Attachment 6 - SAFB Lodging and Pest Control Questions and Answers.pdf
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- Attached to
- SAFB Lodging Pest Control
- Solicitation number
- FA302025Q0040
About this file
This document is a Questions and Answers (Q&A) file for the SAFB Lodging Pest Control solicitation (FA302025Q0040). The Q&A provides critical clarifications about the pest control contract, including scope of services, facility details, and service expectations. Key details include: the contract covers general pest control for multiple buildings totaling approximately 395,000 square feet across various lodging facilities, with quarterly service frequency (though monthly service may be considered). The government will handle specialized pest issues like bed bugs, termites, rodents, and mosquitoes through base Entomology, leaving the contractor responsible for general pest control.
The solicitation is a total set-aside for small businesses, with a base year from 20 June 2025 to 30 September 2026 and two potential option years extending through 30 September 2028. The contract requires callbacks/re-treatments within 48 hours, and exterior treatment will cover landscaped areas within 50 feet of lodging buildings. Notably, the government will allow prime contractors without direct pest industry experience to qualify through subcontractors. The solicitation closes at 1500 hrs (CT) on 11 June 2025, with quotes valid through 30 September 2025, and is administered by the Department of the Air Force Air Education and Training Command.
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SAFB Lodging and Pest Control - Questions and Answers
1. Prior Pricing: Is pricing data from the previous pest control contract available?
o A: Pest control was previously managed by base entomology. Cost-per-room data is unavailable, but CE/ASRC may have historical cost information.
2. Building Dimensions: Are building measurements or square footage available for facilities requiring pest control services?
o A: CE/ASRC should have square footage/area data for the buildings. A rough average for each guest room is available, but square footage for mechanical rooms, etc., is not.
3. Specialty Pest Control: Should pricing include treatment for specialty/seasonal pests (fleas, mites, ticks, mosquitoes), or will these be handled as separate, on-call services?
o A: No, these pests are handled by base Entomology.
4. Callbacks/Re-treatments: Are callbacks/re-treatments included in the fixed annual price? If so, what is the required response time?
o A: Callbacks/re-treatments must be included in the price, with a response time of no more than 48 hours.
5. Exterior Treatment Scope: Does exterior treatment include dumpsters and landscaped areas?
o A: Exterior treatment excludes dumpsters. It will include some landscaped areas within 50 feet of each lodging building, as that is lodging's responsibility.
6. Contractor Qualifications:
o Will the government require prime contractors to possess direct pest industry experience and maintain pesticide General Liability insurance (including pesticide pollution coverage) per National Pest Management Association standards?
o Or will the government allow subcontractors to qualify prime contractors lacking pest industry experience and/or pesticide-related insurance?
o A: The government will allow subcontractors to qualify prime contractors lacking pest industry experience and/or pesticide-related insurance.
7. Previous Contract Details: What was the previous awarded solicitation number, award date, and awarded value?
o A: N/A, this is the first contract. Pest control was previously handled on base by Entomology.
8. SOW Changes: Has the Statement of Work (SOW) changed from the previous contract? If so, what specific changes or additions were made?
o A: N/A, this is the first contract. Pest control was previously handled on base by Entomology.
9. CUREs/Notices of Correction: Has the government issued any CUREs or Notices of Correction for pest control services in the past 24 months?
o A: No.
10. SDVOSB Preference: Will the government provide any preference for SDVOSB-certified contractors?
o A: This requirement is a total set aside for 100% small business concerns.
11. Square Footage Breakdown: Can the government provide square footage for each of the following facilities?
o A:
▪ a. Bldg. 1600 Main Lobby and Admin Bldg. - 34,875 sf
▪ b. Bldgs. 1601 – 1604, 1660, & 1661 (539 units)
▪ 1601 – 69,799 sf
▪ 1602 – 69,874 sf
▪ 1603 – 70,597 sf
▪ 1604 – 70,598 sf
▪ 1660 – 58,739 sf
▪ 1661 – 54,955 sf
▪ c. Bldg. 1659 Laundry Facility
▪ 1659 – 2,394 sf
▪ d. Bldgs. 160 – 165 (50 units)
▪ 160 – 3,789 sf
▪ 161 – 3,408 sf
▪ 162 – 3,818 sf
▪ 163 – 3,784 sf
▪ 164 – 3,408 sf
▪ 165 – 3,789 sf
▪ e. Bldg. 260 (80 units)
▪ 260 – 37,118 sf
▪ f. Bldg. 127 – 134 (8 units)
▪ 127 – 1,882 sf
▪ 128 – 1,882 sf
▪ 129 – 1,882 sf
▪ 130 – 1,882 sf
▪ 131 – 1,882 sf
▪ 132 – 1,882 sf
▪ 133 – 1,883 sf
▪ 134 – 1,895 sf
▪ g. Bldg. 3101 – 3109 (18 units)
▪ 3101 – 3,580 sf
▪ 3102 – 3,576 sf
▪ 3103 – 3,576 sf
▪ 3104 – 3,776 sf
▪ 3105 – 3,575 sf
▪ 3106 – 3,715 sf
▪ 3107 – 3,715 sf
▪ 3108 – 3,715 sf
▪ 3109 – 3,715 sf
12. Emergency Service Frequency: How many emergency service requests have been made in the past 24 months?
o A: None.
13. Rodent Control Inventory:
o What is the current number of exterior rodent bait stations and interior rodent traps?
o Will the contractor be required to provide these items upon award?
o A: Zero. No, rodent issues will be handled by ASRC/Entomology.
14. Scope of Services Clarification:
o Does the scope of services include general pest control only, or are services such as termite treatment and bed bug remediation also required?
o Clarification regarding the exterior rodent bait boxes.
o A: General pest control. Termite treatment and bed bug remediation will be handled case-by-case by Entomology.
15. Unscheduled/Emergency Requests: Can the government confirm the number of unscheduled/emergency requests made in the past 24 months?
o A: Zero.
16. Bed Bug Service Requests: Have there been any bed bug service requests over the past 24 months?
o A: There have been two confirmed cases of bed bugs in the past 24 months.
17. Service Frequency Flexibility: Although the solicitation states quarterly services, will the government consider a monthly frequency plan that covers each area in phases?
o A: Yes.
18. Site Log for Pest Activity: Will there be a site log to record pest activity during treatments to improve service?
o A: A site log does not currently exist. One can be created to record this information/provide better service.
19. Mosquito Treatment: Is mosquito treatment separate?
o A: Mosquito treatment is handled by base; lodging does not request mosquito treatments.
20. Rodent Control Expectations: What are the rodent control expectations?
o A: Rodent issues will be handled by ASRC/Entomology.
21. Additional Services (Rodent Exclusion): If additional services such as rodent exclusion are needed, how is that handled?
o A: Rodent issues will be handled by ASRC/Entomology.
22. Bed Bug Control Costs: What about bed bug control, separate cost?
o A: Bedbugs are handled by base Entomology.
23. Termite Discovery: If termites are found, how do we handle that situation?
o A: Base Entomology.
24. Yard Treatment: Most sites have a yearly or biannual yard treatment to control fire ants, etc. Is this going to be included or separate?
o A: Handled by the current grounds contract/Entomology.
25. Site Log for Pest Activity (Repeated Question): Will there be a site log to record pest activity during treatments to improve service?
o A: A site log does not exist. One can be created to record this information/provide better service.
26. Mosquito Treatment (Repeated Question): Is mosquito treatment separate?
o A: Mosquito treatment is handled by base; lodging does not request mosquito treatments.
27. Rodent Control Expectations (Repeated Question): What are the rodent control expectations?
o A: Rodent issues will be handled by ASRC/Entomology.
28. Additional Services (Rodent Exclusion) (Repeated Question): If additional services such as rodent exclusion are needed, how is that handled?
o A: Rodent issues are handled by Entomology.
29. Bed Bug Control Costs (Repeated Question): What about bed bug control, separate cost?
o A: Base Entomology handles bed bug control.
30. Termite Discovery (Repeated Question): If termites are found, how do we handle that situation?
o A: Report to lodging POC and we submit to base.
31. Yard Treatment (Repeated Question): Most sites have a yearly or biannual yard treatment to control fire ants, etc. Is this going to be included or separate?
o A: Handled by the current grounds contract/Entomology.
File details come from the government source that posted it. Updated .