Synopsis RFQ FA301626Q0089 - AFDTL Thermal Transfer Labels.pdf

Request for Quote - FA301626Q0089 AFDTL – Thermal Transfer Print Labels

(The quote shall be effective until 30 Sep 2026)

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with procedures at RFO 12.201 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Submittal of Questions: Questions may be submitted in writing following the site visit. Please submit all relevant and related questions to both darreus.hiers@us.af.mil and raul.jimenez.1@us.af.mil The deadline to submit questions will be Monday, 08 June 2026 at 1:00 pm Central Daylight Time. No questions beyond this deadline will be accepted. Following the deadline the Government will compile all appropriate/relevant questions to the requirement and follow up with vendors with all questions and answers.

Please respond to this RFQ no later than Wednesday, 10 June 2026 @ 1:00 PM

Central Daylight Time, to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before the award is made. The Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.

(Please provide a quote for the line items listed below.

Failure to quote on all CLINs will render the quote unacceptable)

“Quoters shall provide a standard commercial quote or pricing sheet that clearly identifies the following:

1. Price Per Roll: The firm-fixed-price for one (1) individual roll of thermal labels meeting the attached Salient Characteristics.

2. Pricing Validity (5-Year Period): The Quoter must clearly state how the pricing applies across the 5-year BPA lifecycle. Please provide:

• A breakdown of the price per roll for each individual 12-month ordering period (e.g., Year 1: $X.XX, Year 2:

$X.XX, etc.).

3. Delivery/Shipping: Please indicate if shipping costs are included in the price per roll or if they will be billed separately at the time of order.”

ATTACHMENTS:

Attachment 1 – Salient Characteristics - Thermal Labels for AFDTL Attachment 2 – Terms and Conditions - AFDTL Attachment 3 – Clauses - FA301626Q0089

Please provide the information below:

FOB Destination Shipping Cost Included in Unit Prices? Yes

Payment Terms: Delivery Date/PoP:

Company Name: UEI # mailto:darreus.hiers@us.af.mil mailto:raul.jimenez.1@us.af.mil

Cage Code:

POC: Telephone #

E-Mail Address: Tax ID#:

Do you have the capacity to invoice electronically through WAWF? (Yes/No)

Special Notes and Instructions:

1. Small Business Set-Aside. This is a notice that this Blanket Purchase Agreement is set-aside for small business concerns. Only quotes submitted by small business concerns for NAICS code 322230 will be accepted by the Government. Any quote that is submitted by a vendor that is not a small business concern for the associated NAICS will not be considered for the award.

2. Basis for Award. The Government intends to establish a multiple Blanket Purchase

Agreement (BPA) with all responsible offerors that are determined to be technically acceptable and whose prices are determined to be fair and reasonable. This approach is intended to establish a pool of qualified vendors to promote competition at the order level.

3. Best Value Determination. For this procurement, Best Value determination will be made based on reasonable priced, Lowest Price, Technically Acceptable (LPTA) quotes. The following factors shall be used to evaluate quotes: technical acceptability and reasonable pricing. Only technically acceptable and reasonable quotes are eligible for award and only quotes received from Quoters that provide unit pricing for all CLINs will be considered. The following process will be followed:

4. Instructions for Submitting Quote. The Set Aside Quote will be submitted and evaluated per the instructions indicated below. Please see FAR 52.212-2(a)

EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES.

Award will be made to the responsible quoter whose quote meets the best interest of the Government to consider for award.

Quoters shall submit one (1) electronic copy of the following:

1. Must fill out and submit the Combo Synopsis/Soliciation (pg.1-2)

2. Quotes shall submit detailed quote breakdown IAW Statement of Work

3. Must meet the requirements listed in the Statement of Work which are a part of the Combo Synopsis/Solicitation as attachment.

5. 52.212-2 Evaluation- Commercial Products and Commercial Services (Feb 2026)

(Deviation). For this procurement, the offeror who is deemed responsible and responsive with the Lowest Priced, Technically Acceptable (LPTA) quote will be determined to represent the best value. The following factors shall be used to evaluate quotes: Lowest Price, Technical Acceptability and reasonable pricing. Only technically acceptable and reasonable quotes are eligible for award and only quotes received from Quotes that provide unit pricing for all CLINS will be considered.

If three (3) or fewer quotes are received, the government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the government will evaluate the three (3) lowest ranked quotes ranked quotes for technical acceptability, however the government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Governments’ best interests. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of rank.

a. Quotes will be reviewed to ensure that all line items have been priced. Quoters that submitted prices for ALL line items will initially be ranked based on total evaluated price (TEP). TEP will be determined by adding all the line items unit prices for an overall amount, and then all quotes will be ranked lowest to highest.

ii. The technical acceptability team will evaluate the factors identified below. For the quote to be technically acceptable, each technical factor must be rated as acceptable. The failure of a Quoter to meet any or all the technical criteria will result in a technically unacceptable rating and be ineligible for award. The technical factors will receive one of the ratings listed below:

Acceptable: Quote clearly meets the minimum requirement of the solicitation

Unacceptable: Quote does not clearly meet the minimum requirements of the solicitation

Technical Factors.

1. Does the quote include the correct product IAW the Statement of Work?

Price Reasonableness. 502 CONS/PKBC, using one or more of the techniques defined in RFO 12.203, will determine if the quote is fair and reasonable. The vendor must provide all documents listed and comply with all quote instructions to be considered “responsive” to this RFQ.

6. Interchanges. The government intends to award a Blanket Purchase Agreement without interchanges with respective Vendors/Quoters'. The government, however, reserves the right to conduct interchanges if deemed in its best interest. Under appropriate circumstances, interchanges can be an effective method to improve the Government's evaluation of Quoters' approaches and may reduce acquisition cycle time. Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the Government and the Quoters'. Interchanges may also be oral conversations between the Government and the Quoters'.

7. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/SAM/ and provide mandatory information.

8. Notice to Offeror. The Government reserves the right to cancel this Request for Quote (RFQ), either before or after suspense date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

9. Delivery. 18 May 2026 – 17 May 2027 Delivery shall be FOB Destination and included in CLIN prices noted above, unless otherwise and clearly noted by quoter in submitted quote.

General Information. Quote pricing shall be submitted via email. The completed quote must include unit and extended prices for all line items, period of performance, all required Offeror Representations and Certifications Information, Offeror Cage Code and Discount Terms, if applicable.

https://www.sam.gov/SAM/