Chiller RFQ Cover Page.pdf

RFQ FA301626Q0271

Bldg 3820 Trane Chiller Diagnostic and Repair (The quote shall be effective 60 days after submission)

This is a solicitation for commercial services prepared in accordance with RFO part 12. This announcement constitutes the only solicitation; Offers are being requested and a separate written solicitation will not be issued. Solicitation number is FA301626Q0271 and is issued as a Request for Quote (RFQ). This acquisition is set- aside for small business concerns. This solicitation incorporated provision and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov

Please respond to this RFQ by emailing your response to: erika.turner.1@us.af.mil and lauren.macias.1@us.af.mil no later than 4:00PM CST, 22 Sept 2026 - in order to be considered timely.

Delivery Address:

2850 Garden Ave Bldg 3820 JBSA-Fort Sam Houston

Please provide the information below:

All quotes must be FOB Destination Payment Terms: _________________________ Delivery / Period of Performance Timeframe: ________________________

Company Name: _________________________ UEI #______________________________ Cage Code: __________________________ POC: __________________________________ Telephone #__________________________ E-Mail Address: _________________________ Tax ID#: ____________________________ Warranty Information:____________________________________________________ GSA Schedule:_________________________ Do you have capacity to invoice electronically through WAWF?(Yes/No)___________

The quoter shall provide a quote for the requirement below

(1) By responding to this RFQ, the quoter accepts all terms and conditions contained herein.

(2) The Government reserves the right to cancel this solicitation, either before or after the closing date.

In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make, payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

RFO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services Addendum.

(A) Submission of offers:

i. The Offeror’s quote shall provide a detailed technical plan that includes: the approach, methodology and proposed solution to satisfy the requirements included in the Statement of Work.

Submits a detailed, step-by-step written plan demonstrating their capability to diagnose the Trane Chiller and restore it to operational capability.

ii. Acknowledgement of all SOW requirements

iii. Provides proof that the designated technician(s) assigned to perform the diagnoses mailto:erika.turner.1@us.af.mil mailto:lauren.macias.1@us.af.mi and repair are qualified to service the Trane Equipment

(b) Period for Acceptance of Offers. The offeror agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(c) Late Quotes/Responses: In accordance with RFO 52.212-1(c).

(d) Contract award. The Government intends to evaluate offers and award a contract without interchanges with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct interchanges, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

B. RFO 52.212-2— Evaluation—Commercial Products and Commercial Services Addendum

(1) 502d CONS/PKAB will issue a purchase order to the responsible quoter whose quote will be the most advantageous to the Government. The following shall be used to evaluate quotes: The technically acceptable lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that are contained in this RFQ.

The Government will rank all quotes based on an initial assessment of offeror’s total evaluated prices. If the Government receives 3 or fewer initial quotes, all quotes will be evaluated for Technical Acceptability.

If the Government receives more than 3 initial quotes, the Government will only select the 3 lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if in the Government’s best interest. If additional quotes are evaluated for technical acceptability they will be selected in the order of price. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes. The Government will evaluate the quotes selected above for technical acceptability on an acceptable/Unacceptable basis. For the technical proposal to be rated as "Acceptable", all technical factors must be rated acceptable. If any technical factor is rated "Unacceptable" the overall proposal will be rated as "Unacceptable".

The Offeror’s quote shall provide a detailed technical plan that includes: the approach, methodology and proposed solution to satisfy the requirements included in the Statement of Work.

The standard has been met when: The offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient management approach to achieve consistent, efficient, and uninterrupted operations in accordance with the requirements of the PWS.

Acceptable: Quote clearly meets the minimum requirements of the solicitation.

Unacceptable: Quote does not meet the minimum requirements of the solicitation.

(2) The Government must determine that pricing is fair and reasonable in accordance with RFO

12.204(a). If additional analysis is required, the Government will apply price analysis techniques outlined in RFO 15.404-1 to ensure the lowest-priced technically acceptable offer reflects fair and reasonable pricing.

5. Basis for Award. The Government will award a single Firm-Fixed-Price (FFP) purchase order to the responsible Offeror whose offer, conforming to the solicitation, is determined to represent the best value to the Government. The award will be made on a Lowest-Price Technically-Acceptable (LPTA) basis.

To be considered for award, an offer must receive an overall rating of "Acceptable" for Factor 1:

Technical. The Government will then award to the technically acceptable offeror with the lowest total evaluated price.

6. Mandatory Registrations. To be eligible for award, registration with the System for Award Management

(SAM) https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/