA Amendment 0001 issued on 24 Apr 15 extended the PPQ turn in date from 28 Apr 15 to 15 May 15

15 Will any design be required on task orders? 14CES/ CEPM No full up design. Design will not be required on task orders.

16 Who is responsible if subgrade is found damaged and needs repair on a mill/overlay project? 14CES/

CEPM

The Government. Areas will be assessed and treated as a Differing Site Condition if subgrade problems occur. The affected task order(s) will be modified post negotiations for any additional work as a result of a differing site condition.

17 What is the minimum size of a task order on the IDIQ? 14CONS/

LGCA

Per the solicitation, $2,500 on a task order. Reference FAR Clause 52.216-19, Ordering Limitations in Section I of the solicitation.

18 What are the requirements for base access for the contractor? 14CONS/

LGCA

Access to the base is addressed in the solicitation, AFFARS 5352.242-9000 Contractor Access to Air Force Installations.

19 Is government providing ample staging space for office complex on-base, if necessary? 14CONS/ LGCA The Government will afford the Contractor space in the Aggregate Yard for Office Space, Staging, etc.

20 Are standard hours of 0730 to 1630 rigid? 14CONS/

LGCA

These are the hours of the Columbus AFB Visitors' Center. Jobs will have either a Standard or Nonstandard coefficient applied to them. Contractors may work outside of these hours by submitting a written request no less than 3 duty days prior to the requested dates. Requests can also include work on weekends and holidays. Not all requests are guaranteed to be approved.

21 Can a job be paid as standard and non-standard? 14CONS/

LGCA

Ordinarily, a job will have either a Standard or Non-standard coefficient applied during negotiation of the Task Order.

22 Does the Unit Price Guide change? 14CONS/

LGCA

Yes. The Unit Price Guide is regularly updated to reflect price fluctuations relative to current construction market conditions.

23 Are funds available for the Seed Project? 14CONS/ LGCA Yes.

24 Is the $35M currently available? 14CONS/

LGCA

The ceiling price funds have not yet been appropriated. The contract is a five-year ordering period. Funds from the fiscal year of the issuance of a Task Order will be appropriated, as necessary.

25 Will there be lots of small projects running concurrently? 14CONS/

LGCA

This depends on the timing and amount of funds for projects and other logistical considerations. The contractor should also reference FAR Clause 52.216-19, Ordering Limitations in section I of the solicitation.

26 Is this LPTA? 14CONS/ LGCA Yes. Evaluation for this solicitation is Lowest Price, Technically Acceptable

27 Page 2 of the PPQ - Section A - does not provide any space for a project description. May Offerors attach a project description to the PPQ on a separate page ?

14CONS/

LGCA

Space is provided in Section A for Project Title and Brief Description of Work. The Offeror should use the space provided to provide a concise description. The Government can request clarification on the relevance of past performance, if necessary.

28 Volume IV asks for some of the exact same information as Volume I, such as completed 1442, coefficients in Section B, and completed fill ins in section I-K. Please Clarify.

14CONS/

LGCA The solicitation will be amended to require only Volumes I through III.

29 Must Offerors submit a completed section K for Volume I if the representations and certifications are currently contained within the System for Award Management ?

14CONS/

LGCA

Fill-in information for representations and certifications is not required for submission via hard copy if the representations and certifications are currently contained within the System for Award Management. See Section L Specific Instructions, Volume IV, paragraph c.

RFP section I-Contract Clauses, pg. 24 of 62, - 52.228-1 BID GUARANTEE states that a bid bond is required. However the proposal instructions do not provide for the submission of a bid bond. Please clarify.

14CONS/

LGCA

The proposal instructions are part of the overall solicitation package, and FAR 52.228-1 is included in the solicitation. A bid bond is required.

31 For the seed project at Lockhart Street, will resealing of joints be required in the existing curb and gutter not scheduled for removal

14CES/

CEPM No. Seal/reseal areas scheduled for removal only.

32 Will there be any phasing requirements for the full depth repair of Lockhart St or will the entire road be allowed to be closed at one time for the duration of the project.

14CES/

CEPM No, there will not be any phasing requirements. The entire road can be closed for the duration of the project.

33 As there are several layers of existing striping somewhat visible, please verify that the 6” wide thermoplastic pavement striping 10’ long with 30’ spacing is the striping that is to be matched.

14CES/

CEPM Yes. The Govt verifies to use 6 inch wide thermoplastic pavement striping 10 feet long with 30 feet spacing.

34 An offer guarantee is required for the seed project, what offer guarantee will be required for each job task under the IDIQ?

14CONS/

LGCA

A bid guarantee is only required for the basic contract and Task Order 0001. Any task orders issued after the Basic Award and Task Order 0001 will not require Bid Bonds. Performance and payment bonds requirements will be based on the Task Order level.

35 A) Will CAFB provide an office for the contractor’s rep for this IDIQ that is to be on site full time? B) If not, will utilities be provided for a contractor owned temporary facility

14CES/

CEPM

A) No. CAFB will not provide an office. The contractor's rep will only be required full time when work activity is occurring. B) Utilities (electricity and water only) are available for the contractor to access in the Aggregate Yard.

36 Please elaborate & clarify as to what is required for “Document & Calculation” submission of the Sample Project proposal; as stated in Amendment 1. Section L, Volume II b.iii

14CONS/

LGCA

Detailed supporting documentation the Cost Estimate. Example would be the individual lines for RS Means that support the Cost Estimate.

37 Please give a level of definition as what is required concerning the “sketches or drawings/working drawings” that should be submitted, as referenced in Attachment 1 e & f.3

14CES/

CEPM

There may be "layout" type sketches/drawings done as part of the construction that should be submitted -traffic control and phasing plans and restriping parking areas are examples.

38 Please give a level of definition as what is required concerning the "specifications" that should be submitted, as referenced in Attachment 1 f.3

14CES/

CEPM

Specifications will be provided by the Government. Standard submittal information will be provided by the contractor to support the specifications: mix designs, density tests, catalog information, product data, etc.

39 Will a full time Quality Control supervisor be required for this project? 14CES/ CEPM Yes, when work activity is occurring.

40 Please clarify what “Max Net AMT” means on the middle right on page 3 of 62 of the Solicitation 14CONS/ LGCA Max Net AMT will be TEP from Attachment 6, Total Evaluated Price.

41 Will the CO provide the Min Quantity & Maximum Quantity for page 4 of the Solicitation? 14CONS/

LGCA

Minimum quantity is one (1). The minimum amount is $2,500 for any single order. The guaranteed minimum for the contract is $200,000. The maximum quantity is one (1). The maximum amount of a single Task Order is $15,000,000, with a contract ceiling of $35,000,000. Please read FAR 52.216-19 for further detail. as Max quantity is not established but the Max value of multiple task orders is $17,000,000.

Paragraph 4.3 in the Statement of Work calls for the installation of approximately 280 LF of 33” HDPE storm drain pipe. HDPE pipe is available in 30” and 36” diameters. Which pipe should the contractor install ?

14CES/

CEPM Install 36 inch HDPE storm drain pipe. This will be updated in the SOW by Amendment

43 The two curb inlets specified to be removed and replaced have a round disc which states “NO DUMPING

– DRAINS TO RIVER”. Is the Contractor to place the same or similar disc on the new inlets?

14CES/

CEPM Yes, the contractor will place the same or similar disc on the new inlets.

There is a 40 foot long stretch of curb/gutter on the south side of Lockhart Street approximately 140 feet west of Similar Blvd that has a concrete ramp poured in the gutter. Does the government want this ramp to remain ? If removal of the ramp is requested we will need to remove/replace this section of curb/gutter.

14CES/

CEPM Yes, existing ramp, curb, and gutter remain in place.

45 There is a yellow two-way reflective marker in the center of Lockhart street opposite the ramp listed in the question above. Is the contractor expected to replace this yellow marker ?

14CES/

CEPM No, the contractor will not replace the yellow marker.

46 Are we to assume that the contractor will be provided space in the Aggregate Yard for placement of his office trailer and is electricity, water, sewer and gas readily available ?

14CES/

CEPM

Yes, the contractor will be provided space in the Aggregate Yard for placement of an office trailer. Electricity and water are the only utilities available in the yard, but tie-ins are the responsibility of the contractor.

Past Performance Questionnaire The instructions on page 1 of the past performance Questionnaire (PPQ) state that the forms should be turned in by April 28. This is over two weeks prior to the bid date. Please extend the date for PPQs to the bid date (5/20). OR allow Offerors to submit CPARs evaluations in lieu of past performance questionnaires.

14CONS/

LGCA Amendment 0001 issued on 24 Apr 15 extended the PPQ turn in date from 28 Apr 15 to 15 May 15

Past Performance Questionnaire Page 2 of the PPQ - Section A - does not provide any space for a project description. May Offerors attach a project description to the PPQ on a separate page ? Please allow this OR allow Offerors to submit CPARs evaluations in lieu of past performance questionnaires. The CPARS provides all project description and evaluation information that the PPQ form requests.

14CONS/

LGCA

Section A provides an area for Project Title and Brief Description of Work. The Government has access to retrieve your CPAR information and will not need you to submit such information.

Section L/ pg 55 of 62/ Volume III - Past Performance Information para. 3.(a) states: "the offeror shall submit its past performance information (contact references per section J, Past Performance Information) .

. . " The Section J provided with the bid documents provides Task Order procedures, etc., but does not address past performance information. Please Clarify.

14CONS/

LGCA

This paragraph will be revised by removing (contact references per section J, Past Performance Information) by Amendment

Section L/ pg. 56 of 62/Volume IV - Contract Documentation Volume IV asks for some of the exact same information as Volume I, such as completed 1442, coefficients in Section B, and completed fill ins in section I-K. Please Clarify.

14CONS/

LGCA

Volume IV will be removed by Amendment and any information in Volume IV that is not covered in Vol I will be inserted into Volume I

51 Section L/ pg. 56 of 62/Volume IV - Contract Documentation 4.(c) references sections "C-I" - Sections C& D are not provided with the Bid Documents. Please clarify.

14CONS/

LGCA

Volume IV will be removed by Amendment and any information in Volume IV that is not covered in Vol I will be inserted into Volume I

Section L/ pg. 55 of 62/ Volume I - Coefficient Price Proposal - must Offerors submit a completed section K for Volume I if the representations and certifications are currently contained within the System for Award Management ? If so, why is a completed Section K required for Volume I and not Volume IV ?

14CONS/

LGCA

Volume IV is removed Added to Volume 1(D)(1) The contractor shall provide a signed and completed Standard Form 1442 along with a signed copy of any amendments and Volume 1(D)(1)(d); For Sections C through I, the Offeror shall submit only those pages that require a fill-in. Fill-in information for representations and certifications is not required for submission via hard copy if the representations and certifications are currently contained within the System for Award Management.

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