Solicitation Amendment FA301626R00350002 SF 30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

J

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

16 Oct 2026

4. REQUISITION/PURCHASE

REQUISITION NUMBER

5. PROJECT NUMBER (if applicable)

6. ISSUED BY CODE FA3016

FA3016 502 CONS CL

1655 SELFRIDGE AVE BLDG 5450, CP 210-671-3617

JBSA LACKLAND, TX 78236-5286

UNITED STATES

CHARLES WOYOME, Email: charles.woyome.2@us.af.mil Telephone: 210-671-3788 Emily Rodriguez, Email: emily.rodriguez.8@us.af.mil Telephone: 405-585-7331

7. ADMINISTERED BY (if other than Item 6)

CODE

SCD: PAS:

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code)

CODE: FACILITY CODE:

9A. AMENDMENT OF SOLICITATION NUMBER

FA301626R0035

9B. DATED (SEE ITEM 11)

22 Sep 2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; 1 or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required) See Section G - Contract Administration Data

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK

ONE

A.THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.)

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Schedule

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

EMILY A. RODRIGUEZ

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

16 Oct 2026

Computer generated. Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA-FAR (48 CFR) 53.243

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this amendment is to: Block 14 (Description of Amendment/Modification):

1. Update CLIN 0003 Description: Clarifies that parts and materials will be funded via Firm-Fixed-Price (FFP) work orders;

2. Update amounts in the Order Limitations Clause 52.216-19;

3. Update Technical Subfactor 1.1: The technical evaluation factor has been updated to provide a clear, two-tiered requirement;

4. Update Performance Work Statement (PWS): Incorporates the revised PWS dated 15 Oct 2026 (replacing the 26 Aug 2026 version);

5. Incorporate Administrative Updates: Clarifies instructions for completing the SF 1449, requiring offerors to complete only blocks 12, 17, and 30; and

6. Provide Questions and Answers.

Solicitation/Contract Form

The following modifications were made:

Information From To Solicitation Number FA301626R00350001 FA301626R00350002

Supplies or Services & Prices or Costs

Line Item 0003

The following Line Item modifications were made:

Information From To

Description Repair Parts and Materials: This Not-to-Exceed CLIN ($350,000) funds the reimbursement of pre-approved parts and materials for all approved work orders IAW PWS.

Repair Parts and Materials: This Not-to-Exceed CLIN ($350,000) funds Firm-Fixed-Price (FFP) work orders for pre-approved parts and materials IAW PWS.

Contract Clauses

Additional Regulation or Supplemental Clauses Incorporated by Full Text

The following Clause modifications were made:

52.216-19 Order Limitations. Oct 1995 hereby reads as follows:

Order Limitations (Oct 1995)

(a) . When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to Minimum order $2,500.00 purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) . The Contractor is not obligated to honor-Maximum order

(1) Any order for a single item in excess of $95,000.00

(2) Any order for a combination of items in excess of or$350,000.00

(3) A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.5

(c) If this is a requirements contract ( includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not i.e., required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the 5 reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

FA301626R00350002

List of Attachments

The following Header Attachment modifications were made:

PWS_Troubleshoot_Repair Portable Chillers_26 Aug 26

Information From To Attachment Name PWS_Troubleshoot_Repair Portable Chillers_26 Aug 26 PWS - Troubleshoot_Repair Portable Chillers_15 Oct 26 Date 26 Aug 2026 15 Oct 2026

Instructions, Conditions, & Notices to Offerors or Quoters

Header Miscellaneous Text (Modified):

RFO 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

(Addendum is tailored as follows)

1.0 General Instructions. Proposals must be clear, concise, and complete. Offerors must detail their specific methodology for satisfying the requirements rather than simply restating the Government's language. The Government assumes no prior knowledge of an offeror's capabilities; evaluation is based solely on the information presented.

Compliance with all solicitation requirements, terms, and conditions is mandatory. Exceptions to terms and conditions must be clearly identified with accompanying rationale. Failure to comply may render the proposal ineligible for award. Email an electronic copy of your proposal by the Offer Due Date/Local Time listed in the solicitation to BOTH:

Contracting Officer - Emily Rodriguez, emily.rodriguez.8@us.af.mil Contract Specialist - Charles Woyome, charles.woyome.2@us.af.mil

2.0 Information Regarding Submission Requirements. Late proposals will be processed in accordance with (IAW) RFO 52.212-1(c) "Late submission, modifications, revisions, and withdrawals of offers."

3.0 Period for Acceptance of Proposals. The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

4.0 The Government intends to award without discussions. Therefore, the offeror's initial offer should contain its best terms from a price and Award Without Discussions.

technical standpoint. However, the Government reserves the right to conduct discussions if necessary. While the Government anticipates adequate price competition, the submission of other than certified cost or pricing data may be required to determine price reasonableness.

5.0 Site Visit. A Site Visit is scheduled for All attendees shall meet at the Valley Hi Visitor Control Center located at Building Tuesday, 6 October 2026, at 10:00 AM CDT.

9504, 1033 Truemper St, JBSA-Lackland, TX 78236

Required documentation includes:

Proof of insurance Vehicle registration REAL ID driver's license (If a REAL ID is not available, present both a passport and a standard driver's license).

Failure to provide the required documentation will result in denial of a base pass and site access. Requests to attend the Site Visit are required by emailing BOTH the Contracting Officer and Contract Specialist no later than . At that point, will be requested for each Friday, 25 September 2026 at 10:00 AM CDT additional information attendee for submission of a base pass. Attendance is limited to two (2) representatives per company. Contractors are highly encouraged to arrive at least an hour earlier to receive their pass (First Come, First Serve). Check-in with 502 CES & 502 CONS personnel for accountability no later than before following 09:45 AM CDT Government personnel to the site.

FA301626R00350002

https://www.google.com/url?q=mailto%3Aemily.rodriguez.8%40us.af.mil

6.0 Questions/Concerns. Questions must be submitted in writing via email to both charles.woyome.2@us.af.mil and emily.rodriguez.8@us.af.mil no later than Wednesday ., 7 October 2026 12:00 PM CDT Questions submitted after this date will not be considered.

7.0 Specific Proposal Instructions

7.1 Price Proposal Instructions. The offeror shall complete the pricing schedule (SF1449 and/or price list) by providing a Firm-Fixed-Price (FFP) for each Contract Line-Item Number (CLIN). Contractors shall not provide pricing for CLIN 0003. Unit prices shall be calculated to no more than two (2) decimal places. The offeror's proposed prices shall be inclusive of all costs, including but not limited to labor, supplies, equipment, overhead, General and Administrative (G&A) expenses, and profit. The Service Contract Act (SCA) is applicable to this requirement.

7.2 Administrative Requirements

Solicitation: Offerors shall submit the fully completed and signed SF 1449. The offeror is only required to complete blocks 12, 17, and 30. Block 30 must be signed by an individual with formal authority to bind the offering firm. Include signed copies of any amendments (SF 30) in order, starting with the most recent.

Totality: Complete all necessary fill-ins, certifications, and provisions.

7.3 Technical Proposal. Each Offeror shall submit a technical proposal addressing the approach to meeting the minimum capabilities of each technical subfactor below. Offerors are cautioned that the Government will only use data provided by each Offeror in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Marketing presentations are prohibited and will not be evaluated.

7.4 Evaluation Factors. Offers will be evaluated based on the following two factors: Factor 1 - Technical and Factor 2 - Price. Only technically acceptable proposals, either initially or as a result of discussions, are eligible for award. If award is made without discussions, proposal revisions will not be permitted.

FACTOR 1: TECHNICAL

Subfactor 1.1: Technical Approach and Key Personnel Qualifications

The Government will evaluate the offeror's technical approach and the qualifications of their key personnel. The proposal must provide a brief, step-by-step Standard:

written plan detailing how technicians will troubleshoot the eight (8) portable chillers, isolate electrical and refrigerant loop faults, and identify sensor calibration drift.

To demonstrate commercial-grade competence, the proposal must identify: a current Class A State Air Conditioning and Refrigeration License (TACLA) Name and number performing the work, a copy of the EPA Section 608 Universal Certification and name for their lead technician. Additionally, the proposal must explicitly confirm that all other supporting technicians assigned to the project hold valid EPA Section 608 Universal Certifications and current TDLR HVAC technician licenses, with copies of those cards to be furnished to the Contracting Officer upon contract award.

Subfactor 1.2: Mobilization, Execution, and Reporting

The Government will evaluate the offeror's ability to safely execute the work, complete the project within the 120-day period of performance, and provide proper Standard:

closeout documentation. Evaluation will consider whether the proposal demonstrates:

1. A clear plan to mobilize to the job site with standard portable chiller diagnostic equipment, safety gear, and basic service stocks within the required timeline.

2. Identification of schedule risks and mitigation strategies.

3. A clear process for providing detailed reports on findings, work performed, and all parts replaced, including a log sheet of final operational data.

FACTOR 2: PRICE

Evaluation Factors for Award

Header Miscellaneous Text (Modified):

RFO 52.212-2-- Evaluation--Commercial Products and Commercial Services

(Addendum is tailored as follows)

1.0 Basis for Contract Award. The Government will award a single Firm-Fixed-Price (FFP) contract to the responsible Offeror whose offer, conforming to the solicitation, is determined to represent the best value to the Government. The award will be made on a Lowest-Price Technically-Acceptable (LPTA) basis. To be considered for award, an offer must receive an overall rating of "Acceptable" for Factor 1: Technical. The Government will then award to the technically acceptable offeror with the lowest total evaluated price.

2.0 Evaluation Process.

(a) The Government will first rank all offers by the Offeror's Total Evaluated Price, from lowest to highest.

(b) If three (3) or fewer offers are received, the Government will evaluate all offers for technical acceptability. If more than three (3) offers are received, the Government will evaluate the technical proposals for the three (3) lowest-priced offers.

The Government reserves the right to evaluate additional offers for technical acceptability if it is determined to be in the Government's best interest.

(c) Award will be made to the responsible Offeror whose offer is the lowest evaluated price among the technically acceptable offers.

3.0 Evaluation Factors. Offers will be evaluated based on the following two factors: Factor 1 - Technical and Factor 2 - Price.

FACTOR 1: TECHNICAL. The technical proposal will be evaluated on a single, pass/fail basis of "Acceptable" or "Unacceptable." The proposal must be rated "Acceptable" for each Subfactor to receive an overall "Acceptable" rating for Factor 1: Technical. Failure to meet the minimum requirements under any Subfactor will result in an overall "Unacceptable" rating for Factor 1: Technical, making the entire offer ineligible for award.

Acceptable: Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable: Proposal does not meet the minimum requirements of solicitation.

Subfactor 1.1: Technical Approach and Key Personnel Qualifications

The Government will evaluate the offeror's technical approach and the qualifications of their key personnel. The Standard:

proposal must provide a brief, step-by-step written plan detailing how technicians will troubleshoot the eight (8) portable chillers, isolate electrical and refrigerant loop faults, and identify sensor calibration drift.

To demonstrate commercial-grade competence, the proposal must identify: a current Class A State Air Conditioning and Refrigeration License (TACLA) Name and number performing the work, a copy of the EPA Section 608 Universal Certification and name for their lead technician. Additionally, the proposal must explicitly confirm that all other supporting technicians assigned to the project hold valid EPA Section 608 Universal Certifications and current TDLR HVAC technician licenses, with copies of those cards to be furnished to the Contracting Officer upon contract award.

The offeror submits a logical, brief troubleshooting plan; provides an active Class A The standard has been met when:

(TACLA) license number and a physical copy of a valid EPA Section 608 Universal Certification card for the named Lead HVAC Technician; and explicitly confirms that physical EPA Section 608 Universal Certifications for all other assigned technicians will be provided upon contract award.

Subfactor 1.2: Mobilization, Execution, and Reporting

The Government will evaluate the offeror's ability to safely execute the work, complete the project within the 120-Standard:

day period of performance, and provide proper closeout documentation. Evaluation will consider whether the proposal demonstrates:

1. A clear plan to mobilize to the job site with standard portable chiller diagnostic equipment, safety gear, and basic service stocks within the required timeline.

2. Identification of schedule risks and mitigation strategies.

3. A clear process for providing detailed reports on findings, work performed, and all parts replaced, including a log sheet of final operational data.

The standard has been met when: The proposal provides a realistic mobilization and execution plan that aligns with the 120-day period of performance, adequately mitigates schedule risks, and outlines a clear, compliant process for submitting final operational data and closeout reports.

1.

2.

3.

FACTOR 2: PRICE

The Government will evaluate the price proposal for reasonableness and completeness.

Total Evaluated Price (TEP): The TEP will be calculated as the sum of all Firm-Fixed-Price (FFP) Contract Line Item Numbers (CLINs) provided in the pricing schedule.

Reasonableness: Price reasonableness will be evaluated to ensure proposed pricing is fair and reasonable to the Government, utilizing price analysis techniques in accordance with RFO 15.404-1.

Unbalanced Pricing: Offers may be rejected if the contracting officer determines that the proposed pricing is materially unbalanced.

(End of provision)