01 11 02 10 Summary of Work-1204(Apr).pdf

IDIQ ROOF MAINTENANCE/REPAIR/REPLACEMENT VNVP 111080

01 11 02-10 Summary of Work

Page 1 of 24 Pages

April 2012

01 11 02-10

SUMMARY OF WORK

PART 1 - DESCRIPTION OF WORK

1.1: DESCRIPTION OF WORK:

1.1.1. Work to be done: The work to be performed under this contract and in accordance with these contract documents consists of furnishing all necessary plant, labor and materials; and constructing, installing and performing all work shown and described in the contract documents, all of which are made a part thereof.

1.1.2. Character of Work and Mechanics: The contractor shall execute the work in the best and most workmanlike manner by qualified, careful and efficient mechanics skilled in the trade. The contractor’s work must be in strict accordance with the contract documents and standards of the industry. Only certified journeymen in respective trades, or apprentices under the direct supervision of certified journeymen, may install, supervise installation of, or alter or repair electrical and mechanical systems. Electrical and mechanical systems include, but are not limited to: pipe, plumbing, HVAC systems, electrical wiring, fire protection systems, welding, equipment and devices. The contracting officer will recognize as certification a current state or municipal tested and issued plumbing/gas/air conditioning and electrical license upon approval. The license must be available for government inspection at the pre-work conference and from mechanics and electricians at the jobsite throughout contract operations. For those trades not requiring a license, the contractor shall have a minimum of three years experience in the trade. The government reserves the right to request work references.

1.1.3. Site Project Superintendent: The contractor is responsible for quality control and shall establish and maintain an effective quality control system to include a designated project superintendent who will be on-site at all times while work is in progress. The quality control system shall consist of plans, procedures and organization necessary to produce an end product which complies with the contract requirements. The system shall cover all construction operations, both on-site and off-site. The site project superintendent will be held responsible for the quality of work on the job, and shall ensure that all work performed by the general contractor’s forces and by subcontractors is in full compliance with the construction documents. The site project superintendent will be responsible for the overall construction activities at the site, including scheduling, quality and production. The site project superintendent shall maintain a physical presence at the site and shall be responsible for all construction and construction-related activities at the site. Prior to the pre-construction conference, the general contractor shall provide the name and cell phone number of the designated on-site project superintendent in writing to the contracting officer. This information shall remain on file with the contracting officer throughout the duration of the contract, and shall be updated in writing by the general contractor in the event of, and at least two

01 11 02-10 Summary of Work

Page 2 of 24 Pages

April 2012 working days prior to, a personnel change. The designated on-site project superintendent shall be required to attend the pre-construction conference.

1.1.4. Location: Sheppard Air Force Base is located in Wichita County, in the northern part of Wichita Falls, Texas. Texoma Recreational Annex is located in Grayson

County, approximately 20 miles north of Whitesboro, Texas. Frederick Auxiliary Air

Field is located at the Frederick Oklahoma Municipal Airport.

1.2: PRINCIPAL FEATURES:

1.2.1. The contractor will do all work with the facility occupied. The contractor shall coordinate all work with the contracting officer and the construction inspector, who may be an engineering contract inspector or SABER project manager, a design manager or a quality assurance person. Contractor progress is measured and reported in terms of completed, installed work.

1.2.2. Description of Work: Services are required for the maintenance, repair and/or installation of roofs for Sheppard AFB, Texas. Sheppard AFB, Texoma Recreation

Annex, and Frederick Auxiliary Airfield has roofs that consist of asphalt built-up roofs, metal roofs, and other type roof systems.

1.2.3. When completing a re-roofing Task Order, the contractor has the responsibility to construct all built-up roofs, asphalt shingle roofs, or retro-fitting a roof to a pitched metal roof systems such that none stand water and each has positive drainage. The contractor will be required to obtain a warranty/guaranty for each new roof installed as specified in Section 07 31 13, “Asphalt Shingles”, Section 07 51 13, “Built Up Asphalt

Roofing”, and Section 07 61 14, “Steel Standing Seam Roofing”. The contractor has the responsibility and shall notify the Government if there is any indication that positive drainage cannot be obtained or any condition that would have an impact on the issuance of the warranty/guaranty is discovered. The contractor shall allow the Government reasonable time to determine what corrective action, if any, is necessary. Should the contractor fail to notify the Government of errors or omissions that will or do result in drainage problems and continues with the roofing work, this work will be judged defective and shall be removed and replaced to meet the minimum drainage requirements. Typical minimum drainage requirements are no water standing after 48 hours.

1.2.4. When completing a maintenance and/or repair Task Order the contractor will be required to maintain any warranty/guaranty in effect at the time maintenance and/or repair work is conducted.

1.3: WORK HOURS, UTILITY OUTAGES AND SPECIAL CONDITIONS:

1.3.1. Work hours are 7:30 a.m. to 4:30 p.m., Monday through Friday, exclusive of

Federal holidays. At the government’s option and with approval of the contracting officer, work may be permitted on Federal holidays, weekends or after 4:30 p.m. daily at no additional cost to the government. The contractor shall provide written notice to the contracting officer at least 48 hours before starting the scheduled work.

01 11 02-10 Summary of Work

Page 3 of 24 Pages

April 2012

1.3.2. Utility Outage: When an extended utility outage is necessary to perform the contract work in an occupied facility, regardless of whether or not the work area itself is occupied, the contractor shall perform the outage during non-duty hours at no additional cost to the government, unless otherwise approved by the contracting officer. The contractor shall give written notice two weeks in advance of any scheduled outage.

1.3.3. Special Conditions: The contractor shall coordinate with any contracted-services supplier when the contracted services supplier's equipment must be removed, installed, reinstalled, or be otherwise affected or the supplier's personnel must be rescheduled to accommodate contractor's work.

1.3.3.1. Separate Contracts: The Government reserves the right to award separate contracts for work identical to work covered by this contract, or to perform such work using in-house forces. Such work will proceed in such a manner and sequence that work under this contract can proceed with a minimum of interference and inconvenience to the Government and the contractor. However, the contractor will be required to provide the maximum degree of cooperation with other contractors engaged in other Government contracts, or in-house forces at no additional cost to the Government.

1.3.3.2. Task Orders: Performance of services shall be accomplished by the contractor by Task Orders issued, by the Contracting Officer, against the indefinite delivery/indefinite quantity contract, prior to the beginning of specified performance periods during the performance of this contract. The contractor shall not proceed with any work, during any time, which would cause the amount stated in any Task Order to be exceeded, without prior approval of the Contracting

Officer. The contractor shall be required to perform the services as specified herein.

1.3.3.3. Allotted Performance Time: When a Task Order is issued, it will specify a required start date and a required completion date computed in accordance with paragraphs and tables contained herein. These performance times represent the minimum* performance time the contractor will be allowed. The Contracting

Officer may, at his discretion, permit additional performance time for circumstances beyond the control of the contractor or for delays caused by

Government scheduling of the work. The paragraphs and tables, contained herein, from which performance time is derived do not include days lost to the effects of weather. Bona fide weather days will be added to the contractor’s performance period upon request and verification. Bona fide weather days occur only on weekdays (Mondays through Fridays), unless contractor has an approved request to work on a weekend (Saturday or Sunday) when weather prevented contractor from working. Performance times on Task Orders are independent of each other and may run concurrently.

1.3.3.3.1. *If, as determined by the Government, it is in the best interest of the

Government to reduce the performance time(s) allowed for any Task Order(s), as established in accordance with the provisions contained herein, the

01 11 02-10 Summary of Work

Page 4 of 24 Pages

April 2012

Government reserves the right to enter into negotiations with the contractor for that purpose.

1.3.3.3.2. The allotted performance time for each Task Order:

See Attachment A- Performance Table, Table 1 covers the allotted performance time for the Basic contract year.

See Attachment A – Performance Table, Table 1A covers the allotted performance time for the First Contract Option year.

See Attachment A – Performance Table, Table 1B covers the allotted performance time for the Second Contract Option year.

1.3.3.4. Liquidated damages, at the specified rate, may be applied, at the discretion of the Contracting officer, to individual Task Orders with no adjustment in the contract unit prices paid the contractor for services rendered. The specified rate for liquidated damages shall be verified and reissued with each option year renewal.

The Government reserves the right to delay issue of a Task Order for up to 90 days after the measurement phase is completed. Performance time will not be counted until the Notice to Proceed for the Task Order is issued.

1.3.3.5. Pre-Negotiation Site Visits: As prescribed in paragraph “Special

Provisions For Measurements”, formal site visits are not mandatory prior to the contractor submitting a proposal, but must be held at the request of either the contractor or the Government. Representatives of both the contractor and the

Government must attend all formal site visits. Every effort will be made to schedule formal site visits such that inconvenience to both parties is minimized, but the Government will establish the date and time for all formal site visits. No separate payment will be made for compliance with these provisions.

1.3.3.6. Special Provisions For Measurements: Within 10 days of being notified of a new project, the contractor shall be required to examine the drawings, visit the site or both, as appropriate, and submit to the Contracting Officer a proposal or quantity takeoff containing the unit priced bid items and their quantities necessary to complete the work as shown or as indicated. The contractor’s proposed unit priced bid items and their associated quantities shall be determined using measurements taken from the provided drawings and, as necessary, using field measurements taken at the site. In the absence of drawings, the contractor will be provided a detailed description of the proposed work and must perform measurements in the field to determine the quantities of each unit priced bid item necessary to complete the work as described. Measurements, whether taken from prepared drawings, from the field, or both, shall be made in strict accordance with the “Measurement” paragraphs contained herein. Differences between the contractor’s independently prepared proposal and the Government estimate will be resolved through negotiations with the Contracting Officer. Once agreement has been reached, a firm-fixed price Task Order containing the negotiated unit priced bid items, their quantities, and the performance time will be issued to the contractor. No changes to the negotiated quantities will be made and no additional unit priced bid items will be added unless differing site conditions are encountered

01 11 02-10 Summary of Work

Page 5 of 24 Pages

April 2012 and the drawings and/or description of the work is modified by the Contracting

Officer to accommodate the differing site condition(s) encountered. The contractor is responsible for notifying the Contracting Officer immediately upon encountering differing site conditions. No separate payment will be made for compliance with any provision of “Special Provisions For Measurement” as stated above.

1.3.3.7. Performance Time: Performance time for each "Task Order" will be assigned by the Contracting Officer in accordance with paragraph "Allotted

Performance Time".

1.3.3.8. Inspection and Acceptance: Inspections and final acceptance will be made on each separate Task Order as completed by the contractor with the following additional provisions:

1.3.3.8.1. The contractor shall ensure that the work is ready for all inspections.

The presence of an unreasonable number of deficiencies, as determined by the

Contracting Officer or the construction inspector, may cause the inspection to be rescheduled.

1.3.3.8.2. Upon successful completion of the final inspection, the contractor will be given a list of outstanding discrepancies, if any, which upon correction of any discrepancies listed, will serve as a notice of acceptance by the

Contracting Officer for each successfully completed "Task Order." The list will be signed by the Contracting Officer and by the construction inspector.

One copy of the list will be given to the contractor. The contractor's invoice for final payment will not be honored until all listed discrepancies have been corrected.

1.3.3.9. Manning:

1.3.3.9.1. Superintendent: Reference paragraph 1.3. of this section.

1.3.3.9.2. Crews: The contractor is required to have, on hand, or readily available, sufficient crews to meet his obligation to provide delivery of the work under this contract with the time allocated. Each crew shall be capable of operating simultaneously and independently of the other crew at the same military installation.

1.3.3.10. Deteriorated Construction and Finish: The Contracting Officer will be the governing authority in determining if existing construction and finishes are deteriorated and require repair and/or replacement. The contractor shall not perform any work under this contract without a receipt of an authorized "Task

Order" from the Contracting Officer.

1.3.3.11. Occupied Areas: The work to be performed on this project will include work on occupied facilities and the contractor shall phase his work to preclude entrance of water into any facility during the performance of any “Task Order”.

The contractor will be held responsible for damage to equipment or facilities as a result of water entering the facility due to the contractor failing to maintain watertight integrity. The contractor shall coordinate the work of all activities

01 11 02-10 Summary of Work

Page 6 of 24 Pages

April 2012 whereby both the Government and the contractor can continue operations with the least possible interference and inconvenience. The contractor shall conduct all work such that means of ingress and egress from any facility is maintained. The contractor shall be responsible for furnishing, installing, and maintaining suitable, approved barricades, roped barriers, etc., to warn occupants of hazardous areas at the jobsite for the duration of the contract at no additional cost to the Government.

1.3.3.12. Taking core samples of existing Built-Up Roofing Systems in preparation for re-roofing is exempt from the dollar limitations placed on individual Task

Orders. The contractor will be required to take core samples when and where they are deemed necessary by the Government regardless of the total dollar value of the

Task Order.

1.3.3.13. Re-roofing with Coal Tar Bitumen is not contemplated under this contract. Re-roofing will be accomplished solely with asphalt and asphalt based or compatible products.

1.3.3.14. Access onto roofs via a roof hatch will be permitted only for inspection or take-off purposes. Access onto roof via the roof hatch during re-roofing, maintenance, or repair operations will not be permitted.

1.3.3.15. The contractor shall cover walls with tarps or other similar coverings draped over eaves or parapet walls and weighted down at each debris chute and access ladder to minimize staining of the exterior walls during the work. The contractor will be responsible for removing any staining that occurs as a result of the roofing work and will be required to repair such areas to the satisfaction of the

Government at no additional cost to the Government.

1.3.4. Base Access: Except as stated below, the contractor must obtain personnel passes for all personnel before they may enter the base. Delivery drivers possessing a bona-fide bill of lading with a Sheppard AFB delivery destination normally do not require personnel passes. The Contracting Officer (CO) is the Point of Contact (POC) for personnel passes.

1.3.5. Search Pit: Contractor shall access the base by the Missile Road Gate, as indicated on the drawings. All vehicles entering the gate are subject to search.

Vehicles over ¾ ton gross weight such as tractor trailers, delivery vans, haul trucks, and concrete trucks will be searched before base access is permitted. Unless the contractor makes special arrangements at least 72 hours in advance, such vehicles will be denied base entry outside normal search pit hours, at no additional cost to the government.

1.3.6. Controlled Area: The Airfield Complex is a controlled area. In addition to base access requirements stated above, ALL personnel must be on the Entry Access Listing

(EAL) maintained by the Contracting Officer (CO) before they may enter the Airfield

Complex, at no additional cost to the government. Through the CO, the contractor shall: initiate the EAL acquisition process, identify all personnel to be included on the

EAL (to include all sub-contractor personnel) and provide adequate identification, such as government issued picture ID, for each person identified. Prior to being placed on the

EAL, all contractor personnel must pass a background investigation, which may take

01 11 02-10 Summary of Work

Page 7 of 24 Pages

April 2012 several days. The contractor shall schedule his work accordingly. Should the contractor’s personnel change, the contractor is responsible for notify the CO and providing the CO the information necessary to update the EAL.

1.3.7. Work on the Airfield Complex:

a. Before driving or operating any vehicle or any equipment on the Airfield

Complex, the contractor shall receive and shall satisfactorily complete Airfield

Driver (AD) and Radio Operator (RO) training and shall be issued AF IMT 483, Certificate of Competency, also known as the Airfield Drivers License as prescribed below.

b. Driving on the Airfield Complex shall be conducted in strict accordance with

SAFBI 13-213 Vehicle Operation on the Airfield, Aug 4, 2010 and the Airfield

Driver (AD) and Radio Operator (RO) qualification training the contractor receives as prescribed herein. Transit to and from the job site shall be via the airfield service roads only and shall be only the by transit route indicated on the drawings, unless otherwise approved. Except when the job site is located on aircraft pavement or where service roads intersect with taxiways, transit traffic shall remain off aircraft pavement at all times. At no time shall the contractor operate any vehicle or any equipment in any area on the Airfield Complex outside the bounds of the job site or of the approved transit route to and from the job site. Upon request, SAFBI 13-213 will be made available to the contractor at no cost.

c. To facilitate the work and contractor driving operations on the Airfield

Complex, the government will provide, at no cost to the contractor, at least two, two-way, radio transceivers (radios) to be checked out to the contractor for used as prescribed below. The contractor is responsible for all cost to repair or replace radio units should it/they be damaged or lost while in his care. Should the nature and scope of the work indicate that the contractor may need more than one radio for escort duty, the contractor shall, in writing, a) request that additional radios be provided, b) indicate the number of additional radio’s desired, and c) justify the request for additional radio’s. The government will provide radio’s in the number necessary to prosecute the work as determined solely by the government, at no additional cost to the government.

d. The contractor shall provide adequate personnel to serve as Airfield

Driver/Radio Operators (AD/RO’s) as prescribed below at no addition cost to the government. The contractor’s AD/RO personnel must receive formal AD/RO training, must satisfactorily complete the prescribed training syllabus and must be issued AF IMT 483, Airfield Drivers License, before they may assume their

AD/RO duties. The Civil Engineer (DS2) Airfield Driving Program Manager located in Building 1402, conducts AD/RO training and issues AF IMT 483.

AD/RO training consists of both classroom computer based training and supervised hands-on training actually operating vehicles and radios on the Airfield Complex.

The contractor shall make all AD/RO’s available for training and familiarization not to exceed 8 hours total duration at no additional cost to the government. The contractor shall schedule training directly with the Civil Engineering Project

01 11 02-10 Summary of Work

Page 8 of 24 Pages

April 2012

Manager such that AD/TO’s are fully trained, certified, and ready to assume their duties at least 48 hours prior to their need. Classroom computer based training will be conducted only on weekdays and only during normal duty hours. If the work dictates that the contractor employ AD/RO’s during the hours of darkness, hands-on training must also be conducted during the hours of darkness and will be conducted only on weekdays, early in the morning, before sunrise. If the work dictates that the contractor employ AD/RO’s only during daylight hours, hands-on training will be conducted only on weekdays and only during normal duty hours.

The contractor shall allow at least two full days to complete the training and shall schedule training, with the Project manager, at least 72 hours in advance of the need.

e. All vehicles and/or mobile equipment transiting the Airfield Complex, to and from the job site shall:

1) Be operated by an AD/RO certified driver equipped with a two-way radio transceiver, or

2) Be escorted by a vehicle operated by an AD/RO certified driver equipped with a two-way transceiver.

f. The AD/RO shall be responsible for his own vehicle and for those vehicles being escorted. The AD/RO shall while performing his duties:

1) Continuously monitor the radio and maintain continuous radio contact with control tower personnel.

2) Continuously monitor and be constantly aware of the position(s) and movement(s) of his own vehicle as well as all personnel and all vehicle equipment being escorted. The escorting AD/RO shall maintain all escorted vehicles/equipment and their occupants within sight and under his direct supervision and control at all times said vehicle/equipment are in transit on the

Airfield complex.

3). Immediately act to remove or relocate in transit vehicle, equipment and/or personnel or implement other action upon receiving direction from Sheppard

Tower personnel to do so.

g. The contractor’s job site AD/RO may engage in other job site duties provided, in the sole opinion of the government, these other duties do not interfere with his primary responsibilities as listed above. As he may not leave the job site unattended, the job site AD/RO may not escort vehicles, equipment or personnel to or from the job site.

h. The contractor must obtain SAFB Form 607, Temporary POV Pass, for any and all Privately Owned Vehicles (POV’s), including sub-contractor POV’s, to be operated on the Airfield Complex that are not construction equipment, back hoes, track hoes, lay-down machines or other similar construction equipment that, though it be self-propelled and capable of unaided movement, is not tagged as a motor vehicle. The contractor shall obtain POV passes by providing:

01 11 02-10 Summary of Work

Page 9 of 24 Pages

April 2012

1) A list of all personnel, to include sub-contractor personnel, who will be driving POV’s on the Airfield Complex during performance of the work. The personnel list shall include: Drivers Name (Last, First, MI), Drivers Employer

(Company Name), Drivers License Information (Number and Issuing State) and Drivers Telephone Number.

2) A list of POV’s, to include sub-contractor POV’s, that will be operated on the Airfield Complex during the performance of the work. The POV list shall include: Vehicle Make, Model, Type (ie: pick-up, sedan, tractor w/trailer, etc.), Color, Year of Manufacture, License Plate Number and Issuing State.

3) The contractor shall provide the above information to the Civil Engineering

Project Manager, through the Contracting Officer, at least 72 hours prior to the need. Organize each of the above required lists by creating embedded sub-lists populated by prime contractor personnel and POV’s followed by sub-lists of sub-contractor personnel and POV’s. The contractor shall maintain updated lists, removing personnel and POV’s when they’re no longer needed and adding personnel and POV’s as they are needed.

i. Operators of powered mobile equipment/vehicles must remain with equipment/vehicles at all times the equipment/vehicle is on taxiways or runways or within the distances indicated below and must be prepared to remove the equipment/vehicle from the area should an emergency situation occur. When not in use, mobile equipment/vehicles shall be stored in the contractors designated storage area or removed from Sheppard AFB.

j. Unless otherwise approved, no towed or powered mobile equipment/vehicle shall be stored or left without an operator and no material storage will be permitted within 125 feet of apron edges, 200 feet of taxiway centerlines or within 1000 linear feet of any active runway centerline.

k. Runway and/or taxiway light fixtures and structures, manhole structures, and covers, and other appurtenances adjacent to or within any work area shall be protected from damage and shall be masked as necessary to prevent coating or splashing them with paint or other materials. Masking of the lights, etc., shall be coordinated with Civil Engineering through the Contracting Officer. Masking material shall be removed and, if not retained for reuse by the contractor, shall be disposed of by and at the expense of the contractor off the confines of Sheppard Air

Force Base. The contractor shall keep all paved surfaces of runways, taxiways, aprons, and service roads clean and free of any dirt, stones, construction debris, or foreign objects at all times. When transitioning vehicles from grassed areas or service roads onto aircraft pavements, the contractor shall perform Foreign Object

Debris (FOD) checks by physically exiting and inspecting all around the vehicle to ensure that no foreign objects, rocks or stones have been tracked onto the aircraft pavement. The contractor shall immediately sweep and clean any contaminated pavements and dispose of the collected FOD as directed by the Contracting Officer or his representative at no additional cost to the government. Noncompliance with this requirement will constitute cause for suspension of the work until acceptable

01 11 02-10 Summary of Work

Page 10 of 24 Pages

April 2012 corrective measures are implemented by the contractor whereupon work may resume. Should the contractor fail to comply with his sweeping and FOD control responsibilities, Civil Engineering may sweep the area and charge any incurred costs directly to the contractor.

l. Transit (access) route to project area(s) is limited to that provided to the contractor as determined solely by the government, at no additional cost to the government. Access to the areas where new signs are to be installed during normal duty hours shall be by the RCS Road as shown on the drawings. Access to airfield pavements where rubber removal, paint removal and pavement markings are to be accomplished on weekends or at night shall be by Taxiway J as shown on the drawings, then on to the work site(s) as directed. Every effort will be made by the government to provide the shortest, most convenient access route available for the contractor's use.

m. Noise hazard conditions exist throughout the Airfield Complex. The contractor shall provide personal ear protection for his working force in accordance with EM

385-1-1, para. 32, Apr 81 and change 1, Dec 81 and shall ensure the provided ear protection is used.

n. Aircraft may be easily damaged by contact with debris. The contractor shall collect and prevent all construction debris, wrappers, pop bottles, trash or other debris from being blown or otherwise conveyed onto the adjacent active Airfield

Complex surfaces. Collected debris shall be bagged and properly disposed of off the Airfield Complex on a daily basis. Noncompliance with this requirement will constitute cause for suspension of the work until acceptable corrective measures are implemented by the contractor whereupon work may resume.

o. The contractor will likely be working during times when the tower is closed.

Although the pavements where the work is underway will be closed by Notice to

Airmen (NOTAM), the airfield is not controlled when the tower is closed. To reduce risk of an aircraft/vehicle accident, the contractor’s vehicles must be equipped with operating rotating beacons or high-intensity flashing strobe lights at all times they are on aircraft pavements.

p. The contractor may perform paint and rubber removal at night but, unless otherwise approved, the contractor may not apply painted pavement markings at night. Should the contractor elect to work at night, the contractor shall, at no additional cost to the government, provide artificial light source(s) adequate to, in the sole opinion of the government, illuminate the work area such that the quality of work performed is not compromised. Artificial light source(s) shall be shielded or directed downwards, towards the work, in a manner that, in the sole opinion of the government, does not impair ongoing flying operations.

q. Upon completion of the project, the contractor shall, through the Contracting

Officer, return all SAFB Form 607, Temporary POV Pass(s) and all AF IMT 483, Airfield Drivers License(s) issued to the Civil Engineering Project Manager.

01 11 02-10 Summary of Work

Page 11 of 24 Pages

April 2012

1.4: BASE FIRE REGULATIONS: The contractor shall comply with Base Fire

Regulations in SAFBI 32-2001, 29 Dec 10. The contractor shall use no explosives or fire in performing the work. The contractor shall understand and comply with current

Occupational Safety and Health Administration welding and cutting requirements.

1.5: ENVIRONMENTAL REQUIREMENTS:

1.5.1. Conformance with Environmental, Safety and Occupational Health Management

System (ESOHMS): The contractor shall perform all work under this contract consistent with the relevant policy and objectives identified within Sheppard Air Force

Base (SAFB). The contractor shall perform all work in a manner that conforms to all operational controls as identified within the SAFB ESOHMS Plan. The contractor shall provide any required monitoring and measurement information as necessary for SAFB to address environmental performance relative to the environmental, safety, occupational health, energy management, green procurement, and transportation management goals. In the event of a nonconformance with the installation ESOH management system, the contractor shall provide the Contracting Officer (CO) a written plan of corrective action to include the estimated completion date of all corrective actions at no additional cost to the government.

1.5.1.1. Compliance with Environmental Laws: The contractor shall comply, and assure that all subcontractors comply, with ALL applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. The contractor shall also comply, and assure that ALL subcontractors comply, with all applicable specific instructions, policies, or references contained herein. Copies of local policies and procedures can be reviewed at the office of the

Base Environmental Coordinator (BEC), Bldg 1402, phone 676-6840.

1.5.2. Hazardous Materials: For the purposes of this document, hazardous materials are defined as any product, material, chemical or substance listed in 49 CFR 172.101 and 40 CFR 302-304. Specifically, a hazardous material is any substance or material, in any quantity or form that has the potential to harm human health or the environment.

Executive Order 13423, directs to the maximum extent possible, the reduction in usage of the following five priority chemicals: cadmium, lead, polychlorinated biphenyls

(PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches; solders containing copper or silver can substitute for solder containing lead; and integrated pest management can be used in place of naphthalene.

1.5.2.1. Absolutely NO hazardous material shall be brought onto SAFB until that material is authorized for use by the Environmental, Safety and Occupational

Health (ESOH) Team and properly recorded in the Air Force Environmental

Management Information System. Point of contact to initiate this process is the

Civil Engineering Environmental Flight - Hazardous Materials Program Manager

(82 CES/DS2/CEVP), bldg. 1402, phone (940) 676-7842. The requirements apply for all hazardous material that the user intends to bring onto government property for a particular process or application. The user will submit to the 82

01 11 02-10 Summary of Work

Page 12 of 24 Pages

April 2012

CES/DS2/CEVP, through the CO (82 CONS), A Material Safety Data Sheet

(MSDS), and any other supporting documentation for each hazardous chemical used in compliance with SAFBI 32-7001. This information will be provided as a submittal using AF Form 3000 to the 82 CES/DS2/CEVP for review and approval, prior to introduction of that material onto SAFB. 82 CES/DS2/CEVP will be allowed 10 days for review of the contractor’s submittals. Guidance will be provided on the back of the AF Form 3000 as to which materials will require an AF

Form 3952 (applicable sections only) to be filled out and submitted for input and tracking to 82 CES/DS2/CEVP through the CO (82 CONS) by Environmental, Safety, Occupational Health – Management Information Systems (ESOH-MIS).

1.5.2.2. Contractors will submit a comprehensive list of the above-mentioned materials to the CO. The list shall include the contract number, performance period, MSDS, cost data per unit and identification of a contracting officer and a construction inspector for hazardous material matters. Prior to disposal of any container that contained hazardous material that was required to be tracked and reported, the contractor representative shall notify 82 CES/DS2/CEVE for notification and instruction on proper disposal.

1.5.2.3. Should the contractor’s hazardous material requirements change during the performance period, the contractor’s representative shall immediately notify the 82

CES/DS2/CEVP of such changes, provide as a submittal using the AF Form 3000, any new hazardous material that is being requested for use to the 82

CES/DS2/CEVP through the CO for review and approval and guidance. The contractor will report by fax, or email through the CO to the 82 CES/DS2/CEVP on a monthly basis, ALL hazardous/potentially hazardous materials identified during the submittal process for use on SAFB so that proper capture and reporting of this information can be accomplished.

1.5.2.4. Hazardous material shall only be stored at SAFB after approval from 82

CES/DS2/CEVP, Wing Safety Office, and base fire department. The contractor shall observe ALL hazardous material storage practices in accordance with regulations, policies, plans, and procedures employed by the BEC, 82

CES/DS2/CEVP, 82d Medical Group Bioenvironmental Engineer (BEE), safety office, and base fire department for hazardous materials stored on base. This includes, but is not limited to, SAFB Plan 705 and the SAFB Storm Water

Pollution Prevention Plan (SWP3).

1.5.2.5. Class I Ozone Depleting Chemicals (ODC) certification. This supply/service does not allow the use of Class I ODCs identified in the Air Force

Policy in performance of this contract, nor does it allow delivery of these Class I

ODCs in any items of supply, equipment, or as part of any service.

1.5.3. Hazardous and Special Waste Generated by the Contractor: For the purposes of this document, hazardous and special wastes shall include those identified in 40 CFR

261, (Hazardous Waste Identification) and any wastes identified as either hazardous or

Special Waste by the Texas Commission on Environmental Quality (TCEQ) in 30 TAC

324, 330-335.

01 11 02-10 Summary of Work

Page 13 of 24 Pages

April 2012

1.5.3.1. All hazardous waste or special waste generated by the contractor during, or as a result of this project, shall be identified, characterized, containerized, and transported to a permitted disposal facility in strict accordance with the requirements of 40 CFR 260-279 (Hazardous Waste and Used Oil Regulations), 30

TAC 324, 330-335 (TCEQ Industrial and Hazardous Waste Regulations), and

SAFB Hazardous Waste Management Plan. Any anticipated hazardous or special waste generation shall be identified to the CO and a construction inspector who will notify the BEC prior to ANY generation of such waste. The BEC will assist the contractor in determining any special handling or storage procedures.

1.5.3.2. The contractor shall provide a completed Uniform Hazardous Waste. The contractor shall provide CO, construction inspector, and BEC the unsigned manifest for review no less than 3 working days prior to any hazardous or special waste shipment from the installation. The base Environmental Performance

Management Office (PMO) will sign as the generator for SAFB. The contractor shall submit a copy of the completed original manifest to BEC the day of shipment.

A copy of the completed original manifest shall be provided to the BEC no later than 45 days after waste has been shipped from the base to show proper receiving and disposal of waste. Certificates of destruction and/or recycling are to be provided no later than 45 days after waste shipment.

1.5.3.3. All contractors involved in projects which include the removal and/or disposal of PCB contaminated light ballasts shall comply with the requirements of

40 CFR 761. PCB-containing ballasts are special wastes and must be managed as such. The contractor shall inform the CO, construction inspector, and BEC immediately when activities involving the removal of PCB-contaminated light ballasts begins.

1.5.3.4. All contractors involved in projects, which include the removal and/or disposal of fluorescent, mercury vapor, or HID Sodium Vapor lamps shall comply with the requirements of this section. Fluorescent lamps have been determined by the TCEQ to be a universal hazardous waste and must be managed In Accordance

With (IAW) 40 CFR 260-279, and 30 TAC 330-335. The contractor shall inform the CO, Construction Inspector, and BEC immediately when activities involving the removal of the aforementioned lamps begin. Aforementioned lamps shall be properly stored and then disposed of at the Universal Waste Recycling Center at building 2141. Point of contact for this process is the BEC, bldg. 1402, (940) 676-

6840.

1.5.4. Unidentified Hazardous or Regulated Material/Waste Encountered by the

Contractor: The contractor shall notify the CO and construction inspector upon encountering any material, not identified in the contract documents, thought to be hazardous to workers, personnel in the area, or the environment. Upon discovery of unidentified materials/waste, the contractor shall immediately contact the BEC who will assist the contractor in determining appropriate procedures to be used.

01 11 02-10 Summary of Work

Page 14 of 24 Pages

April 2012

1.5.5. Asbestos Containing Building Materials: No asbestos containing materials shall be used in this project. The contractor shall certify, in writing to the CO, Construction

Inspector, and BEC, that no asbestos containing materials will be used in this project.

1.5.6. Asbestos. All contractors involved in projects that require working in the vicinity of identified asbestos containing material (ACM) shall not disturb the ACM through incidental, accidental or purposeful actions. Disturbance of ACM shall be reported to CO, Construction Inspector, BEC, Wing Safety, and BEE immediately.

1.5.6.1. All contractors involved in projects which include the removal/abatement and/or disposal of asbestos shall be licensed/certified IAW all local, state and federal regulations and shall:

1.5.6.1.1. Handle asbestos-containing waste in strict accordance with federal guidelines found in the Code of Federal Regulations, Title 40 (40CFR) Part 61, Subpart M. Disposal must be IAW 30 TAC 330.196(b)(6).

1.5.6.1.2. Conform to federal regulations regarding asbestos abatement activities, 29 CFR 1926.1101. Asbestos abatement shall adopt, by reference, rules regarding demolition and renovation activities covered under 40 CFR, Part 61, Subpart M (NESHAP). The Contractor shall be liable for any regulatory citation or notice of violation resulting from not following state and/or federal regulations regarding asbestos abatement activities.

1.5.6.1.3. Signage. During the abatement process warning signs that demarcate the regulated area shall be provided and displayed at each location where a regulated area is required to be established by 29 CFR

1926.1101(k)(7)(i)paragraph (e) of this section. Signs shall be posted at such a distance from such a location that an employee may read the signs and take necessary protective steps before entering the area marked by the signs. The warning signs required by 29 CFR 1926.1101(k)(7)(ii)(A) paragraph (k)(7) of this section shall bear the following information.

DANGER

ASBESTOS

CANCER AND LUNG DISEASE HAZARD

AUTHORIZED PERSONNEL ONLY

In addition, 29 CFR 1926.1101(k)(7)(ii)(B) states where the use of respirators and protective clothing is required in the regulated area under this section, the warning signs shall include the following:

RESPIRATORS AND PROTECTION CLOTHING ARE

REQUIRED IN THIS AREA

1.5.6.1.4. Conduct the removal of asbestos containing material flooring under the most current version of the Resilient Floor Covering Institute (RFCI)

“Recommended Work Practices for the Removal of Resilient Floor

Coverings.”

01 11 02-10 Summary of Work

Page 15 of 24 Pages

April 2012

1.5.6.1.5. Provide a completed copy of the Texas Department of State Health

Services (TDSHS) notification to the CO, Construction Inspector, and BEC a minimum of 15 business days in advance of the actual asbestos abatement for signature, approval, and submission to the TDSHS. The Contractor shall be liable for any regulatory citation or notice of violation resulting from an incorrectly prepared TDSHS notification form.

1.5.6.1.6. Be responsible for the payment of the TDSHS Notification fee.

Proof of payment must be submitted to the Construction Inspector, the base contracting office, and the base APM.

1.5.6.1.7. Provide a completed EPA/TCEQ Approved Uniform Hazardous

Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage and disposal of all hazardous and special wastes. The contractor shall provide the Construction Inspector and BEC a draft copy of the manifest, for review, no less than 3 working days prior to any hazardous or special waste shipment from the installation. The base environmental Performance Management Office (PMO) will sign as the generator for SAFB.

1.5.6.1.8. Should the contractor encounter previously unidentified or suspected Presumed Asbestos Containing Materials (PACM) that must be disturbed to comply with the contract documents, the contractor shall cease all work that would disturb the suspect material and shall immediately notify the

CO and construction Inspector. The contractor shall take steps, as appropriate, to ascertain the material’s composition, IAW the base Asbestos Management

Operating Plan, and determine any remedial actions necessary.

1.5.7. Lead Based Paint (LBP). All contractors involved in projects that include the removal/abatement and/or disposal of LBP shall be licensed/certified IAW all local, state and federal regulations and shall:

1.5.7.1. Comply with OSHA 29 CFR 1926.62, Interim Final Rule for Lead

Exposure in Construction, as well as the Texas Environmental Lead Reduction rules. The contractor shall also comply with the OSHA respiratory protection standard 29 CFR 1910.134.

1.5.7.2. After completing work, the contractor shall containerize the LBP waste, plastic sheeting, clothing and other miscellaneous LBP contaminated items in accordance with 40 CFR 171-180.

1.5.7.3. Be responsible for conducting air monitoring IAW with OSHA standards to ensure the level of protection complies with applicable regulatory guidelines.

1.5.7.4. Properly dispose of lead debris identified as hazardous waste IAW all applicable federal, state and local regulations, and the SAFB Hazardous Waste

Management Plan.

1.5.7.5. The contractor shall provide a completed Uniform Hazardous Waste. The contractor shall provide CO, Construction Inspector, and BEC the unsigned

01 11 02-10 Summary of Work

Page 16 of 24 Pages

April 2012 manifest for review no less than 3 working days prior to any hazardous or special waste shipment from the installation. The base Environmental Performance

Management Office (PMO), 82 CES/CEY, will sign as the generator for SAFB.

The contractor shall submit a copy of the completed original manifest to BEC the day of shipment. A copy of the completed original manifest shall be provided to the BEC no later than 45 days after waste has been shipped from the base to show proper receiving and disposal of waste. Certificates of destruction and/or recycling are to be provided no later than 45 days after waste shipment.

1.5.7.6. Should the contractor encounter previously unidentified or suspected LBP that must be disturbed to comply with the contract documents, the contractor shall cease all work that would disturb the suspect material and shall immediately notify the CO and Construction Inspector. The government shall take steps, as appropriate, to ascertain the material’s composition and determine any remedial actions necessary.

1.5.8. Nuisance and Polluting Activity Prohibited: Polluting, dumping, or discharging of any harmful, nuisance, or regulated materials (such as concrete truck washout, vehicle maintenance fluids, residue from saw cutting operations, solid waste and hazardous substances) into building drains, site drains, streams, waterways, holding ponds or to the ground surface shall not be permitted. No haul roads, stock piles, staging areas, or other project specific locations (PSLs) should be located in waters of the United States. No solid materials, including building materials, shall be discharged into water of the state, except as authorized by a nationwide or individual US Army

Corps of Engineers permit issued under section 404 of the Clean Water Act. The contractor shall be held responsible for any damages that may result. Further, the contractor shall conduct activities in such a fashion to avoid creating any legal nuisance, including but not limited to, suppressing noise and dust, controlling erosion, and implementing other measures as necessary to minimize off-site impacts of work activities.

1.5.9. Recycled and Recovered Materials in Construction: The Green Procurement provisions of Section 6002, Resource Conservation and Recovery Act and Executive

Order 13423, “Strengthening Federal Environmental, Energy, and Transportation

Management”, require the use of the recycled and recovered materials and products identified in the Environmental Protection Agency’s (EPA) Comprehensive

Procurement Guidelines, 40 CFR 247, in Government construction projects. Caveats to the use of these materials and products are they must meet the performance requirements of the specifications, not delay the progress of the construction project or not be cost prohibitive. Materials listed under this authority throughout these specifications indicate the minimum recycled/reuse material content for this construction project.

1.5.9.1. Other recovered/recycled materials not listed may be submitted for evaluation by the Construction Inspector and BEC and approval/disapproval by the

CO . Alternate materials shall be equal to or exceed the specified items in terms of

01 11 02-10 Summary of Work

Page 17 of 24 Pages

April 2012 durability, appearance and performance standards. ALL material and product submittals shall list recycled or recovered materials and percentage content.

1.5.9.2. Reports: IAW with Department of Defense (DoD) Integrated (Non-

Hazardous) Solid Waste Management Policy dated 1 Feb 08, implementation of the solid waste and recycling requirements of Executive Order 13423, “Strengthening

Federal Environmental,…