SOW - Vents Cleaning 2.0 Rev Aug 21 25.pdf
PDF 648 KB Posted
- Attached to
- Vent Cleaning
- Solicitation number
- FA301625Q6179
About this file
This Statement of Work (SOW) details a contract for external HVAC component cleaning at JBSA Randolph AFB, Building 999. The contractor will clean external surfaces of ceiling supply and return vents, indoor roofing, and metal extension beams located 10-40 feet high, using HEPA-filter vacuums, microfiber cloths, and non-toxic cleaning agents. Services must be performed during non-peak hours (between 9:00 PM and 4:30 AM), with specific time slots scheduled for each day of the week.
Key requirements include compliance with base safety protocols, use of non-corrosive and non-toxic cleaning agents, wearing protective equipment, and providing Material Safety Data Sheets. The work will be inspected by the Facility Manager upon completion, with any vents not meeting appearance standards requiring re-cleaning at no additional cost. A mandatory post-award conference will be held to discuss zoning, equipment positioning, and other relevant project details. The cleaning frequency will be determined based on occupancy and facility requirements, with the explicit instruction that internal HVAC system components will not be cleaned.
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Other files
| File | Type | Posted |
|---|---|---|
| Vent Cleaning Questions_.xlsx | XLSX spreadsheet | |
| Updated Picture for RFQ.pdf | ||
| RFQ Amendment - FA301625Q61790001.pdf | ||
| RFQ Doc.pdf | ||
| Picture for RFQ.pdf | ||
| WD 2015-5253 Rev. 27 07-08-2025.pdf | ||
| MFR - SPRS Nist - CO Signed.pdf | ||
| SOW - Vents Cleaning.pdf |
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Text version
Revised 8/21/25
Statement of Work (SOW) Project Title: External Component HVAC Vent Cleaning, Ceiling Vents, indoor roofing and metal extension beams Location: [JBSA Randolph AFB/Bldg # 999 ], Date: [8/21/25]
1. Scope of Work The contractor shall provide all labor, tools, equipment, and materials necessary to clean the external components of the building’s indoor HVAC ceiling supply, return vents, indoor roofing surface, metal extension beams located at 10-40ft in height throughout designated facilities. This includes all visible surfaces of the vent grilles and immediate surrounding ceiling area affected by airflow dust deposits. The contractor will not clean any internal components of the HVAC system.
2. Description of Services
Remove external surface dust, debris, and biological contaminants (e.g., mold or mildew if present) from each vent, indoor roofing surface and metal roof extension beams using HEPA-filter vacuums, microfiber cloths, and non-toxic cleaning agents.
Ensure no cleaning residue, streaks, or runoff is left behind.
3. Frequency
Service shall be performed as needed based on occupancy and facility requirements.
4. Safety & Compliance
Comply with base safety protocols and access requirements.
Cleaning agents must be non-corrosive, non-toxic, and compliant with AF environmental and indoor air quality standards.
Protective equipment such as goggles and masks shall be worn during cleaning.
Provide Material Safety Data Sheets (MSDS) for all chemicals used.
Maintain accountability of tools and equipment at all times while on base.
5. Access & Scheduling
Service may only be performed during non-peak occupancy hours. Coordinate with Facility Manager to schedule access during non-peak occupancy hours:
Day Time Start (CST) Time Stop (CST)* Monday 9:00PM 4:30AM (Tuesday) Tuesday 9:00PM 4:30AM (Wednesday) Wednesday 9:00PM 4:30AM (Thursday) Thursday 9:00PM 4:30AM (Friday) Friday 9:00PM 8:30AM (Saturday) Saturday 5:00PM 8:30AM (Sunday) Sunday 5:00PM 4:30AM (Monday)
*Contractors and equipment must have vacated the building completely by this time.
6. Post Award Conference
Revised 8/21/25
A mandatory post award conference will be held in person at the designated address. The Government will provide the address after award. Attendance is required for contractor personnel overseeing the project.
o Topics will include:
Zoning: At the Government’s discretion, zoning will be required due to 24/7 facility operation and the need to maintain open space.
Positioning of Equipment: Relocation of facility equipment may be necessary for contractor operations. Coordination is required to ensure pre-performance relocation in designated areas.
Any other relevant topics.
7. Quality Control Work shall be inspected by the Facility Manager or designated inspector upon completion.
Any vents not meeting appearance standards shall be re-cleaned at no additional cost.
File details come from the government source that posted it. Updated .