Attachment_2 _Special_Contract_Requirements.pdf

ATTACHMENT 2

Special Contract Requirements

FA3022-15-R-0009

3/25/15

AF FORM 3000

a. The AF Form 3000, Material Approval Submittal Form, shall be used as the cover sheet for all material submittals. This form should follow exactly the number and sheet title of the AF Form 66 (Submittal Register).

Materials must be submitted and approved prior to being used in performance of this contract. Contractor is responsible for identifying and locating required materials for submittals to include matching existing materials.

b. The AF Form 66, Submittal Register, requires the contractor to provide dates for when submittals are required to be approved in an attempt to keep the approval process timely. The contractor shall be given a copy of the Schedule of Material Submittals (Fm 66) to complete. The contractor shall complete the column entitled “Date Ktr Requires

Approval” and return to the contract administrator within 10 days after receipt of Notice to Proceed. Insert a projected date in this column indicating the deadline for receipt of an approved submittal. Allow 10 business days for the submittal to be processed/approved. The Government shall not be held liable for any incomplete or disapproved submittals which adversely impact the contractor’s timely completion of the project.

SCHEDULING WORK

a. Before any work is initiated on a Task Order, the contractor shall confer with the Contracting Officer (CO) or his/her representative(s) and agree on a sequence of procedure; means of access to premises and building; space for storage of materials and equipment; tasks, materials and use of approaches; use of corridors, stairways, elevators, communications, the location of partitions, eating spaces, and restrooms for contractor’s employees and the like.

b. Furniture and portable office equipment in the immediate area shall be moved by the contractor and replaced to original position upon completion of the work. If the work required by the contract will not allow furniture and portable office equipment to be replaced in its original position, new locations will be designated by the Contracting

Officer’s representative (COR) for replacement by the contractor.

c. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

d. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited areas which shall be completed before work in other sections or divisions have begun.

e. The contractor shall obtain and complete an AF Form 103, Work Clearance Request, for any work involving utility disturbances, aircraft or vehicular traffic disturbances, or excavation. The final authority when the AF Form

103 is required is the CO. A copy of the signed Work Clearance Request shall be given to the CO no later than 4 working days prior to initiation of subject work.

f. The contractor shall obtain a welding permit from the base fire chief each time prior to performing any welding job.

g. The contractor shall maintain, on all construction sites with work in progress, approved and applicable copies of the following: statements of work, Base Civil Engineer work clearance requests, and welding permits.

h. The contractor shall schedule all temporary outages of any utility services required for the performance of work with the CO in accordance with technical specifications.

PROGRESS SCHEDULES/REPORTS

a. In accordance with FAR 36.515, the contractor shall submit a Progress Schedule to the CO for all Task Orders with a dollar value over $150,000.00 and a period of performance over 60 days.

b. The CO shall determine if a revised Progress Schedule is required when time extensions are approved.

c. AF Form 3064, Contract Progress Schedule, is the only Progress Schedule format accepted at CAFB. The contractor will be supplied with an electronic SF 3064 and instructions on how to complete it upon award. This form shall be completed and returned to the COR within 10 days of contract award for approval. The form must be

FA3022-15-R-0009

submitted as complete in both hard copy and electronic copy in order for it to be accepted. The hard copy shall be submitted as a submittal using an AF Form 3000.

d. AF Form 3065, Progress Report, shall be used for submitting Progress Reports and must be submitted to the

Contracting Office for approval. The AF Form 3065 must exactly follow the dated columns on the AF Form 3064.

The periods of performance on the Progress Schedule must be segmented into bi-weekly periods.

RELEASE OF CLAIMS

Upon completion of the work and prior to final payment of each task order, the contractor shall be required to furnish to the CO a “Release of Claims” as specified by the clause entitled “Payments Under Fixed Price

Construction Contracts” (FAR 52.232-5).

REQUIRED INSURANCE

Reference FAR Clauses 52.228-5, Insurance- Work on a Government Installation. Upon receipt of the Notice to Proceed, the contractor shall complete the “Certificate of Compliance With Insurance Requirements” provided by the Contracting Officer. The contractor shall maintain a copies of all prime and subcontractor insurance certificates. Note: Certificate of Insurance shall reference the contract number.

KIND: AMOUNT:

Workmen’s Compensation and $100,000

Occupational Disease Insurance

Employer’s Liability Insurance $100,000

Comprehensive General Liability $500,000 per occurrence

Insurance for Bodily Injury

Comprehensive Automobile Liability $200,000 per person

$500,000 per occurrence for Bodily Injury and

$20,000 per occurrence for Property Damage

SMOKING IN AETC FACILITIES

Contractors are advised that the Commander, Air Education and Training Command (AETC), has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102 (30 Jun 02), Tobacco Use in the Air Force, and

AFI 40-102/AETC Sup 1 (22 Aug 02), outline the procedures used to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

AVAILABILITY OF UTILITIES SERVICES

Notwithstanding the provisions of contract clause FAR 52.236-14, Availability and Use of Utility Services, all reasonable required amounts of water, gas, electricity, etc., essential to contract performance shall be made available, at no cost to the contractor, from existing systems, outlets, and supplies. All temporary connections, outlets, and distribution lines as may be required will be installed by the contractor at the contractor’s own expense.

UTILITIES CONSERVATION

The contractor will be required to participate in Government energy conservation programs. For the purpose of this contract, utilities such as water, electricity, etc., will be furnished by the Government at no cost to the contractor.

Long distance and Defense Switched Network telephone services will not be provided.

DUTY HOURS AND LEGAL HOLIDAYS

a. The following Federal Holidays are observed by Columbus Air Force Base:

New Year’s Day 1 January

Martin Luther King’s Birthday 3 rd

Monday in January

President’s Day 3 rd

Monday in February

Memorial Day Last Monday in May

FA3022-15-R-0009

Independence Day 4 July

Labor Day 1 st Monday in September

Columbus Day 2 nd

Monday in October

Veteran’s Day 11 November

Thanksgiving Day 4 th

Thursday in November

Christmas Day 25 December

Note: Holidays falling on Saturday, will be observed the preceding Friday. Holidays falling on Sunday will be observed the following Monday.

b. Duty hours of Columbus Air Force Base are Monday – Friday, 7:30 AM – 4:30 PM Central Time. Any hours outside of Monday – Friday, 7:30 AM – 4:30 PM Central Time, will be considered non-standard, and must be approved by the CO.

INSPECTION

a. Upon completion of work, the Air Force shall perform inspection and acceptance.

b. Normally a pre-final inspection will be held before a final inspection. The result of the pre-final should be punch list items only. It is the responsibility of the contractor’s quality control system to minimize the punch list items found.

c. Schedule the pre-final inspection with the CO at least (10) days before the final inspection so major discrepancies can be corrected before the contract expires.

d. NO final inspections shall be conducted without the Contracting Officer or the designated representative in attendance.

e. The office of responsibility for inspection shall be 14 CES/CECC, Construction Management, telephone No.

WILL BE PROVIDED AT TIME OF AWARD. The office responsible for acceptance is 14 CONS/LGCA, telephone No. WILL BE PROVIDED AT TIME OF AWARD.