Attachment 2 - STATEMENT OF WORK PEST CONTROL 050825.pdf

SAFB Lodging Pest Control Service

Statement of Work

Sheppard Inn

400 J Ave

Bldg. 1600

Sheppard AFB, TX 76331

PHONE: (940) 676-4530

29 April 2025

STATEMENT OF WORK

I DESCRIPTION OF WORK:

1. The service provider shall provide all necessary personnel, labor, materials, equipment, transportation, and incidental work related to execution of pest control for the interior and exterior of all buildings that fall under Sheppard Inn Lodging located at 400 J. Ave Bldg.

1600, Sheppard AFB, TX 7631.

a. Place of performance:

Bldg. 1600 Main Lobby and Admin Bldg.

Bldgs. 1601 – 1604, 1660, & 1661, 2 room suites with bath, 539 units

Bldg. 1659 Laundry Facility

Bldgs. 160 – 165, small efficiency unit with kitchen and bath, 50 units

Bldg. 260, 1 bedroom with kitchenette and bath, 80 units

Bldg. 127 – 134, 4-bedroom houses with 2 bath, 8 units

Bldg. 3101 – 3109, (9) duplexes, 2-bedroom houses with 1.5 bath and garage, 18 units

2. Work hours, and special conditions:

a. Service Provider will be required to service all buildings listed above quarterly. Work can be conducted between the hours of 0730 and 1630, Monday through Friday, excluding Federal holidays.

b. Federal holidays observed by the Federal Government are: New Years Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States.

c. The service provider shall coordinate all work with Sheppard Inn facility managers to ensure there is time to inform guests of the requirement of contrservice provideractor to enter each room/area.

d. Before work is started, the service provider shall arrange with the facility manager a sequence of procedure and means of access.

e. The service provider shall remove and reinstall any furniture and equipment to accommodate the service provider’s work.

3. Performance Objectives:

a. The service provider must possess comprehensive knowledge and expertise in pest control with the capability to effectively control various types of pests including but not limited to:

i. Predatory pests: (i.e., fleas, mites, ticks, mosquitoes, etc.)

ii. Anthropoid pests: (i.e., cockroaches, ants, spiders, etc.)

b. The service provider after each service will submit a report within 48 hours of the treatment to the Sheppard Inn Lodging Management including:

i. The name of the individual who applied the insecticide

ii. The location, by building(s) and room number(s) where each insecticide was applied.

iii. The date and time of application.

iv. The brand name of the insecticide applied.

v. The rate of application or amount of insecticide applied to the total area treated.

4. Search Pit: Service Provider shall access SAFB via the Missile Road gate.

a. All vehicles entering the gate are subject to search.

b. Vehicles over three- quarter (3/4) ton gross weight such as tractor trailers, delivery vans, haul trucks, and concrete trucks shall be searched before base access permitted.

c. Unless the service provider makes special arrangements at least seventy-two

(72) at hours in advance, such vehicles will be denied base entry outside normal search pit hours no additional cost to the government.

5. Base Access: The service provider must obtain personnel passes for all before they may enter the base.

a. Delivery drivers possessing a bona-fide bill of lading with SAFB delivery destination normally do not require personnel passes.

b. The Contract Specialist is the point of contact for personnel passes.

6. Base Fire Regulations: The service provider shall comply with Base Fire Regulations in SAFBI 32-2001, 17 Apr 2024.

a. The service provider shall use no explosives or fire to perform the work.

7. Safety: The service provider shall comply with all applicable federal, state and local safety requirements. The service provider is also required to comply with the American General Contractors Safety Manual and the Occupational Safety and Health Act.

8. Antiterrorism Force Protection: Sheppard Air Force Base has an antiterrorism program that is responsible for helping secure and protect the base and its personnel from Terrorist attacks.

a. As a service provider working on Sheppard Air Force Base, you and you subcontractors are required to obey all orders from Security Forces and adhere to all security measures implemented because of Force Protection Condition changes (security posture changes).

b. You and your sub-contractors are expected to report to the base security forces any suspicious activities, packages, or items you see while conducting work on Sheppard Air Force Base.

i. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base.

9. Tobacco Use of Air Force Installations: Executive Order 13058 and 41 CFR 102-74 establishes that it is the policy of the executive branch to establish a smoke-free environment for Federal employees and members of the public visiting or using Federal facilities.

a. IAW AFI 40-102, tobacco use is prohibited on AF installations, except in “Designated Tobacco Areas.”

i. Tobacco includes, but is not limited to, cigars, cigarettes, electronic cigarettes (e- cigarettes), stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed.

10. Use of Cellular Telephones While Operating a Vehicle is Prohibited: In accordance with Air Force Instruction 31-218(I), Para 4-2c (3), vehicle operators on a DOD installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device.

a. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited.

i. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech.

II CHARACTER OF WORK AND MECHANICS:

1. The service provider is obligated to perform the work to the highest standard, using skilled and experienced pest control technicians. This emphasizes quality and professionalism.

a. All work must strictly adhere to the contract documents and established industry standards.

b. The service provider must possess a valid, current state or municipal pest control license that is acceptable to the contracting officer.

i. This license must be available for inspection by the government before work begins, at the pre-work conference.

ii. For those trades not requiring a license, the service provider shall have a minimum of three years’ experience in the trade.

iii. The government reserves the right to request work references.

III Environmental Management System Training Requirements

a. In compliance with SAF/AQ and AF/A4/7 Memo, Conformance with AF EMS Requirements AF Installations, 11 Dec 06, service provider personnel working on an Air Force installation where the Air Force has implemented its EMS must complete Air Force-provided initial EMS awareness-level training.

b. The awareness-level training need only be completed by supervisory personnel. The training can be obtained through the Environmental Safety and Occupational Health Training Network (ESOHTN).

c. To access this training, on-site service provider supervisory personnel shall log onto the website http://esohtn.com and register as a new trainee by using the password esohtn; During registration, the applicant shall select the applicable Service Provider from the pull-down menu and shall select any Job Functions applicable to this contract. Prior to beginning any work on SAFB, the service provider shall ensure, and certify to the Contracting Officer (CO), that all on-site supervisory personnel have completed the ESOHMS training.

d. Following completion of all applicable training modules, the on-site supervisory personnel shall provide an awareness briefing to all on-site personnel to ensure every employee is aware of the SAFB ESOHMS requirements.

IV Hazardous Materials (HM):

1. The service provider shall comply with all local, state and federal rules and regulations dealing with the handling, storage and use of HM. A product, chemical or substance is a HM if listed or described in 49 CFR 172.101 and 40 CFR 302-304. Additionally, all paints, thinners, adhesives, refrigerants, solvents, acids, petroleum products (such as greases, oils, or other lubricants), compressed gases or similar materials are subject to the same reporting and approval requirements as HM, defined above.

a. Executive Order 13423 directs to the maximum extent possible the reduction in usage of the following five priority chemicals: cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. The service provider shall, to the maximum extent practicable, submit product alternatives for approval to HM. Their use is subject to disapproval if viable alternatives exist.

b. The service provider shall submit documentation specified below and obtain approval from the CO an authorization to use each HM intended for use on the project, or any other material that has potential risk polluting or cause environmental harm. Submissions must provide the Safety Data Sheet (SDS), container size, and other appropriate supporting documentation for each HM used. The service provider shall submit the documentation to and obtain from the CO any change in approved type or container size of HM.

c. The service provider shall track and report on the use of HM on the job site. At project completion the service provider shall report to the CO quantities used and remove all unused HM from SAFB. The service provider shall not dispose of HM in base dumpsters, sewer inlets, grounds, or other unauthorized locations.

The service provider shall remediate contamination resulting from unauthorized disposal of HM, as directed by the CO.

2. The service provider shall submit a request and obtain approval from the CO authorization to store HM on SAFB. The request shall explain service provider storage practices, which must comply with regulations, policies, plans, and procedures outlined within this SOW or as prescribed by the CO. The service provider shall store all hazardous materials in a service provider supplied trailer or storage unit, which shall be leak proof or contain secondary containment devices. All storage shall be secured when contract personnel are not present.

V Hazardous and Special Waste Generated by the Service Provider:

1. With exception of waste specified below, hazardous and special wastes are identified and defined in 40 CFR 261, (Hazardous Waste Identification). Additionally waste materials are subject to the requirements of this document if they are identified or defined as either Hazardous or Special Waste by the Texas Commission on Environmental Quality (TCEQ) in 30 Texas Administrative Code (TAC) 324, 330-335.

The service provider shall advise the CO immediately of any generation of hazardous or special waste.