FA301625Q61780003 - Synopsis - RFQ.pdf

Request for Quote - FA301625Q6178

67th CW/HC RESILIENCY RETREAT - AIRMAN

(The quote shall be effective until 30 Sep 2025)

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Submittal of Questions: Questions may be submitted in writing. Please submit all relevant and related questions to both jaison.saavedra@us.af.mil and ramon.marrufo@us.af.mil. The deadline to submit questions will be Monday 18 August 2025 at 2:00 pm Central Daylight Time. No questions beyond this deadline will be accepted. Following the deadline the Government will compile all appropriate/relevant questions to the requirement and follow up with vendors with all questions and answers.

The NAICS code is 721110 Hotels (except Casino Hotels) and Motels, size standard in millions of dollars is $40.0. This requirement for Singles Retreat as indicated below

Third Party Offerors. Due to the requirements outlined in the Performance Work

Statement, this solicitation is only open to offerors who are the owner of the commercial lodging property, or they are the legally contracted management company for that commercial lodging property. No third party offerors will be accepted.

Please respond to this RFQ no later than Thursday, 21 August 2025 @ 12:00 PM Central Daylight Time, to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.

(Please provide a quote for the line items listed below.

Failure to quote on all CLINs will render the quote unacceptable)

CLIN Product QTY Unit Unit Price Extended

Amount

Resiliency Retreat - Airman

IAW Performance Work Statement 1 Lot

TOTAL

https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6 mailto:jaison.saavedra@us.af.mil mailto:ramon.marrufo@us.af.mil

(The quote shall be effective until 30 Sep 2025)

ATTACHMENTS:

Attachment 2 – Questions and Answers

Please provide the information below:

FOB Destination

Shipping Cost Included in Unit Prices? Yes

Payment Terms: Delivery Date/PoP:

Company Name: UEI #

Cage Code:

POC: Telephone #

E-Mail Address: Tax ID#:

Do you have the capacity to invoice electronically through WAWF? (Yes/No)

Special Notes and Instructions:

1. Unrestricted. This is a notice that this order is an unrestricted solicitation Only quotes submitted by businesses registered under NAICS code 721110 will be accepted by the Government. Any quote that is submitted by a vendor that is not registered under the associated NAICS will not be considered for the award.

2. Basis for Award. 502 CONS/JBKAC will issue one firm fixed price purchase order to the vendor who is found to be responsive, responsible, and who offers a technically acceptable solution at the lowest price.. The Government intends to make one

(1) single award from the solicitation based on available funds.

3. Best Value Determination. For this procurement, best value determination will be made based on reasonable priced, technically acceptable quotes. The following shall be used to evaluate quotes: comparative evaluation of all quotes received based on price and resort amenities that best fits the government need to satisfy this requirement.

The following process will be followed:

4. Instructions for Submitting Quote. The quote will be submitted and evaluated per the instructions indicated below. Please see FAR 52.212-1(b)

INSTRUCTIONS TO OFFERORS-COMMERICIAL PRODUCTS AND

COMMERCIAL SERVICES. (pg 5)

Award will be made to the responsible quoter whose quote meets the best interest of the Government.

Attachment 1 – Performance Work Statement

Attachment 3 – SCA Wage Determination

(The quote shall be effective until 30 Sep 2025)

Quoters shall submit one (1) electronic copy of the following:

1. Must fill out and submit the Combo Synopsis/Soliciation (pg.1-2)

2. The Quoter must review and mark appropriate boxes pertaining FAR 52.212-3 (pg

11)

3. Quotes shall submit detailed quote breakdown IAW Performance Work Statement

4. Must meet the requirements listed in the Performance Work Statement which are a part of the Combo Synopsis/Solicitation as attachment.

5. 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021). For this procurement, the offeror who is deemed responsible and responsive with the Best Value quote will be determined to be the apparent awardee. The government will do a comparative evaluation of all quotes received and choose the awardee based on price and resort amenities that best fits the government need to satisfy this requirement. Only technically acceptable and reasonable quotes are eligible for award and only quotes that provide unit pricing for all CLINS will be considered.

If three (3) or fewer quotes are received, the government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the government will evaluate the three (3) lowest ranked quotes for technical acceptability, however the government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Governments’ best interests. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of rank.

a. Quotes will be reviewed to ensure that all line items have been priced. Quoters that submitted prices for ALL line items will initially be ranked based on total evaluated price (TEP). TEP will be determined by adding all the line items unit prices for an overall amount, and then all quotes will be ranked lowest to highest.

ii. The technical acceptability team will evaluate the factors identified below. For the quote to be technically acceptable, each technical factor must be rated as acceptable. The failure of a Quoter to meet any or all the technical criteria will result in a technically unacceptable rating and be ineligible for award. The technical factors will receive one of the ratings listed below:

Acceptable: Quote clearly meets the minimum requirement of the solicitation

Unacceptable: Quote does not clearly meet the minimum requirements of the solicitation

Technical Factors.

3. Does the quote meet the mileage range IAW PWS?

2. Does the quote provide required amenities IAW PWS?

1. Does the quote meet Performance Work Statement (PWS) Criteria?

(The quote shall be effective until 30 Sep 2025)

Price Reasonableness. 502 CONS/JBKAC, using one or more of the techniques defined in FAR 13.106-3 and/or 15.404-1, will determine if the quote is fair and reasonable. The vendor must provide all documents listed and comply with all quote instructions to be considered “responsive” to this RFQ.

6. Interchanges. The government intends to award a purchase order without interchanges with respective Vendors/Quoters'. The government, however, reserves the right to conduct interchanges if deemed in its best interest. Under appropriate circumstances, interchanges can be an effective method to improve the Government's evaluation of Quoters' approaches and may reduce acquisition cycle time.

Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the

Government and the Quoters'. Interchanges may also be oral conversations between the Government and the Quoters'.

7. Mandatory Registrations. To be eligible for award, registration with the System for

Award Management (SAM) must be current (legacy for On-line Registration and

Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/SAM/ and provide mandatory information.

8. Notice to Offeror. The Government reserves the right to cancel this Request for

Quote (RFQ), either before or after suspense date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

9. Delivery. 29-31 August 2025. Delivery shall be FOB Destination and included in

CLIN prices noted above, unless otherwise and clearly noted by quoter in submitted quote.

General Information. Quote pricing shall be submitted via email. The completed quote must include unit and extended prices for all line items, period of performance, all required Offeror Representations and Certifications Information, Offeror Cage Code and Discount Terms, if applicable.

https://www.sam.gov/SAM/